St Joes Food Program



241935046672500MissionCore ValuesSupplementing nutritional needs, free of charge, for the economically distressed in our local communities.Christian-basedDignityIntegrityCommunityLeadershipGratitudePosition Title: Volunteer Scheduling Coordinator Effective Date: February 2019Reports To:Executive DirectorTerm of Employment: Part-time (25 hrs/wk)Monday – Friday AM and Monday PMPosition Overview:The Volunteer Scheduling Coordinator is tasked with maintaining adequate volunteer staffing as appropriate for each day, department, and route, and providing assistance to the Volunteer Program Manager. This role is vital to the day-to-day operation of the program, ensuring sufficient staffing for all volunteer positions.EssentialFunctions:Delivers results based on theMission and Values when:CommunicationsCommunicate with supervisors/drivers to determine volunteer municate with Warehouse Lead and Operations Manager when appropriate regarding truck or distribution volunteers.Arrange for substitutes when rm supervisors and drivers of changes to staffing.Schedule short-term volunteers, including students, community service, etc.Schedule volunteer groups.Recruit volunteers for special events, including golf outings, Scouting for Food, Postal Carrier Food Drive, Back to School Fair, Cans for Cake, Pacesetter race, Santa Scamper event, etc.Recognize truck volunteer birthdays and anniversaries.Records are kept up-to-date and accurate.Volunteers have sign-in sheets, name tags, and other necessary paperwork as needed.Volunteer SupportParticipate in orientations along with Volunteer Engagement Manager.Assist in placing volunteers in meaningful, effective roles.Train new volunteers if needed.Provide positive and corrective feedback.Support client in-take function by assisting volunteers in those areas. Fill in for volunteers only as needed.Assist with the annual volunteer appreciation dinner and other volunteer appreciation efforts.Volunteers have accurate and helpful information to complete their assigned tasks.Volunteer positions are adequately filled.Volunteers are matched to a position that is fulfilling to them.Clients are served in accordance to St. Joe’s standards of excellence and values.EssentialFunctions:Delivers results based on theMission and Values when:ClericalKeep track of volunteer sign-outs and update Outlook calendars.Utilize Get Connected (Volunteer Fox Cities).Ensure database accuracy including entering new volunteers, change of status, and change of assignment.Track volunteer hours or arrange volunteers to complete the task.Print monthly sign-in sheets.Maintain volunteer recruitment forms including fliers, applications, sign-in and sign-out sheets, group records, orientation packets, etc.St. Joe’s is represented to potential volunteers as a fun and excellently run organization in which to volunteer.Volunteers feel trained and supported in their efforts to serve our clients.Volunteers feel cared about and appreciated.Required Skills:Effective written and oral communicationAbility to work independently with minimal supervisionProficiency in Microsoft Word, Excel, Power Point, and OutlookAbility to prioritize tasksPositive attitudeAbility to work with a variety of personalitiesExcellent customer service and written/verbal communication skills, including public speakingDesired but not required:Bachelor’s degree in human services, communication, sociology, HR, or related field.Directly applicable experience1-2 years database experience including report generation ................
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