CS-214 Position Description Form



|CS-214 | | Position Code |

|Rev 11/2013 | |DEPTALTA |

| |State of Michigan | |

| |Civil Service Commission | |

| |Capitol Commons Center, P.O. Box 30002 | |

| |Lansing, MI 48909 | |

| |POSITION DESCRIPTION | |

|This position description serves as the official classification document of record for this position. Please complete this form as accurately as you can as |

|the position description is used to determine the proper classification of the position. |

| 2.Employee’s Name (Last, First, M.I.) |8. Department/Agency |

| |DOC-CORRECTN CENTRAL OFFICE |

| 3.Employee Identification Number |9. Bureau (Institution, Board, or Commission) |

| |Bureau of Health Care Services |

| 4.Civil Service Position Code Description |10. Division |

|Departmental Analyst E |Mental Health Services |

| 5.Working Title (What the agency calls the position) |11. Section |

|Departmental Analyst P11, MSOP |Michigan Sex Offender Program |

| 6.Name and Position Code Description of Direct Supervisor |12. Unit |

|KISSINGER, JAMES J; STATE ADMINISTRATIVE |Central Office |

|MANAGER-1 | |

| 7.Name and Position Code Description of Second Level Supervisor |13. Work Location (City and Address)/Hours of Work |

|DAWDY, J D; STATE DIVISION ADMINISTRATOR |Grandview 206 E. Michigan, Lansing, Mi 48933 / 8am to 5pm |

| 14. General Summary of Function/Purpose of Position |

|The employee will provide a variety of data analysis, data entry, report review, and application of knowledge related to practices, procedures and policies |

|related to the Michigan Sex Offender Program (MSOP) and Substance Abuse Services (SAS) medication assisted treatment (MAT) program. Duties include entering, |

|evaluating and analyzing extracted data from various data bases using a variety of computer programs. Work with MSOP, SAS and contracted staff to ensure |

|validity and reliability of assessments. Provide information and assistance; create reports, filing information both manually and electronically, maintaining |

|appropriate records, and data entry. Considerable independent judgment is required to carry out assignments that have significant impact on services and |

|programs. This position is responsible for monitoring the quality of staff, program performance and workload standards. This includes review of actuarial risk|

|assessment tools, timeliness of clinical work and documentation, providing feedback to prison-based staff and community contractors regarding compliance with |

|contract and program standards. This position requires strong organizational and communication skills as well as problem solving and the ability to provide |

|effective and clear feedback. |

| 15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty. |

|List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent. |

|Duty 1 |

|General Summary of Duty 1 % of Time 30 % |

|Ensure the integrity and fidelity of the Michigan Sex Offender Program (MSOP) for prison-based services. Track group lists, sexual offender risk assessments, |

|completion reports and communication of treatment services from all involved parties. Review documentation to verify risk tools scored appropriately, track |

|treatment placement for appropriateness and timeliness of documentation. |

|Individual tasks related to the duty. |

|Collects, consolidates, analyzes, and maintains program data necessary to meet program reporting and evaluation requirements. |

|Create, and evaluate processes, procedures and forms for the MSOP program waitlist, reconsideration processes, parole board overrides, pre-treatment groups and|

|identification of inmates who need to be transferred to receive MSOP programming. |

|Works with contract monitoring unit to monitor all community-based sex offender contracts. Performs site visits, program fidelity checks and assists as needed|

|in training of community contractual staff on issues related to contract compliance. |

|Maintains open communication with other community contractors and assists in establishing priorities, coordinating activities and resolving work related |

|problems. |

|Coordinate with central transfer to ensure transfer of offender occurs to get offenders in need of MSOP programing to a HUB site |

|Coordinate with programming staff and the parole board regarding assignment and tracking of Sexual Offender Risk Assessments (SORAs) |

|Duty 2 |

|General Summary of Duty 2 % of Time 25% |

|Reviews, tracks and evaluates documents and reports related to the Michigan Sex Offender Program (MSOP), Mental Health Services (MHS) and other Michigan |

|Department of Corrections (MDOC) data bases. Compiles, reviews, analyzes, and monitors MSOP, MHS and various MDOC data base lists regularly, as needed and at |

|the direction of the MSOP Manager or designee. |

|Individual tasks related to the duty. |

|Recommends criteria, standards and guidelines to assess the SOP; creates and maintains various data bases and filing systems to track MSOP and MHS data, |

|reports, audits, grievances and correspondence. Uses independent judgement in determining which data from QMHP case notes and other documentation to include in|

|databases. |

|Receives and enters data as necessary to ensure data bases are accurate and up to date and time frames as defined in policy are met. |

|Data entry and printing of various MDOC data base reports for updating and distributing. |

|Maintain and update MHS and MSOP logs, reports, informational and statistical databases. Reviews the tracking system to ensure that information entered is |

|consistent, bring potential inconsistencies to the attention of the Unit Manager. |

|Recommends additional data to be collected and/or information that is no longer needed and makes suggestions to revise the database accordingly |

|Duty 3 |

|General Summary of Duty 3 % of Time 25% |

| |

|Program coordination with medication assisted treatment (MAT), thru implementing MAT, MISSION MI-REP and Vivitrol Pilot Programs as well as educating |

|stakeholders and employees about MAT options provided, and the outcomes achieved for those that participate in MAT services. |

|  |

|Participate in ongoing educational opportunities and trainings about Substance Use Disorder (SUD) and MAT. |

|Track state and federal guidelines about MAT and the procedures around MAT. |

|Provide assistant for the Mi-Rep and Vivitrol programs by recording statistics, communicating with MDOC and outside organizations and develop policies and |

|procedures for the programs. |

|Identify, develop and maintain appropriate internal and external partners who will assist in program strategies and goals. |

|Provide education and presentations around MAT to stakeholders and others that collaborate with the programs. |

|Communicate with cohorts, stakeholders, and partners regularly including but not limited to; monthly meetings, conference calls, and individual communication. |

|Participate in planning and facilitation of in-person meetings. |

|Participate in monitoring and reporting of activities for the legislature, supervisors, and management. |

|Work in collaboration with other staff to track data as well as outcomes with MAT program. |

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| |

| |

|Duty 4 |

|General Summary of Duty 3 % of Time 15% |

|Consults with non-clinical treatment staff, parole and probation staff, facility administration and those responsible for supervision and treatment in the |

|community regarding treatment delivery and community treatment recommendations. |

|Individual tasks related to the duty. |

|Collaborates with the appropriate MDOC institutional clinical and non-clinical staff in making program placement decisions. |

|Report on Quality Improvement/Assurance issues at staff meetings (State, regional, facility) as needed. Works with staff on the development of corrective |

|action plans. |

|Monitor action plans for follow-up to ensure the issues have been corrected. |

|Duty 5 |

|General Summary of Duty 4 % of Time 5% |

|Other duties as assigned. |

|Individual tasks related to the duty. |

|Completes required MDOC and MHS annual training. |

|Completes additional job specific training as required. |

|Performs other related duties as requested by MHS Director, policy, procedure or Civil Service job description. |

|Serves on committees as assigned, appointed or elected. |

|Maintains drug and alcohol-free condition at work as required by policy and provides necessary test samples as required. |

|Complies with any lawful request from custody authority during mobilizations and other emergencies. |

| 16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. |

|Negotiates solutions to issues/problems arising in community sex offender treatment contract agreements, MAP implementation and community stakeholders, prison |

|administration, wardens, and other key health care entities |

| 17. Describe the types of decisions that require the supervisor’s review. |

|Increasing staff levels, exceeding set budgetary limits, developing procedures or require modification to MDOC policies, increasing or decreasing specific |

|program components. |

| 18. What kind of physical effort is used to perform this job? What environmental conditions is this position physically exposed to on the job? Indicate the |

|amount of time and intensity of each activity and condition. Refer to instructions. |

|The physical work is basically sedentary, predominately done sitting with minimal standing, lifting, or carrying requirements. |

| 19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full-time, on-going |

|basis. (If more than 10, list only classification titles and the number of employees in each classification.) |

|NAME |CLASS TITLE |NAME |CLASS TITLE |

| | | | |

| | | | |

| | | | |

| | | | |

| | | | |

| 20. This position’s responsibilities for the above-listed employees includes the following (check as many as apply): |

|Complete and sign service ratings. Assign work. |

|Provide formal written counseling. Approve work. |

|Approve leave requests. Review work. |

|Approve time and attendance. Provide guidance on work methods. |

|Orally reprimand. Train employees in the work. |

|22. Do you agree with the responses for Items 1 through 20? If not, which items do you disagree with and why? |

|Yes |

| 23. What are the essential functions of this position? |

|This position monitors the clinical activities of the prison based and community-based side of MSOP program as well as the MAP implementation. This position |

|monitors compliance with MSOP programming standards. |

| 24. Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed. |

|This is a new position. |

| 25. What is the function of the work area and how does this position fit into that function? |

|The MSOP program provides comprehensive sex offender programming for prisoners assessed as at low, moderate, and high risk for sexual re-offense. The |

|functional risk assessment process is conducted throughout the time the offender is in the unit or attending low-risk offender programming. The MSOP program |

|encompasses both prison based MSOP programming at 6 hub sites and community contracts for parolees/probationers. |

| 26. What are the minimum education and experience qualifications needed to perform the essential functions of this position? |

|EDUCATION: |

|Bachelor’s degree preferred |

|EXPERIENCE: |

|Departmental Analyst 9 |

|No specific type or amount is required. |

|Departmental Analyst 10 |

|One year of professional experience. |

|Departmental Analyst P11 |

|Two years of professional experience, including one year of experience equivalent to the intermediate (10) level in state service. |

|Prefer experience working with sexual offender risk assessment tools, database development, data tracking and report writing. |

|KNOWLEDGE, SKILLS, AND ABILITIES: |

|Knowledge of the principles and practices of research and analysis. |

|Knowledge of the principles of administrative management, office procedures, and reporting. |

|Ability to analyze, synthesize, and evaluate a variety of data for use in program development and analysis |

|Ability to establish program or service procedures, policies, or guidelines and to relate these to objectives. |

|Knowledge of operational approaches, guidelines, restrictions, and staff roles within a correctional setting |

|Knowledge of methods/procedures of performance improvement, CQI, and other procedures designed to monitor/improve program outcomes. |

|Knowledge of automated tracking systems. |

|Skills in developing productive interpersonal/professional relationships with a wide variety of individuals within both corrections and mental health agencies.|

|Ability to effectively implement and monitor clinical activities in a community treatment system. |

|Ability to set goals, establish priorities, and supervise the activities of clinicians in a variety of settings |

|Ability to effectively interact with parole agents, community sexual offender treatment providers, correctional administrators, wardens, and other custodial, |

|healthcare, and management staff in the community and correctional facilities for the purpose of finding solutions to problems which impede the delivery of |

|quality services to prisoner probationers, and parolees. |

|Ability to provide effective feedback |

|CERTIFICATES, LICENSES, REGISTRATIONS: |

|Need to discuss. |

|NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position. |

|I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to|

|this position. |

| |

|Supervisor’s Signature Date |

|TO BE FILLED OUT BY APPOINTING AUTHORITY |

| Indicate any exceptions or additions to statements of the employee(s) or supervisors. |

| I certify that the entries on these pages are accurate and complete. |

| |

|Appointing Authority Signature Date |

|TO BE FILLED OUT BY EMPLOYEE |

| I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned |

|to this position. |

| |

|Employee’s Signature Date |

NOTE: Make a copy of this form for your records.

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