Sample Networking Emails and Phone Scripts



Sample Networking

Emails and Phone Scripts

Sample MBA Informational Interview Email – Role You’re Interested In

Subject line: Request from Carlson School of Management

Dear Mr. Jenson:

My name is Tim Andrews and I am a student at the Carlson School of Management. I found your contact information from the Alumni Contacts page in the CARS database. Thank you for agreeing to be contacted by students, it is greatly appreciated.

I am emailing you today in regard to your position with Ameriprise Financial. My focus at Carlson is in financial services and I was hoping to set up a time to speak with you about your role at Ameriprise and to discuss the financial services industry in general. This conversation should take 20-30 minutes and I would be happy to contact you at any time that is convenient. Please let me know of your availability.

Thank you in advance for you time and I look forward to speaking with you directly.

Sincerely,

Tim Andrews

Carlson School of Management

MBA Candidate – May 2006

612-123-1234

Sample HRIR Networking Email – Company You’re Interested In

Subject line: Information and Advice from HRIR student at Carlson

Dear Ms. Davis:

Good afternoon. I’m writing to follow up with the conversation we had at the Carlson School of Management HRIR alumni event last week. Thank you for attending the event! It is always so helpful to hear from alumni about the practice of HR in their companies.

I am emailing you today in regard to Target Corporation. Target is a company that I have admired for a long time because of its emphasis on progressive and strategic HR. I am interested in hearing more about your professional experience with Target, your career path, and what it takes for one to be successful with the organization. We had discussed my meeting you at the downtown office for lunch. I am available on Mondays, Wednesdays, and Fridays between 11:00 a.m. and 1:00 p.m.. Please choose a date that works for you and I would be happy to meet you.

Thank you in advance for you time and I look forward to having lunch with you.

Sincerely,

Ann Jones

Carlson School of Management

MA-HRIR Candidate – May 2006

612-789-6789

Sample HRIR Networking Email – Industry You’re Interested In

Subject line: Referred by Professor Dave Jones, Carlson School of Management

Dear Mr. Smith:

I am a first-year Human Resources student at the Carlson School of Management. My background prior to school was as a business analyst for ExxonMobil. Professor Dave Jones, who teaches my labor relations class here, recommended that I contact you.

I’m writing to ask for your advice on entering the automobile industry. While I have a sense of the major players in this industry, I would appreciate your thoughts on the necessary skills and experience for getting into this field, and any suggestions on a search strategy.

Could we set up a half hour to speak on the phone at your convenience? My phone number is 612-xxx-xxxx. Please let me know when is a convenient time for you to talk in the next few weeks. Thank you in advance for your help, and I look forward to speaking with you.

Sincerely,

Renee Rollins

Carlson School of Management

MBA Candidate – May 2007

612-xxx-xxxx

Sample MBA Networking Email—Company You’re Interested In

Subject Line: Information and Advice for MBA student at Carlson

Dear Ms. Anderson,

I am currently anMBA student at the Carlson School of Management. I recently spoke with Melody Kruzic at the Graduate Business Career Center and I expressed interest in General Mills. Melody suggested that I contact you regarding an informational interview. Would it be possible to meet with you to discuss marketing careers at General Mills?

I would really appreciate to learn more about the company and the opportunities available. Please contact me at lbrown@csom.umn.edu or 612.624.5555. I look forward to hearing from you.

Thank you,

Lance Brown

Carlson School of Management

MBA Candidate – May 2008

612.624.5555

Sample MBA Networking Email – Geographic Location You’re Interested In

Subject line: Request from Carlson School of Management MBA student

Dear Ms. Hanson:

I am a second year MBA student at Carlson with a focus in marketing and I found your contact information in the Carlson School alumni career network database. Thank you for agreeing to be contacted by students regarding their careers.

I’m writing because I plan to move to Dallas after graduation in May 2008. I’m gathering as much information as I can about major companies in the Dallas area, and I’ve already made some appointments to speak with a few contacts at Texas Instruments and Southwest Airlines.

Would you have some time for a brief conversation in the next couple of weeks? I’d very much like your perspective on the labor market for MBAs in and around Dallas, and your thoughts on areas of need that I could fill.

Thank you very much in advance. I will give you a call early next week to follow up and find a convenient time for us to speak.

Many thanks,

Gerald Rowan

Carlson School of Management

MBA Candidate – May 2006

651-xxx-xxxx

Sample HRIR Networking Email – Profession You’re Interested In

Subject line: Advice and information from Carlson HRIR student

Dear Ms. Lee:

I am a first year master’s student in Human Resources and Industrial Relations at the Carlson School of Management and I obtained your contact information from the Alumni Career Network in the CARS database. Thank you for agreeing to be contacted by students – it is greatly appreciated.

I am emailing you because of my interest in learning more about your role as an HR Generalist and the HR profession in general. I am interested in becoming an HR Generalist and hope to learn more about the daily responsibilities of one within that role as well as the skills necessary to succeed in the profession. I was wondering if you happened to have 20-30 minutes available to talk with me. I would be happy to contact you at anytime that fits your schedule.

Thank you for your time and consideration. I look forward to hearing from you.

Best regards,

Allison Nguyen

Carlson School of Management

HRIR Candidate – May 2007

612.XXX.XXXX

Sample HRIR Networking Email—Follow Up Contact

Subject Line:

Dear Amy,

It was nice to see you at the HR Tomorrow Conference! I’m glad to hear that things are going well for you at the Chanhassen facility. I would love to take you up on the offer to have lunch and further catch up. Are you available from 12 – 1 sometime the week of May 7th? If this time doesn’t work for you, please let me know what dates you prefer.

Looking forward to seeing you again!

Emelia Kraus

MA-HRIR Candidate, May 2008

Carlson School of Management

612-612-6126

ekraus@csom.umn.edu

Sample MBA Networking Email—Follow Up Contact

Subject Line:

Dear Mr. Smith,

I recently met with XXX to discuss her experiences working in finance at Target Corporation. During our meeting, she told me that Medtronic provide excellent opportunities for employees in finance and referred me to you. I am currently a part-time MBA student at the Carlson School and will be graduating in May. I am interested in learning more about finance careers at Medtronic. Would you be available to meet for an informational interview? Thank you.

Best Regards,

Anna Nicole

Carlson School of Management

MBA Candidate – May 2008

651-xxx-xxxx

***

Sample MBA Voice Message Requesting Informational Interview

Note: It is helpful to call during non-business hours to leave a message.

Hello Ms. Johnson, my name is Jacob Smith and I am a marketing student at the Carlson School of Management. I am interested in pursuing a career in brand marketing and was hoping to discuss your role as Director of Brand Marketing for General Mills. I am looking for 15-20 minutes of your time. Please give me a call back at 612-123-1234 to set up a time for us to connect. Thank you for your time.

Sample HRIR Voice Message Requesting Informational Interview

Note: It is helpful to call during non-business hours to leave a message.

Hello Mr. Brown, my name is Ally Johnson and I am an HRIR student at the Carlson School of Management. I will be graduating this May and am interested in working for a financial services company. I would like to discuss your career path and current role as a Generalist at Charles Schwab. I am looking for 15-20 minutes of your time. Please give me a call back at 612-789-6789 to set up a time for us to connect. Thank you!

Sample MBA/HRIR Phone Calls: When you catch the person at their desk

This is Anne.

Hi Ms. Shelling- My name is Chris Cooper and I am a student at the Carlson School of Management. Am I catching you at a good time?

Well Chris, I have a meeting in about 5 minutes.

I understand completely. I was hoping to set up a time in the next week or so to discuss your role at Ecolab. Would you have 15-20 minutes later in the week for me to give you a call back?

Let me check my calendar- sure, how about noon on Thursday?

Great- I look forward to speaking with you then.

Okay, goodbye.

Thank you – goodbye.

***

Hello, I’m calling for Neil Armstrong.

Hello, this is Neil.

Hello Neil, my name is Manish Chopra and I sent you an email last week saying I would be calling. I am an MBA student at the Carlson School of Management. I found your name in the alumni database. I was wondering if I might be able to speak with you for about 10 minutes or so about your firm and the biotech industry. Is this a good time?

I have a few minutes now.

Terrific – I am considering switching careers to the biotech industry and your firm has a great reputation as consultants in that field…[continue the conversation].

OR

Actually, I’m in the middle of something right now. Can I call you back?

No problem. When would be a convenient time to speak? I am happy to come to your office, or set up a time to speak on the phone. Just let me know when would be a convenient time.

I’m working on a big project that’s due next month. I don’t think I’m going to have time to meet anytime soon.

I understand the next few months will be busy for you. Can I call you back in two months or is there anyone else you can suggest I contact?

***

Hello, I’m calling for Neil Armstrong.

This is Neil.

Hello Neil, my name is Manish Chopra – I sent you an email last week saying I would be following up with you. Julia Roberts suggested that I contact you. I am an MBA student at the Carlson School of Management and she thought you would be a good person for me to speak with about entering biotechnology, as you made a similar career change last year. I was wondering if I might be able to speak with you about your experience and get some advice. Could I take you to coffee or lunch one day this week?

Let me check my calendar – I can probably do something this week.

Terrific – What day works best for you?

Thursday is most open right now.

Great – how is 10 a.m. Tuesday at the Starbucks outside your office building?

OR

I’m booked this week and next week….

No problem. I understand you’re busy. I would be happy to come to your office or arrange a time to speak by phone if that works better for you.

***

Sample Conversation Starters

• (Handshake) Hi, I’m Amy Jones. Are you an alumnus of the MBA program?

• (Name-tag reads Chris Copper, Target Corp.) I see you work for Target. What is your role with the organization?

• I see you work for Target, I have always been interested in that company. How did you get your start with the organization?

• How long have you worked at Target? What kind of work do you do there?

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