MEETING TITLE: - WAMSS



| MEETING TITLE: WAMSS Board Meeting |

|DATE: Friday, March 4, 2016 Start Time: 10:00am End Time: 11:30 am Location: UW South Lake Union, Seattle |

|RECORDER: Amy Tangonan – Secretary |

|PRESENT: Michele Sabol – President , Heidi Martinez - President - Elect, Barbi Donovan – Past President, Molly Nagel – Treasurer, Korrine Gonzales - Eastern Chapter President, Lisa Fox - Western Chapter President |

|ABSENT: Vikki Gore – Strategic Planning Chair |

|COMMITTEE CHAIRS: Michelle Lyski - Bylaws Chair, *Shannon Rochon - Communications Chair, *Allison Chapman - Education Chair; * Michelle Hacker – Scholarship Chair (*Denotes –phoned into meeting) |

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|ITEM |DISCUSSION |PROPOSED ACTION / |FOLLOW-UP |

| | |RECOMMENDATION/CONCLUSION | |

|CALL TO ORDER: |Michele Sabol called to order at 10:00am |Informational |None |

|REVIEW OF PREVIOUS MINUTES: |Minutes reviewed from January 15, 2016 – approved. |Action – first by Molly and second| |

| | |by Barbi | |

| | | | |

|Treasurer Report |Molly reported the treasurer report budget for 2015 – 2016. As of 2/29/2016 we have a balance of $53,607.14 with the income |Action – first Michelle and second| |

| |of $16,638.77 and expenses of $12,350.69 with a total income minus expenses $4,288.08. There is one outstanding on web |by Heidi | |

| |posting invoice. Heidi was under budget when she attended the leadership meeting. Molly to send report to Kim to post on | | |

| |website. Report filed in minutes. | | |

| | | | |

|Chapter Reports |Eastern Chapter Report – Korrine Gonzales |Action – If no nomination for | |

| | |Eastern Chapter President, Korrine| |

| |The Eastern Chapter met on Friday January 22, 2016 at Samaritan Healthcare in Moses Lake. |will step in and take on another | |

| |Shannon Carlson, Secretary/Treasurer noted our current balance $5131.11 and we approved a CE expenditure for our next meeting|year. | |

| |and a donation of $150.00 for a gift basket as a giveaway for the upcoming annual meeting. | | |

| |We updated members on the availability of additional study manuals for CPCS and CPMSM certification and encouraged use of the| | |

| |website for resources. We discussed the WAMSS position on HB2335 and reiterated how we as members can be an educational | | |

| |resource to local legislators. | | |

| |Diane Witsil, CPCS, Lake Chelan Community Hospital, is our 2016 Eastern Chapter President Elect. We asked for nominations for| | |

| |2017-2018 EWAMSS President Elect. Shannon shared her experience of a recent CMS survey. | | |

| |Our educational presentation was “Allied Health Practitioners – The Next Frontier in Credentialing”. We had one guest attend| | |

| |our meeting who is considering joining WAMSS. She discovered a networking opportunity during our meeting. | | |

| |The next meeting is scheduled for Friday, March 18, 2016 at Tri Cities Community Health in Pasco. The Educational topic is | | |

| |“Precautionary Suspensions: Follow Your Bylaws and Proceed with Caution”. This is a pre-recorded Horty Springer | | |

| |presentation. We have confirmed that two new WAMSS/EWAMSS members will be joining us on March 18th. | | |

| |I will not be in attendance at WAMSS annual conference as I will be attending my daughter’s grad school graduation in on May | | |

| |6th. I leave the reporting in good hands with Diane Witsil. I am planning to attend NAMSS in Boston in September. | | |

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| |Western Chapter Report – Lisa Fox |Action – Western Chapter will be | |

| | |looking into nomination for | |

| |The Western chapter’s last business meeting and CE opportunity was held on January 15, 2016, at UW Medicine‐Northwest |Western Treasurer | |

| |Hospital and Medical Center. The topic was intended to be the NAMSS educational recorded webinar entitled “Delegated | | |

| |Credentialing: Keys to Success (part 1)” with 1.0 NAMSS CE credits available. Due to “technical difficulties” the | | |

| |presentation was not made nor CE’s available for membership. | | |

| |Our next business meeting and CE opportunity will be today, Friday, March 4, 2016, and the presentation noted will be offered| | |

| |again. The topic will be Delegated Credentialing and one (1) NAMSS CE credits is available. | | |

| |The Western Chapter WAMSS has solicited and received nominations and results from survey elections for the following Western | | |

| |Chapter positions: | | |

| |Western Chapter WAMSS President Elect (term commencing 6/1/2016) Stephanie Fox, CPCS | | |

| |Western Chapter WAMSS Secretary (term commencing 6/1/2016) Amy Carroll, CPCS | | |

| |The treasury report is unchanged from January’s reporting. On 1/23/2016 the accounts in Bank of America closed and | | |

| |transferred to 1st Security Bank. I have disposed the checks and received a new checkbook from the new bank but not any | | |

| |statements yet. | | |

|Committee Reports/Action Items |Bylaws committee – Michelle Lyski |Informational | |

| |No report and no changes | | |

| |Conference Planning Committee – Barbi Donovan |Attached is the spreadsheet with | |

| |Speaker planning and schedule is complete. Need to follow up with all speakers regarding getting presentations to post on |Agenda and Menu/Food items. | |

| |website and reconfirm A/V needs. | | |

| |Allison Chapman has submitted to NAMSS for CE |Board approved BINGO Game for | |

| |Barbi, Amy, Colleen and Carrianne visited Semiahmoo 2/19 to review the venue and enjoyed a food tasting. Delicious farm to |annual conference with the end of | |

| |table options. Meal planning is complete for the most part. With vendor donations and chapters covering breakfast we should |the conference drawing for 20% off| |

| |be within budget. Members will need to make dinner reservations and we will be eblasting regarding what to do prepare for |the $400 full conference | |

| |conference. |registration only for 2017 year’s | |

| |As of 3/1/16 registration has been very slow, but the hotel has a few more room reservations than we have conference |conference. | |

| |registration. | | |

| |Barbi is working on submitting agenda/room & A/V needs/ menu to Semiahmoo | | |

| |Gift will be a combo of cup, card holder and ear buds – | | |

| |Chocolate for WAMMY awards has been purchased and labels are being produced. – Barbi and Heidi to figure out who will receive| | |

| |the WAMMY awards out too. | | |

| |Vendor – as of last meeting we had two and working on getting more | | |

| |Vendor attending conference for CE: $400 | | |

| |Non – Industry vendor no CE, meals included; $200 | | |

| |Non – Industry vendor no CE or meals: $100 | | |

| | | | |

| |Communications Committee – Shannon Rochon |Informational | |

| |We continue to learn how each person’s roles overlap and contribute to the flow of WAMSS. Cheryle Whisenhunt published the | | |

| |Winter PI and was received with much kudos. Schedule for future PI’s was emailed to the Membership. A new section in the | | |

| |newsletter to highlight new officers will be added with some type of Q&A to give the other members who may not know them some| | |

| |interesting information. | | |

| |Kim Stewart continues to make updates to website and will be working on better flows on the website. | | |

| |Terry continues to e-blast as needed. | | |

| |Shannon continues to update the membership roster as new members join and renewals come in not completed. The online | | |

| |registration for the conference and membership continues to cause issues. Molly created updated instructions for how to | | |

| |register for membership and the conference. These instructions will be posted on the website. Anyone that has not renewed by | | |

| |COB today will be removed from the system and will need to submit a new application if they wish to join. | | |

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| |Education/Lending Library – Allison Chapman |Allison proposed to expand the | |

| | |education committee into | |

| |Recently Certified: |subcommittee -Technology, | |

| |Cindy Jenkins, CPCS |Certification Prep and Lending | |

| |Kathryn Reinitz, CPCS |library coordinator. | |

| |Currently checked out: | | |

| |CPCS Study Guide |Rita proposed to the committee to | |

| |CPMSM Study Guide |have a WAMSS Vendor table at the | |

| |Verify and Comply |conferences. | |

| |Purchased for lending library: | | |

| |HCPro Verify and Comply Sixth Edition (2014) – 2 copies | | |

| |NAMSS CPCS Study Guide (2nd Copy) | | |

| |NAMSS CPMSM Study Guide (2nd Copy) | | |

| |Website documents will be updated when books are received. | | |

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| |Membership Committee – Heidi Martinez |Informational | |

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| |Total Membership 225 | | |

| |Total have not renewed 35 | | |

| |Total Western Chapter 167 | | |

| |Total Eastern Chapter 58 | | |

| |Total New Membership 16 | | |

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| |Email to Terry Halemba and Molly Nagel with updates/additions to the membership roster as they are received. | | |

| | | | |

| |As of 3/4/2016 all renewal and new members have been sent a confirmation letter or welcome letter | | |

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| |Scholarship Committee – Michelle Hacker |One more for conference | |

| | |scholarship to give out and | |

| |One Margaret Geering award, 2 Certification scholarship application and 1 conference scholarship application, with1 more for |Michelle will be sending out | |

| |conference to give out. |scholarship application to the | |

| | |scholarship members to review. | |

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| |Nomination Committee – Michele Sabol |Informational | |

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| |No report for Nomination Committee. | | |

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| |Michele welcomed Lori Hellestrae as the new incoming Board Secretary and President - Elect is Amy Tangonan. | | |

| | | | |

| |Michele also noted that she will be helping out Western Chapter for the Treasurer position. | | |

| |Strategic Planning Committee – Vikki Gore |Informational | |

| | | | |

| |Vikki was not presented, but Heidi spoke for Vikki stating nothing to report and that it is now up to the board and | | |

| |committees to make things happen. | | |

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| |Michele has added the priority strategic plan agenda and it will be prompt just in case of a reminder. Vikki | | |

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|Old Business |Core Values or the objective of WAMSS – Tabled for next meeting |Tabled for next meeting | |

| |Job Descriptions – Tabled for next meeting | | |

| |WAMSS Brochure – Tabled for next meeting | | |

| |Volunteer Registry – Tabled for next meeting | | |

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|New Business |Asking Chapters to cover their own breakfast expense for the meetings? – Barbi |Board approved to have chapters | |

| |Western Chapter – 70% |pay for their annual conference | |

| |Eastern Chapter – 30% |breakfast. | |

| |Chapters are now covering their own breakfast expenses for annual conference. | | |

| |Offer a 10-20% discount on full 3 day conference registration as a door prize during the conference? – Barbi |Board approved | |

| |Chapters giving tuition to one of their members for conference – Barbi |Board did not approve | |

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| |Michele suggested for chapters to come up with something to motivate them to come to conference | | |

| |Agenda – updating to strategic planning report - Heidi |Updated and adopted | |

| |Honorariums for members speaking and teaching at annual conference – Amy |Tabled until next meeting | |

| |Barbi noted in the pass what they have done: | | |

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| |Keynote speakers type – honorarium and travel expenses (including room) | | |

| |Non-members – room | | |

| |Members – room or $100 (whichever was more beneficial to them in case their place of employment was paying for the room) | | |

| | | | |

| |Molly put out an idea that Honorarium should be straight money. If they are only speaking 1 hour or 2 hour it is $100 for | | |

| |WAMSS member and $300 for a whole day of class. | | |

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|Open Discussion |Michele Sabol noted that Premera will be sponsoring a Starbucks gift basket and are looking for more vendors. | | |

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| |WAMSS Table at the annual conference – Colleen and Michelle Lyski will be spear heading the WAMSS vendor table | | |

|Adjournment of Business |11:30am | | |

|Next Meeting |May 3, 2016, Semiahmoo Resort, Blaine, Washington | | |

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