Microsoft Word – The Basics



JAWS Training Cribsheet for Windows XP

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Charlie Danger

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MICROSOFT WORD: The Basics

When Word loads you are immediately ready to start writing a new file.

Start a new line Enter

Insert Page Break ALT + I, B, ENTER

Undo last action CTRL + Z

File Menu

The file menu lets you accomplish all the basic important commands to a whole document such as saving and printing.

Open the File menu ALT + F

Then use the arrow keys and enter to select, or:

Open a document O

Save the document S

Save document under a different name A

Print document P

Exit Microsoft Word X

Font Styles

Font styles are an easy way of formatting your document to allow sighted people to distinguish between headers, body text, quotes, citations and so on.

Set Heading Level 1 CTRL + ALT + 1

Set Heading Level 2 CTRL + ALT + 2

Set Heading Level 3 CTRL + ALT + 3

Set Normal Style CTRL + SHIFT + N

Move to Style List CTRL + SHIFT + S

Get current font information INSERT + F

Formatting Text

Although I would recommend using styles to format text, you can also use the following commands to specify formatting on-the-fly. You either select text and then apply the command or toggle these commands on and off before and after a string of text, e.g.:

This isn’t bold [CTRL + B] This is bold [CTRL + B] This isn’t bold

Bold CTRL + B

Italic CTRL + I

Underline CTRL + U

Align Left CTRL + L

Align Centre CTRL + E

Align Right CTRL + R

Set point size CTRL + SHIFT + P

Change the font CTRL + SHIFT + F

Start List CTRL + SHIFT + L

To end a list press Enter twice

Navigating Text

Move cursor to start of line Home

Move cursor to end of line End

Move cursor to start of document CTRL + Home

Move cursor to end of document CTRL + End

Move to the top of the next page CTRL + Page Down

Move to the top of the previous page CTRL + Page Up

Move cursor to a text string within the document CTRL + F

List headings (cursor moves to heading when selected) INSERT + F6

Get current cursor position in centimetres ALT + DELETE

Count Words ALT + T, W

Reading Keys

The reading keys also move the cursor to the start of the word, sentence or paragraph that has just been read.

Read current word CTRL + NumPad 5

Read next word CTRL + Right Arrow

Read previous word CTRL + Left Arrow

Holding down SHIFT also selects the words as you pass them

Read current sentence ALT + NumPad 5

Read next sentence ALT + Down Arrow

Read previous sentence ALT + Up Arrow

Read current paragraph CTRL + NumPad 5

Read next paragraph CTRL + Down Arrow

Read previous paragraph CTRL + Up Arrow

Holding down SHIFT also selects the paragraphs as you pass them

Checking Spelling

Method 1

List spelling errors (cursor moves to error when selected) ALT + SHIFT + L

Read error and suggestion INSERT + F7

Method 2

Jump from error to error pulling up list of suggestions ALT + F7

Read Suggestions, ignore or add to custom dictionary Up/Down Arrow Keys

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