CS-214 Position Description Form .us



CS-214REV 8/20071.Position CodeState of MichiganCivil Service CommissionCapitol Commons Center, P.O. Box 30002Lansing, MI 48909Federal privacy laws and/or state confidentiality requirements protect a portion of this information.POSITION DESCRIPTIONThis form is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its accuracy. It is important that each of the parties sign and date the form. If the position is vacant, the supervisor and appointing authority should complete the form.This form will serve as the official classification document of record for this position. Please take the time to complete this form as accurately as you can since the information in this form is used to determine the proper classification of the position. THE SUPERVISOR AND/OR APPOINTING AUTHORITY SHOULD COMPLETE THIS PAGE.2.Employee’s Name (Last, First, M.I.)8.Department/AgencyTechnology, Management and Budget3.Employee Identification Number9.Bureau (Institution, Board, or Commission)Labor Market Information and Strategic Initiatives4.Civil Service Classification of PositionDepartmental Analyst10.Division5.Working Title of Position (What the agency titles the position)Departmental Analyst11.SectionLabor Market and Demographic Analysis6.Name and Classification of Direct SupervisorBruce Weaver; Economic Manager 1512.Unit7.Name and Classification of Next Higher Level SupervisorJason S. Palmer, State Bureau Administrator13.Work Location (City and Address)/Hours of WorkVictor Office Building, 201 N. Washington Sq, Lansing, MI 48913 / Monday – Friday, 8:00am to 5:00pm14.General Summary of Function/Purpose of PositionThis position carries out duties that complete population and labor force projections for the state and all counties. Additional has responsibilities for maintaining the Federal-State Cooperative for Population Estimates (FSCPE), Federal-State Cooperative for Population Projections (FSCPP), and the State Data Center (SDC). These activities are important for planning and implementation of many programs, and they provide a basis for the distribution of funds for state and federal programs.For Civil Service Use Only15.Please describe your assigned duties, percent of time spent performing each duty, and explain what is done to complete each duty.List your duties in the order of importance, from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1General Summary of Duty 1% of Time30Complete tasks associated with the production of population and labor force projections by county.Individual tasks related to the duty.Collect, coordinate and maintain vital stats data from MDHHS, Census Bureau , and IRSDevelop and maintain a regionalization scheme that will be utilized to produce life tables and tables modeling natality in the State.Researches and collects methods for modeling migration within the state and between the state and other locations (domestic and international); ensures the collection of data is timely.Production of population and labor force projections, accompanying methods statements, and visualizationsDuty 2General Summary of Duty 2% of Time20Maintains and facilitates outreach tasks with the State Data Center (SDC). A vital and active network of SDC affiliates is essential to help with local census tasks, facilitation of the decennial census, and local review of population projections as part of the production cycle. Individual tasks related to the duty.Develops and maintains contacts that will help with the facilitation and activities of the group as a network of data experts and providersResearch, establish, and maintain a list serv product to facilitate communication among the network groupsHelps with planning of annual meeting for network affiliates for networking and training purposesDuty 3General Summary of Duty 3% of Time15Facilitate completion of information requests from the Federal-State Cooperatives (FSCPE/FSCPP) groupsIndividual tasks related to the duty.Collects and Maintains data for the Group Quarters reportCollects and maintains data with Housing Units review reportHelps with preparation of other FSCPE annual deliverablesHelps with data production and analysis related to the FSCPP program, which will directly benefit the initiative for ongoing production of population projections for Michigan countiesDuty 4General Summary of Duty 4% of Time15Demographic Information Dissemination, Research, and Consulting Helps with requests for information from state and local leaders, businesses, non-profits, the media, and the general public on all manner of demographic questions including, but not limited to, the population projections to be produced.Individual tasks related to the duty.Consult with the customer to understand information needsDetermine the data sources needed to complete the information request projectApply skills in data retrieval and information analysisPrepare documents or data files or spreadsheets to provide customer with information in a professional and usable mannerDuty 5General Summary of Duty 5% of Time10Conduct demographic research and assist with the bureau’s research agenda and research publications Individual tasks related to the duty.Assist other Analysts with research into new demographic methods and procedures to enhance delivery of statewide demographic servicesWork with teams of LMISI staff on bureau research projects or priorities, as assignedContribute articles or analyses to bureau research publications or other outlets such as bureau websitePrepare and deliver presentations as assigned on population projections and other demographic topics Duty 6General Summary of Duty 6% of Time5Leadership and Professional Development - Analyst will maintain proficiency by staying current on demographic and economic literature, including government, academic, non-profit, and private studies on particular areas of interest. Additionally, the analyst will identify and complete professional development plan consistent with professional and Section goals.Individual tasks related to the duty.Stay current on the demographic, economic, and workforce literature.Develop professional relationships, associations, and affiliations through collaboration.Identify professional develop goals and education / training opportunities as part of professional development plan.Duty 7General Summary of Duty 7% of Time5Lead, Innovate, and Deliver Solutions - Reflecting a culture of continuous improvement, the analyst will independently or collaboratively propose new, innovative ways to improve Bureau processes, procedures, products, or services.Individual tasks related to the duty.Participate in independent or collaborative brainstorming sessions.Evaluate existing Department or Bureau processes, procedures, products, or services.Identify areas for improvement.Test alternative processes, procedures, products, or services.Propose to manager or Bureau Director, areas for improvement and make recommendations to the same.16.Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions. Use additional sheets, if necessary.Ongoing decisions may be made in the following areas; consultation with Census Bureau on methodological issues; consultation on data needs of customer groups such as government agencies, workforce and economic development; data analysis; interpretation of research and analysis techniques and results; data selection; information gathering and dissemination.17.Describe the types of decisions that require your supervisor’s review.Activities that require coordination between several administrative areas. Activities that impact Department or bureau policy or are of a sensitive nature. Situations involving meeting deadlines for competing work tasks, indicating the need for setting of priorities18.What kind of physical effort do you use in your position? What environmental conditions are you physically exposed to in your position? Indicate the amount of time and intensity of each activity and condition. Refer to instructions on page 2.Able to work under tight deadlines and manage multiple projects. Work is performed in an office environment, using standard office equipment. Work assignments require significant computer use. Occasional travel is required. Occasionally move boxes and computer equipment when doing presentations.19.List the names and classification titles of classified employees whom you immediately supervise or oversee on a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.)NAMECLASS TITLENAMECLASS TITLE20.My responsibility for the above-listed employees includes the following (check as many as apply):Complete and sign service ratings.Assign work.Provide formal written counseling.Approve work.Approve leave requests.Review work.Approve time and attendance.Provide guidance on work methods.Orally reprimand.Train employees in the work.21.I certify that the above answers are my own and are accurate and complete. SignatureDateNOTE: Make a copy of this form for your records.TO BE COMPLETED BY DIRECT SUPERVISOR22.Do you agree with the responses from the employee for Items 1 through 20? If not, which items do you disagree with and why?Yes, I agree with the responses.23.What are the essential duties of this position?Complete tasks associated with the production of population and labor force projections by county.Maintains and facilitates outreach tasks with the State Data Center (SDC). Facilitate completion of information requests from the Federal-State Cooperatives (FSCPE/FSCPP) groupsDemographic information dissemination, research, and consulting Conduct demographic research and assist with the bureau’s research agenda and research publications 24.Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed.New Position25.What is the function of the work area and how does this position fit into that function?The Bureau of Labor Market Information and Strategic Initiatives (LMISI) is the official source for high-quality demographic and labor market information for the state of Michigan and its regions. The Bureau administers the state’s federal / state cooperative programs with the U.S. Census Bureau and the Bureau of Labor Statistics (BLS) and produces high-quality information and analysis through grants from the U.S. Department of Labor and from partner agencies in the state of Michigan. The Bureau provides national, state, and local partners and customers with accurate, objective, reliable, timely, accessible, and transparent information and insights. This position contributes primarily to the completion of population and labor force projections for the state and all counties in addition to assisting with the responsibilities under the Federal-State Cooperative for Population Estimates (FSCPE), Federal-State Cooperative for Population Projections (FSCPP), and the State Data Center (SDC)26.In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this position.EDUCATION:Bachelor’s degree with a major in demography, sociology, population studies, statistics, or related fields.EXPERIENCE:KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge: Knowledge of demography. Knowledge of demographic interrelationships and population dynamics. Knowledge of U.S. Census Bureau and Census data and methods. Knowledge of population estimation techniques. Knowledge of research methods. Knowledge of statistics. Knowledge of GIS software. Knowledge of projection processes. Skills: Service Orientation. Active Listening. Critical Thinking. Speaking. Writing. Complex Problem Solving. Judgment and Decision Making. Reading Comprehension. Active Learning. Instructing. Abilities: Mathematics. Statistics. Quantitative Analysis. Deductive Reasoning. Inductive Reasoning. Written Comprehension. Written Expression. Oral Comprehension. Oral Expression. Time Management. Tools: Computers. Statistical Software. Databases. CERTIFICATES, LICENSES, REGISTRATIONS:None.NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position.27.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Supervisor’s SignatureDateTO BE FILLED OUT BY APPOINTING AUTHORITY28.Indicate any exceptions or additions to the statements of the employee(s) or supervisor.29.I certify that the entries on these pages are accurate and complete. Appointing Authority’s SignatureDate ................
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