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Interagency Memorandum of Understanding - Statement of Agreement

The Ohio State Highway Patrol and the ____________________________________ agree as follows:

A. The ______________________________________ will abide by all federal, state, and local laws and regulations relating to controlled substances and listed chemicals.

B. The ______________________________________ will, upon receipt, maintain these controlled substances in a secure fashion and separate from any other training aids.

C. The Ohio State Highway Patrol Crime Laboratory will package controlled substance training aids in small heat-sealed packages with a Crime Laboratory seal and unique control number accompanied by laboratory documentation that indicates weights and identities of the controlled substances. Each agency representative may receive packages of the following controlled substances (if available) and approximate sizes, weighed to the nearest gram: (Note – refer to the Property Control Form, HP-28, for a description of issued substances.)

-Cocaine – 20g

-Heroin – 10g

-Marijuana – 40g

-Crack Cocaine – 20g

-Methamphetamine – 10g

-Suboxone strips – (OSHP Internal only - Quantity to be determined)

D. The Ohio State Highway Patrol Crime Laboratory will only transfer controlled substances training aids to the agency representative in hand-to-hand transactions at the Crime Laboratory.

E. All transferred controlled substance training aids are the property of the Ohio State

Highway Patrol Crime Laboratory and will be returned to the Crime Laboratory to be destroyed. The Crime Laboratory will document all destructions of returned controlled substance training aids. No controlled substance training aids will be re-supplied without the return of originally issued aids.

F. The law enforcement agency, or other licensed agency, will report all damaged, lost, or stolen controlled substance training aids to the Ohio State Highway Patrol Crime Laboratory within seven (7) calendar days of detection. It is the responsibility of the agency to inspect the controlled substance training aids at a frequency and intervals that safeguard the controlled substances. Evidence of tampering or any irregularities will also be reported to the Crime Laboratory with seven (7) calendar days of detection.

a. Additionally, the participating agency is required to provide a copy of their incident or investigative report which documents the facts concerning the aforementioned incidents and verification that an internal inquiry was conducted. This documentation must be provided the OSHP Canine Substance Training Aid Coordinator within thirty (30) days of the completion of the inquiry. Failure to comply will result in the suspension if the agency from participation in the program.

G. In the event that the officer that was assigned the training kit, retires, transfers, is terminated, or no longer serves in the capacity of a canine handler. It is the responsibility of the officer and host agency to return all training aids to the OSHP within thirty (30) calendar days of the change in status. Training aids may not be transferred to another officer except by the OSHP laboratory and only then after they have been returned, weighed for verification, and re-certified.

H. It is the responsibility of the law enforcement agency, or other licensed agency, to properly secure issued controlled substance training aids.

I. The agency representative agrees they will never publicly acknowledge the maintenance or transportation of controlled substance training aids in their vehicles or their use in public or private demonstrations.

J. The law enforcement agency, or other licensed agency, agrees to permit the Ohio State Highway Patrol Crime Laboratory access to controlled substance training aid records for the purpose of verifying compliance with the Memorandum of Understanding.

K. This Memorandum of Understanding will remain in effect for a period of twenty four (24) months, said period commencing from the date of the signing of this agreement. At the expiration of the terms of this agreement. The agency is required to submit a written request for continuance in the program for an additional twenty four (24) month term.

L. Controlled substance training aids assigned to the law enforcement agency, or other licensed agency, will be returned to the Ohio State Highway Patrol Crime Laboratory to be refreshed on a biennial basis every twenty four (24) months to coincide with the expiration of their current MOU, or at other intervals as directed by the Crime Laboratory.

M. Any violation of any of the aforementioned terms shall be considered a breach of the MOU and may result in the suspension or termination of the agencies participation in the program. The participating agency agrees to return any and all aids to the OSHP Laboratory with thirty (30) calendar days of having been given notice of their suspension or removal from the program.

N. Substance training aids provided by OSHP are authorized for OFFICIAL USE ONLY, they shall not be used to support a personal or private business, private gain, service or enterprise, or for the private gain of friends, relatives, or persons with whom the requestor is affiliated in a nongovernmental capacity, including nonprofit organizations of which the employee is an officer or member, and persons with whom the employee has or seeks employment or business relations.

(N) Any and all written notification regarding this Memorandum of Understanding shall be

sent to:

The Ohio State Highway Patrol

Crime Laboratory

Canine Substance Training Aid - Coordinator

1583 Alum Creek Drive

Columbus, Ohio 43209

The undersigned, on behalf of the ________________________________, acknowledges and states that he/she has read the foregoing and understands and agrees with the contents; that he/she has the authority to act on behalf of the ______________________________ in this capacity; and that he/she has signed this Memorandum of Understanding pursuant to said authority.

Handler:

_________________________________ /_____________

Print Name and Title Date

Handler: _________________________________ / _____________

Signature Date

Agency Supervisor: _________________________________ / _____________

(Cannot be the Handler) Print Name and Title Date

Agency Supervisor: _________________________________ / _____________

(Cannot be the Handler) Signature Date

________________________________/_____________

Witness (OSHP Laboratory Staff) Date

*All signatures must be originals, faxed or emailed signatures are not acceptable.

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