BUSINESS PARTICIPATION PLAN - Florida …

STATE OF FLORIDA

DEPARTMENT OF VETERANS¡¯ AFFAIRS

BUSINESS PARTICIPATION PLAN

(Minority, Service-Disable Veteran and Women-Owned Business

Enterprises)

FY 2021

October 2020

Mission

To advocate with purpose and passion for Florida Veterans and link them to superior

services, benefits and support.

Vision

FDVA is the premier point of entry for Florida Veterans to access earned services, benefits

and support.

Submitted by:

Scott Gerke, Purchasing Officer

11351 Ulmerton Road

Largo, Fl. 33778

Florida Department of Veterans¡¯ Affairs

FY 2021 Small Business Participation Program

Fiscal Year 2021

AUTHORITY:

1. Section 287.09451, Florida Statutes, requires state agencies to submit a Small Business

Participation Program for review and approval by the Office of Supplier Diversity (OSD).

SMALL BUSINESS PARTICIPATION MISSION STATEMENT: The Florida Department of

Veterans¡¯ Affairs (FDVA) will continue to demonstrate leadership, commitment and initiatives to

successfully ensure full and open participation of Minority, Service-Disable Veteran and

Women-Owned Businesses in the economic life of the State of Florida.

OBJECTIVES: The development and implementation of a strategy to foster the continued

development and economic growth of small businesses, including minority, service disabled

veterans and women-owned businesses, and adhering to the Governor¡¯s mission to promote

equity in contracting. The objectives are:

1.

2.

Ensure each person involved in procuring commodities and services for the department

is aware of the policy, this plan, and providing small businesses, including minority,

service disabled veterans and women-owned businesses, the opportunity of doing

business with FDVA.

Ensure all staff involved in purchasing activities has current information on small

businesses, including minority, service disabled veterans and women-owned

businesses.

DEFINITIONS:

1.

2.

3.

4.

5.

Certified Minority Business Enterprise: A business that has been certified by the

Department of Management Services to be a minority business enterprise.

FLAIR (Florida Accounting Information Resource): Is the statewide accounting

application for all State Agencies.

Minority Business Enterprise: Any small business concern which is organized to

engage in commercial transactions, which is domiciled in Florida, and which is at least

fifty-one percent (51%) owned by minority persons and whose management and daily

operations are controlled by such persons. A minority business enterprise may primarily

involve the practice of a profession.

Small Business: An independently owned and operated business which employs one

hundred (100) or fewer permanent full-time employees and which is at least fifty-one

percent (51%) owned by minority persons and whose management and daily operations

are controlled by such persons. A minority business enterprise may primarily involve the

practice of a profession.

MFMP (My Florida Market Place): Is the statewide electronic procurement system.

2

Florida Department of Veterans¡¯ Affairs

FY 2021 Small Business Participation Program

RESOURCES:

Florida Department of Veterans¡¯ Affairs Web site:



Office of Supplier Diversity (OSD) web site:



MBAAO Information and Compliance Manual

Office of Supplier Diversity letter of August 07, 2020

2021 Business Participation Plan

PROCUREMENT & CONTRACTING PROCESS:

PURCHASING ACTIVITY: Goods and services are procured for facilities and offices statewide.

1. Commodities purchase (partial list):

Audio/Video Equipment

Bed Systems

Automobile Supplies

Building Renovations

Communications Equipment

Equipment and Supplies

Furniture

Janitorial Supplies

Linen Service

Mailing Equipment

Medical Equipment

Medical Supplies

Office Equipment

Paper and Paper Products

Promotional Items

Reprographic Equipment Security Alarm Systems

Signs

Food

2. Services purchased (partial listing):

Housekeeping Services

Equipment Repair

Printing Services

Lawn & Grounds Maintenance

Therapy Services

Pharmacy Services

Fire Alarm

Nurse Call Center

Plumbing Services

Electrical Services

Pest Control

Waste Removal

HVAC Services

Satellite Service

Paving Services

Construction Services

PURCHASE METHODS: Purchase Requisitions originated by user are initiated utilizing

MyFloridaMarketPlace and coordinated through the FDVA Purchasing Office. Sources are

selected and prices determined as appropriate for:

Commodities and Contractual Services:

1. Purchases pursuant to state term contracts (STC) competitively awarded by State

Purchasing.

2. Purchases pursuant to alternate contract source (ACS) awarded by State Purchasing.

3. Small purchases, $35,000 or less, by informal price quotes, solicited by eQuote, written,

telephone or fax.

4. Formal Invitations to Bid (ITB), Requests for Proposal (RFP) or Invitation to Negotiate

(ITN) for items totaling in excess of $35,000. ITB¡¯s, RFP¡¯s and ITN¡¯s are advertised in

the MyFloridaMarketPlace Vendor Bid System.

3

Florida Department of Veterans¡¯ Affairs

FY 2021 Small Business Participation Program

5. Non-competitive sole source purchases of commodities or services costing in excess of

$35,000 and necessary to perform a required task, but available from only one vendor

are advertised in the MyFloridaMarketPlace Vendor Bid System.

6. Emergency purchases costing in excess of $35,000 arising from unforeseen

circumstances, whose urgency will not permit the delay involved in soliciting formal bids

or proposals.

Architectural and Engineering: Consultants' Competitive Negotiation Act (CCNA) for

architectural and engineering services. 287.055 Acquisition of professional architectural,

engineering, landscape architectural, or surveying and mapping services; definitions;

procedures; contingent fees prohibited; penalties.

Construction:

Competitive bidding in accordance with Chapter 255, Florida Statues.

Methods and Procedures: Methods and procedures to accomplish the Small Businesses,

including minority, service disabled veterans and women-owned businesses. Participation

Program goals of section 287.09451(4)(n), F.S. and as modified by the OSD letter include

the following:

Small Business Enterprise Contracting Program:

1. Targeting bid solicitations to small businesses, including certified minority, service

disabled veterans and women-owned businesses;

2. Prioritization of contracts to small businesses, including certified minority, service

disabled veterans and women-owned businesses;

3. Prioritizing contracts for competitive bidding among contractors who agree to utilize

small businesses, including certified minority, service disabled veterans and womenowned businesses as sub-contractors;

4. Identifying those large contracts that can be divided into smaller units which will be

awarded to small businesses, including certified minority, service disabled veterans and

women-owned businesses;

5. The participation of small businesses, including certified minority, service disabled

veterans and women-owned businesses vendors in construction contracting;

6. Issuing formal solicitations to small businesses, including minority, service disabled

veterans and women-owned businesses or businesses that offer significant participation

opportunities to small businesses, including certified minority, service disabled veterans

and women-owned businesses as sub-contracts or suppliers.

Proposed Small Business Outreach and Education Program: FDVA will utilize the forum of

several Small Business Expositions held yearly throughout the state for this purpose.

Management and purchasing representatives from either the headquarters staff or the State

Veterans¡¯ Nursing Homes will provide representation and information to the small

businesses, including certified minority business enterprises, service disabled veteran and

women owned businesses, in attendance. The Purchasing Officer and/or staff participate in

the one-on-one workshops.

4

Florida Department of Veterans¡¯ Affairs

FY 2021 Small Business Participation Program

Minority and Small Business Vendor Activity ¨C 2019-2020 :

1. Construction:

A.

Business Classification

Non-Minority

Small Business State

Small Business Federal

Cert MBE ¨C Native American

Cert MBE ¨C American Woman

Cert. MBE ¨C Ser Dis. Veteran

Non-Cert MBE ¨C Hispanic

Non-Cert MBE ¨C Asian/Hawaiian

Non-Cert MBE ¨C Native American

Non-Cert MBE ¨C American Woman

Non-Cert MBE ¨C Service Disabled Veteran

Non-Profit MBE ¨C Other Non Prof

2. Architects / Engineers:

A.

Business Classification

Non-Minority

Small Business State

3. Commodities:

A.

Business Classification

Non-Minority

Small Business State

Small Business Federal

MBE Fed.

Cert MBE - African American

Cert MBE - Hispanic

Cert MBE ¨C Asian/Hawaiian

Cert MBE - American Woman

Cert MBE - Service Disabled Veteran

Non-Cert MBE - African American

Non-Cert MBE - Hispanic

Non-Cert MBE - Asian/Hawaiian

Non-Cert MBE ¨C American Woman

Non-Cert MBE - Service Disabled Veteran

B.

Non-Profit Organization

Other Non Prof

3. Contractual Services:

A.

Business Classification

Non-Minority

Small Business State

Small Business Federal

Cert MBE ¨C African American

Cert MBE ¨C Hispanic

5

Amount

$2,056,390.70

$43,542.48

$41,485.34

$19,087.74

$12,572.00

$53,003.00

$35,873,084.67

$21,462.70

$33,726.13

$14,095.06

$297,384.70

$5,944.62

$1,156,501.86

$58,150.00

Amount

$9,917,425.01

$985,700.62

$243,421.16

$12.00

$11,850.77

$33,400.32

$924.62

$50,089.09

$63,023.88

$3,358.81

$31,571.71

$129,707.05

$238,411.01

$332,482.10

$90,533.54

Amount

$12,950,624.59

$181,915.42

$564,290.86

$5,400.00

$7,974.08

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