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State of MichiganCivil Service CommissionPosition Code1. ACCTEXMEA15NCapitol Commons Center, P.O. Box 30002Lansing, MI 48909POSITION DESCRIPTIONThis position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position.2. Employee's Name (Last, First, M.I.)8. Department/AgencyLEO-LABOR AND ECON OPPORTUNITY3. Employee Identification Number9. Bureau (Institution, Board, or Commission)Unemployment Insurance Agency4. Civil Service Position Code Description10. DivisionACCOUNT EXAMINER-EInvestigations5. Working Title (What the agency calls the position)11. SectionAccount Examiner 8-E10Collections6. Name and Position Code Description of Direct Supervisor12. UnitPARIKH, BHARATI M; DEPARTMENTAL MANAGER-1Tax Collections Unit7. Name and Position Code Description of Second Level Supervisor13. Work Location (City and Address)/Hours of WorkALAGNA, TINA M; STATE ADMINISTRATIVE MANAGER-13024 W. Grand Blvd., Detroit, MI 482002 / Monday – Friday, 8 am to 5 pm 14. General Summary of Function/Purpose of PositionFor unemployment tax purposes, examine and audit the financial and accounting records of Contributing and Reimbursing employers. Reimbursing employers include state agencies, public utilities, public transportation authorities, educational institutions, local units of government, private business organizations and individuals.? Employees in this job:?? Perform thorough account review and analysis.? Collect delinquent taxes, interest and penalties.? Determine any new tax liabilities that may exist.? Verify the accuracy of previously reported tax liabilities.? Refer noncompliant employers to SUTA Investigation Unit and/or to Field Audit.? Refer accounts to Enforcement Unit or to the Department of Attorney General’s office to seek judgments.? Promote compliance with state and federal unemployment tax laws.15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty.List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1General Summary:Percentage:35Examine and evaluate the accounting, financial, operational, and control records of employers registered with the Unemployment Insurance Agency to collect delinquent unemployment taxes, penalties and interest. Also, manage the workload of assigned Proactive collection accounts in MIDAS.Individual tasks related to the duty:Examine employer’s accounting, financial and operating records and data to determine level of compliance with the Agency’s established policies, procedures, and guidelines relevant to tax liability, penalties and interest.Review employer’s records pertaining to receivables, inventory, equipment, building and employees to determine the degree to which they are utilized.Locate assets and accounts receivable of delinquent employers.Requests Balance Sheet from delinquent employers to determine their ability to pay the delinquent taxes.Contact employer to discuss payment of delinquency or other payment arrangements.Deal with irate customers.Issue Notices of Assessments.Review and respond to Collection Protests and Appeals.Issue Final Collection Notices, Lien Warning and Demand Letters.Issue Garnishment (Notice to Withhold).Duty 2General Summary:Percentage:20Identify irregularities or discrepancies in record keeping, controls, or operations of an employer’s business.??Negotiate payment plan commitments with employers for recovery of delinquent unemployment taxes, penalties and interest.Individual tasks related to the duty:Take appropriate corrective action such as garnishment, tax lien, or issuance of a warrant to enforce compliance.Obtain and review financial documents of employers wishing to enter into payment plans.Review Balance Sheet provided by an employer to determine employer’s ability to pay the delinquent taxes.Review employer’s payment history with the Agency to determine employer’s credit worthiness.Prepare and sign Payment Plan Commitments on behalf of Agency and obtain employer’s signature on such plans to secure the debt and extend the statute of limitations for collection of delinquent monies.Verify with the Corporation and Securities Bureau the corporate status of the company.Prepare report of findings from the review of financial documents of the employer’s ability to pay delinquent taxes and submit to supervisor for approval.Duty 3General Summary:Percentage:15Recommend approval or denial of requests from employers for cancellation of interest/penalties in accordance with the Michigan Employment Security Act and the Agency’s Manual Section.Individual tasks related to the duty:Explain to employers to provide proper justification acceptable under the Agency’s Manual Section for requests for cancellation of interest/penalties.Prepare Chron of Events including recommendation whether the employer’s request should be approved if waiver request exceeds $ 15,000.00.Recommend changes in procedures, policies, rules, regulations and forms to improve compliance from employers.Maintain records and reports related to accounts reviewed.Duty 4General Summary:Percentage:10Prepares Legal Referral Package with supporting documentation and submits to supervisor for review and approval.? Pursue legal action against delinquent employers.Individual tasks related to the duty:Prepare and mail Civil Suit Letters to delinquent employers.Prepare Statement of Account and referral to Legal Department if no response to Civil Suit Letter.When judgments are obtained against delinquent employers, enter amount into the Contribution System to extend the statute for collections to 10 years past the judgment date.Follow-up on any payment arrangements negotiated by the Assistant Attorney General as part of the judgment.Request that the Legal Department prepare a Satisfaction of Judgment when the account is paid.Identify employers with missing quarterly reports and prepare Willful Neglect Determinations and estimate missing reports.Issue Notice to Withhold against an employer’s bank account to secure payment of delinquent taxes.Duty 5General Summary:Percentage:15Answer telephone inquiries and correspondence from delinquent employers and interact with financial institutions relative to levies issued against the employers’ bank account.Individual tasks related to the duty:Advise employers of missing tax reports.Explain to employers why interest/penalties are assessed.Explain to employers why levies against their bank accounts have been filed.Follow-up with financial institutions any levies issued against an employer’s bank account.Answer written correspondence from employers regarding tax delinquencies.Provide employers with pay-off balances on accounts.Conducts telephone interviews relevant to employers’ accounts to validate and authenticate data and information obtained.Duty 6General Summary:Percentage:5Attend hearing and formal proceedings and perform other duties as assigned.Individual tasks related to the duty:Testifies as a witness at hearings and formal proceedings relative to employer’s unemployment account.Recommend uncollectible accounts for suspense (write-off).Prepare analysis and issue Clearances of Account.Review automated collection reports and pursue collections on delinquent employers.Review items in MIDAS (The Michigan Integrated Data Automated System) and determine appropriate action to release and archive work items.16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. Decide amount and frequency of payments when negotiating payment plans.? Decide when collection efforts have failed and an employer’s bank account should be levied or the account should be referred to the Legal Department for civil suit.17. Describe the types of decisions that require the supervisor's review. ???? Clarification of administrative or court decisions.???? Interpretation of law or procedures.???? Payment Plans that exceed 2 year’s limitation.???? Subordination of tax lien requests.?? ? Cancellation of interest and/or penalty that exceed $500.00.18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.This position requires prolonged sitting and using the personal computer (80% sitting, 10% walking, 10% standing).? Environmental conditions are mild exposure to dust, odors, fumes, cold and heat.? There are no known hazards.19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full-time, on-going basis.Additional Subordinates20. This position's responsibilities for the above-listed employees includes the following (check as many as apply):NComplete and sign service ratings.NAssign work.NProvide formal written counseling.NApprove work.NNApprove leave requests.Review work.NApprove time and attendance.NProvide guidance on work methods.NOrally reprimand.NTrain employees in the work.22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why?Yes.23. What are the essential functions of this position?The essential duties of this position are to ensure employer compliance with the taxing provisions of the Michigan Employment Security (MES) Act, that monies collected from employers are deposited into the Michigan’s Unemployment Insurance (UI) Trust Fund for the payment of benefits to workers who have lost their jobs through no-fault of their own.? This entails examining accounting, financial, control, operating, and other records to determine employer’s level of compliance with the provisions of the MES Act.? Review employer’s records, assets, employee records, and inventory to determine degree to which they are utilized.? This also includes review of the unemployment insurance tax account to ensure that Form UIA 1028, Employer’s quarterly Wage/Tax Report is filed each quarter in compliance with the MES Act.? ?24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed.Requires knowledge of MiDAS and more computer skills to compose and generate letters on the PC, access Intranet procedures, retrieve information through FileNET (imaging system) and research information on the Internet.? Responsible for answering a large number of calls from the Employer Hotline.25. What is the function of the work area and how does this position fit into that function?This position handles the collection of current and delinquent taxes, interest and penalty for Contributing and Reimbursing employers.?26. What are the minimum education and experience qualifications needed to perform the essential functions of this position.EDUCATION:Possession of an associate's degree with at least 16 semester (24 term) credits in accounting.EXPERIENCE:Account Examiner 8No specific type or amount is required.Account Examiner 9One year of experience involving the examination and evaluation of the accounting, financial, operational, or control records of public agencies, private organizations, or individuals equivalent to an Account Examiner 8; or, one year of experience involving the maintenance of financial control records, reconciliation of accounts, execution of account adjustments, and review and preparation of financial statements equivalent to an Accounting Technician E9.Account Examiner E10Two years of experience involving the examination and evaluation of the accounting, financial, operational, or control records of public agencies, private organizations, or individuals equivalent to an Account Examiner, including one year equivalent to an Account Examiner 9.KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of federal and state laws, rules, regulations, policies and procedures relative to unemployment insurance and the collection of delinquent monies.? Ability to exercise independent judgment. Ability to collect, organize and analyze complex financial records and report findings.? Excellent skills of the automated Tax system and its use.? Thorough knowledge of the state unemployment insurance law and its administrative rules.? Ability to evaluate the work of others and to assist others in solving work related problems.? Ability to communicate effectively, both verbally and in writing and maintain favorable public relations.Ability to learn the state unemployment insurance laws and administrative rules.Ability to work under deadlines and under stress.Ability to handle multi-task and evaluate the work of others.Ability to assist others in solving work related problems.Excellent computer skills.Knowledge of office work and business practices.Ability to explain to employers and other interested parties determinations, redeterminations, reconsiderations, and appeals through the interpretation and application of the MES Act and established methods and procedures.CERTIFICATES, LICENSES, REGISTRATIONS:None.NOTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.SupervisorDateTO BE FILLED OUT BY APPOINTING AUTHORITYIndicate any exceptions or additions to the statements of employee or supervisors.None.I certify that the entries on these pages are accurate and complete.KELLY FOREN1/15/2021Appointing AuthorityDateI certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.EmployeeDate ................
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