State of Michigan Civil Service Commission Capitol …

CS-214 REV 8/2007

Federal privacy laws and/or state confidentiality requirements protect a portion of this information.

1. Position Code

State of Michigan Civil Service Commission

Capitol Commons Center, P.O. Box 30002 Lansing, MI 48909

POSITION DESCRIPTION

This form is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its accuracy. It is important that each of the parties sign and date the form. If the position is vacant, the supervisor and appointing authority should complete the form.

This form will serve as the official classification document of record for this position. Please take the time to complete this form as accurately as you can since the information in this form is used to determine the proper classification of the position. THE SUPERVISOR AND/OR APPOINTING AUTHORITY SHOULD COMPLETE THIS PAGE.

2. Employee's Name (Last, First, M.I.)

8. Department/Agency

NATURAL RESOURCES

3. Employee Identification Number

9. Bureau (Institution, Board, or Commission)

4. Civil Service Classification of Position

STUDENT ASSISTANT

5. Working Title of Position (What the agency titles the position)

COMMUNICATIONS ASSISTANT

6. Name and Classification of Direct Supervisor

JASON FLEMING, STATE ADMINISTRATIVE MGR 15

7. Name and Classification of Next Higher Level Supervisor

RON OLSON, STATE BUREAU ADMINISTRATOR 18

10. Division

PARKS AND RECREATION

11. Section

RESOURCE PROTECTION AND PROMOTION

12. Unit

13. Work Location (City and Address)/Hours of Work

Location: TBD Schedule will vary based on student schedule, but will

include up to 30 hours weekly

14. General Summary of Function/Purpose of Position

This position will assist in marketing and data gathering for the Parks and Recreation Division (PRD), providing support with content updates, press releases, data entry, and work with field staff to confirm accuracy of information conveyed in online communication channels. This position will also help with data interpretation and sharing for evaluation results such as customer feedback and Recreation Passport statistics.

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For Civil Service Use Only

15. Please describe your assigned duties, percent of time spent performing each duty, and explain what is done to complete each duty.

List your duties in the order of importance, from most important to least important. The total percentage of all duties performed must equal 100 percent.

Duty 1

General Summary of Duty 1 Online updates and data entry

% of Time 45

Individual tasks related to the duty. Monitor the web update email inbox and make needed online updates to PRD pages Confirm and maintain accuracy of data in parks and trails database Enter events into online calendar of events, and make needed updates and changes as requested Monitor Parks & Rec email inbox Post updates, agendas, and minutes to commission and committee pages

Duty 2

General Summary of Duty 2 Evaluation and data reporting

% of Time 25

Individual tasks related to the duty. Assist in compiling and interpreting data from various sources from survey data Provide useable reports to team leaders to help with strategic planning.

Duty 3

General Summary of Duty 2 Marketing communications

% of Time 25

Individual tasks related to the duty. Write press releases Draft email bulletins and stories for email communications

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Duty 4 General Summary of Duty 3 Other duties as assigned

% of Time 5

16. Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions. Use additional sheets, if necessary.

Some editing of submitted web content for grammar and DNR "voice" Determine if data being entered into event calendar is complete and customer-friendly Determine best methods for generating usable reports on research outcomes.

17. Describe the types of decisions that require your supervisor's review.

All online edits are submitted through a work flow process for supervisor review Data interpretation suggestions would be reviewed.

18. What kind of physical effort do you use in your position? What environmental conditions are you physically exposed to in your position? Indicate the amount of time and intensity of each activity and condition. Refer to instructions on page 2.

Physical activities will include standing, sitting, bending and computer use. Environmental conditions may include exposure to outdoor elements, i.e. sun, wind, snow, rain, and plant life. Occasional evening and weekend duty is required.

19. List the names and classification titles of classified employees whom you immediately supervise or oversee on a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.)

NAME

CLASS TITLE

NAME

CLASS TITLE

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20. My responsibility for the above-listed employees includes the following (check as many as apply):

Complete and sign service ratings. Provide formal written counseling. Approve leave requests. Approve time and attendance. Orally reprimand.

Assign work. Approve work. Review work. Provide guidance on work methods. Train employees in the work.

21. I certify that the above answers are my own and are accurate and complete.

Signature

Date

NOTE: Make a copy of this form for your records. TO BE COMPLETED BY DIRECT SUPERVISOR

22. Do you agree with the responses from the employee for Items 1 through 20? If not, which items do you disagree with and why?

23. What are the essential duties of this position?

Online and media communication, press release writing, and compiling data from various sources for interpretation.

24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed.

Updating PD b/c there is no PD in filenet. Duties and responsibilities remain the same

25. What is the function of the work area and how does this position fit into that function?

This position will improve the accuracy of the information provided about state parks and related programs and services online, which will improve customer service. This position will assist in providing information about customer needs and expectations, which will help parks operate in a manner that best serves the public, maintaining the relevance of state parks for customers.

26. In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this position.

EDUCATION:

Studying public relations, market research, communications, or web-related degree.

EXPERIENCE:

Preferred experience with content management systems (i.e. SiteCore), experience in writing press releases, ability to create Excel spreadsheets and utilize Power BI

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KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of Word, Excel and Outlook. Knowledge of the assigned program specialty. Knowledge of reporting methods and techniques. Ability to plan, coordinate and expedite work projects. Ability to communicate with others verbally and in writing

CERTIFICATES, LICENSES, REGISTRATIONS:

N/A

NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position.

27. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.

Supervisor's Signature

Date

TO BE FILLED OUT BY APPOINTING AUTHORITY

28. Indicate any exceptions or additions to the statements of the employee(s) or supervisor.

29. I certify that the entries on these pages are accurate and complete.

Appointing Authority's Signature

Date

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