State of Michigan Department of Civil Service HUMRALTE ...

Federal privacy laws and/or state confidentiality requirements protect a portion of this information.

State of Michigan Department of Civil Service Capitol Commons Center, P.O. Box 30002

Lansing, MI 48909

POSITION DESCRIPTION

Position Code

HUMRALTE

This position description template is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its accuracy. It is important that each of the parties certify that the information in the template is accurate and complete. If the position is vacant, the supervisor and appointing authority should complete the template information.

This position description will serve as the official classification document of record for this position. Please take the time to complete the information as accurately as you can as the position description is used to determine the proper classification of the position.

Employee's Name (Last, First, M.I.)

Department/Agency

DEPARTMENT OF STATE

Employee Identification Number

Bureau (Institution, Board, or Commission)

Civil Service Position Code Description of Position

Human Resources Analyst 9-P11

Division

OFFICE OF HUMAN RESOURCES

Working Title of Position (What the agency titles the position)

HUMAN RESOURCES ANALYST

Section

Name and Position Code Description of Direct Supervisor

Unit

WHEELER, HOLLY; STATE ADMINISTRATIVE MANAGER 15

Name and Position Code Description of Next Higher Level Supervisor

Work Location (City and Address)/Hours of Work

PRESTAGE, ROCHELLE; STATE OFFICE ADMINISTRATOR 17

General Summary of Function/Purpose of Position

Austin Building, Lansing, MI / Mon-Fri, 8am-5pm

The primary responsibility of this position will be to partner with work areas to advise and assist with human resource activities such as recruitment/selections, classifications, and reorganizations. Other responsibilities will include training Department selections liaisons, preparing reports and queries as necessary, representing the Department at various meetings, working with the manager and work areas to integrate various functions into an effective process flow, handling compensation and benefit inquires, and performing related transactions. In addition, this position will serve as the resource for all HR systems and will develop and maintain reports from each system. This position will also serve as one of the Department's Law Enforcement Information Network (LEIN) Operators.

For Civil Service Use Only

Please describe your assigned duties, percent of time spent performing each duty, and explain what is done to complete each duty.

List your duties in the order of importance, from most important to least important. The total percentage of all duties performed must equal 100 percent.

Duty 1

General Summary:

Percentage: 75

Business Partner with work areas to advise and assist with human resource activities such as recruitment/selections, classifications, and reorganizations.

Individual tasks related to the duty:

? Develop strong working relationships with work areas within the Department in order to develop an understanding of work area's business recruitment/ selections and classification needs. ? Perform recruitment/selections and classification activities for the Department, guiding and assisting Department personnel and providing technical assistance as necessary. ? Develop an effective working relationship with Civil Service staff in order to achieve desired objectives. ? Assist, review and approve interview panels, interview questions, selection and reduction criteria. ? Prepare reports and queries for selection and other data as requested. ? Represent the Department at various meetings and communicate updates to others regarding meeting content and process changes. ? Serve on interview panels as necessary. ? Receive position classification review requests from Civil Service. Meet with work area to advise, determine response and provide 4-2 response to Civil Service. Arrange for and accompany Civil Service when on-site reviews are appropriate or requested. ? Identify selection liaison training needs, develop training materials and conduct training. ? Advise and assist staff with daily compensation, SIGMA, selection, classification, benefits and other human resource related matters. ? Answer compensation, SIGMA, selection, classification and benefits inquiries for the Section. ? Work to resolve program area issues - serve as an advocate of good human resource practices. ? Provide interpretation and explanation of policies, procedures and rules related to the Section. ? Analyze issue/problem, identify and recommend solutions. ? Consult with Section manager on issues involving unusual circumstances. ? Develop policies and procedures for daily activities. ? Work with staff to develop, design and maintain computer applications for the Office. ? Advise and assist manager in streamlining processes to maintain efficiencies. ? Work with manager to integrate the various functions of the team into an effective process flow.

Duty 2

General Summary:

Serve as the resource for HR systems including NEOGOV/ISO/Desktop Intelligence (Business Objects).

Individual tasks related to the duty:

? Serve as resource and troubleshooter for HR systems application problems. ? Respond to audit requests from Office of Compliance when contacted. ? Review and resolve discrepancies found during audits. ? Develop procedures and policies and reference materials for NEOGOV. ? Serve as consultant for the various HR systems reporting capabilities. ? Develop and run reports in Business Objects ? Review ISO and respond to employee inquiries about employment.

Percentage: 15

Duty 3 General Summary: Perform other duties, as assigned. Individual tasks related to the duty: ? Partner with work areas on OHR sponsored projects. ? Perform other duties, as assigned.

Percentage: 10

Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions.

Make decisions in determining the appropriate course of action for daily Organizational Services selection and classification activities. Draw conclusions from past practices and working knowledge. Interpret and explain policies, procedures, and rules related to the program area. All work areas of the Department are affected by these decisions at some point in time. The general public may also be affected.

Describe the types of decisions that require your supervisor's review.

Decisions which may be precedent setting or politically sensitive. Request supervisor's assistance when Civil Service and work area cannot come to agreement on course of action. Decisions that involve unusual circumstances.

What kind of physical effort do you use to perform your job? What environmental conditions are you physically exposed to on your job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.

Normal office environment, occasional travel statewide, occasional overnight.

List the names and position code descriptions of each classified employee whom you immediately supervise or oversee on a full-time, on-going basis.

My responsibility for the above-listed employees includes the following (check as many as apply):

N

Complete and sign service ratings.

N Assign work.

N

Provide formal written counseling.

N

Approve leave requests.

N Approve work. N Review work.

N

Approve time and attendance.

N Provide guidance on work methods.

N

Orally reprimand.

N Train employees in the work.

TO BE COMPLETED BY DIRECT SUPERVISOR

Do you agree with the responses from the employee? If not, which items do you disagree with and why?

Yes

What are the essential duties of this position?

The primary responsibility of this position will be to partner with work areas to advise and assist with human resource activities such as recruitment/selections, classifications, and reorganizations. Other responsibilities will include training Department selections liaisons, preparing reports and queries as necessary, representing the Department at various meetings, working with the manager and work areas to integrate various functions into an effective process flow, handling compensation and benefit inquires, and performing related transactions. In addition, this position will serve as the resource for all HR systems and will develop and maintain reports from each system. This position will also serve as one of the Department's Law Enforcement Information Network (LEIN) Operators.

Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed.

What is the function of the work area and how does this position fit into that function?

The Office of Human Resources provides Department employees with the full range of human resource services available in state government. This work area's function is to provide quality service in the day-to-day functions including: recruitment/selections, classifications, payroll, and benefit administration.

In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this position.

EDUCATION :

Possession of a bachelor's degree in any major.

EXPERIENCE:

Human Resources Analyst 9: No specific type or amount is required. Human Resources Analyst 10: One year of professional experience providing human resources services equivalent to a Human Resources Analyst 9. Human Resources Analyst P11:Two years of professional experience providing human resources services equivalent to a Human Resources Analyst, including one year equivalent to a Human Resources Analyst 10.

KNOWLEDGE, SKILLS, AND ABILITIES:

? Ability to interpret Civil Service rules and regulations, and applicable laws. ? Knowledge of the principles and practices of human resource management. ? Knowledge of employment practices and related laws, rules, and standards including applicable equal employment opportunity, affirmative action, civil rights, and other related laws and practices. ? Ability to collect, analyze and interpret data. ? Ability to provide guidance and train others in the work. ? Ability to maintain records, prepare reports, and correspondence related to the work. ? Knowledge of interviewing techniques. ? Ability to communicate (verbal and written) effectively with others. ? Ability to maintain favorable public relations.

CERTIFICATES, LICENSES, REGISTRATIONS:

The employee appointed to this position will serve as a Law Enforcement Information Network (LEIN) Operator in order to conduct criminal background checks on applicants applying for security checked positions within the Department. The candidate selected for this position will be required to meet State Police standards for LEIN Operators which requires that they submit fingerprints for both state and federal criminal background checks. The candidate must be felony-free and remain so to maintain certification as a LEIN operator.

NOTE: Civil Service approval does not constitute agreement with or acceptance of the desirable qualifications of this position.

I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.

Employee

Date

I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.

Supervisor

Date

TO BE FILLED OUT BY APPOINTING AUTHORITY

Indicate any exceptions or additions to the statements of the employee(s) or supervisor.

n/a

I certify that the entries on these pages are accurate and complete.

Appointing Authority

Date

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