DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS - …
DEPARTMENT OF LICENSING
AND REGULATORY AFFAIRS
EMPLOYEE HANDBOOK
September 12, 2011
(Revised November, 2019)
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TABLE OF CONTENTS
1.
2.
3.
4.
5.
Introduction ......................................................................................................................1
Using This Handbook .............................................................................................1
Preface ..............................................................................................................................3
LARA and Its Main Components; A Snapshot View .............................................3
Sources of Information ....................................................................................................7
Civil Service Rules...................................................................................................7
Collective Bargaining (Union) Agreements ..........................................................7
Civil Service Compensation Plan ...........................................................................7
Pamphlets and Brochures .....................................................................................7
Human Resource Management Network (HRMN) ..............................................7
MI HR Service Center .............................................................................................8
Orientation .............................................................................................................8
Classified Employment .....................................................................................................9
The Civil Service Commission ................................................................................9
Your Job ..................................................................................................................9
Recruitment/Selection ..........................................................................................10
Civil Service Vacancy Posting Page .............................................................10
Civil Service Applicant Pool .........................................................................10
Selection Procedure ....................................................................................10
Education and Training ..........................................................................................10
Probationary Period ...............................................................................................11
Status ......................................................................................................................11
Probationary Service Ratings ................................................................................11
Full-time Employees ....................................................................................11
Less than Full-time Employees ...................................................................11
Setting up the Performance Plan ...............................................................12
Completing the Performance Review ........................................................12
Types of Appointments .........................................................................................13
Employment Changes ............................................................................................13
Lateral Job Change/Transfer .......................................................................13
Promotion ....................................................................................................14
Reclassification ............................................................................................14
Reassignment ...............................................................................................14
Temporary Assignment or Working Out of Class ......................................15
Demotion .....................................................................................................15
Layoff ............................................................................................................15
Departures ..............................................................................................................15
Separation from State Service ....................................................................16
Reinstatement .............................................................................................16
Personnel Practices ..........................................................................................................17
Table of Contents
i
6.
7.
Personnel Files .........................................................................................................17
Review of Personnel Files ........................................................................................17
Reporting Personal Changes ...................................................................................17
Pay Issues ......................................................................................................................19
Pay Rates ................................................................................................................19
Pay Periods .............................................................................................................19
Pay Days ..................................................................................................................19
Electronic Funds Transfer of Net Pay ...................................................................19
Overtime .................................................................................................................20
Compensatory or ¡°Comp¡± Time ............................................................................20
On Call .....................................................................................................................20
Shift Differential .....................................................................................................20
Working Out of Class .............................................................................................20
Lost Time ................................................................................................................21
Jury Duty .................................................................................................................21
Longevity ................................................................................................................21
Initial Payments ...........................................................................................21
Annual Payments .........................................................................................21
Worker¡¯s Compensation ........................................................................................22
Payroll Deductions .................................................................................................23
Mandatory Deductions ...............................................................................23
Optional Deductions....................................................................................23
Fringe Benefits ..................................................................................................................25
Initial Annual Leave Grant .....................................................................................25
Annual and Sick Leave ...........................................................................................25
Personal Leave .......................................................................................................25
School and Community Participation Leave ........................................................26
Holidays ..................................................................................................................26
Insurance Programs ...............................................................................................27
COBRA ..........................................................................................................27
Life Insurance ...............................................................................................28
Health Insurance ..........................................................................................29
Dental Insurance ..........................................................................................30
Vision Insurance...........................................................................................31
Long-Term Disability (LTD) Insurance ........................................................31
Long-Term Care Insurance ..........................................................................31
Voluntary Benefits Options (Benefits for Life) ..........................................31
Deferred Compensation ........................................................................................32
Dependent Care and Medical Care Spending Accounts......................................32
Qualified Parking Spending Account ....................................................................32
Retirement .............................................................................................................33
Defined Benefit Plan....................................................................................33
Purchasing Service Credit .....................................................................33
Table of Contents
ii
8.
9.
Defined Contribution Plan ..........................................................................34
Employee Services Program ..................................................................................35
Traumatic Incident Stress Management (TISM) ..................................................35
Educational Assistance/Partial Tuition Reimbursement .....................................35
Workplace Ergonomics ..........................................................................................35
VDT/CRT (Computer Monitor) Operator Reimbursement ..................................36
Reasonable Accommodation ................................................................................36
Leave and Attendance .....................................................................................................40
General ...................................................................................................................40
Hours of Work ........................................................................................................40
Lunch Break ............................................................................................................40
Rest Periods (Breaks) .............................................................................................40
Alternative Work Schedule ...................................................................................40
Voluntary Work Schedule Adjustment Program .................................................41
Telecommuting ......................................................................................................42
Attendance/Absenteeism .....................................................................................42
Punctuality ...................................................................................................42
Absence without Leave ...............................................................................42
Covering Absences from Your Job ........................................................................43
Leave Types and Use..............................................................................................43
Administrative Leave ...................................................................................43
Annual Leave ................................................................................................44
Voluntary Donation of Annual Leave ..¡¡¡¡¡¡¡¡¡¡¡¡.¡¡¡¡¡46
Banked Leave Time ......................................................................................46
Deferred Hours ............................................................................................46
Jury Duty ......................................................................................................46
School and Community Participation Leave ..............................................48
Sick Leave .....................................................................................................49
Leaves of Absence ¨C General Information ...........................................................51
Medical, Parental, Family Care and Qualifying Exigency Leave FMLA.....52
Military Caregiver Leave Under the FMLA .................................................54
Parental Leave .............................................................................................54
Medical Leave ..............................................................................................54
Military Leave ..............................................................................................55
Waived Rights Leave of Absence ................................................................56
Educational Leave ........................................................................................56
Responsibilities and Conduct...........................................................................................59
Release of Information ..........................................................................................59
Workplace Safety ...................................................................................................60
Insubordination ......................................................................................................60
Falsification of Resume or Employment Application ..........................................60
Falsification of Work-Related Documents ...........................................................60
Ethical Standards and Conduct .............................................................................61
Table of Contents
iii
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