DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS - …

DEPARTMENT OF LICENSING

AND REGULATORY AFFAIRS

EMPLOYEE HANDBOOK

September 12, 2011

(Revised November, 2019)

This page intentionally left blank.

TABLE OF CONTENTS

1.

2.

3.

4.

5.

Introduction ......................................................................................................................1

Using This Handbook .............................................................................................1

Preface ..............................................................................................................................3

LARA and Its Main Components; A Snapshot View .............................................3

Sources of Information ....................................................................................................7

Civil Service Rules...................................................................................................7

Collective Bargaining (Union) Agreements ..........................................................7

Civil Service Compensation Plan ...........................................................................7

Pamphlets and Brochures .....................................................................................7

Human Resource Management Network (HRMN) ..............................................7

MI HR Service Center .............................................................................................8

Orientation .............................................................................................................8

Classified Employment .....................................................................................................9

The Civil Service Commission ................................................................................9

Your Job ..................................................................................................................9

Recruitment/Selection ..........................................................................................10

Civil Service Vacancy Posting Page .............................................................10

Civil Service Applicant Pool .........................................................................10

Selection Procedure ....................................................................................10

Education and Training ..........................................................................................10

Probationary Period ...............................................................................................11

Status ......................................................................................................................11

Probationary Service Ratings ................................................................................11

Full-time Employees ....................................................................................11

Less than Full-time Employees ...................................................................11

Setting up the Performance Plan ...............................................................12

Completing the Performance Review ........................................................12

Types of Appointments .........................................................................................13

Employment Changes ............................................................................................13

Lateral Job Change/Transfer .......................................................................13

Promotion ....................................................................................................14

Reclassification ............................................................................................14

Reassignment ...............................................................................................14

Temporary Assignment or Working Out of Class ......................................15

Demotion .....................................................................................................15

Layoff ............................................................................................................15

Departures ..............................................................................................................15

Separation from State Service ....................................................................16

Reinstatement .............................................................................................16

Personnel Practices ..........................................................................................................17

Table of Contents

i

6.

7.

Personnel Files .........................................................................................................17

Review of Personnel Files ........................................................................................17

Reporting Personal Changes ...................................................................................17

Pay Issues ......................................................................................................................19

Pay Rates ................................................................................................................19

Pay Periods .............................................................................................................19

Pay Days ..................................................................................................................19

Electronic Funds Transfer of Net Pay ...................................................................19

Overtime .................................................................................................................20

Compensatory or ¡°Comp¡± Time ............................................................................20

On Call .....................................................................................................................20

Shift Differential .....................................................................................................20

Working Out of Class .............................................................................................20

Lost Time ................................................................................................................21

Jury Duty .................................................................................................................21

Longevity ................................................................................................................21

Initial Payments ...........................................................................................21

Annual Payments .........................................................................................21

Worker¡¯s Compensation ........................................................................................22

Payroll Deductions .................................................................................................23

Mandatory Deductions ...............................................................................23

Optional Deductions....................................................................................23

Fringe Benefits ..................................................................................................................25

Initial Annual Leave Grant .....................................................................................25

Annual and Sick Leave ...........................................................................................25

Personal Leave .......................................................................................................25

School and Community Participation Leave ........................................................26

Holidays ..................................................................................................................26

Insurance Programs ...............................................................................................27

COBRA ..........................................................................................................27

Life Insurance ...............................................................................................28

Health Insurance ..........................................................................................29

Dental Insurance ..........................................................................................30

Vision Insurance...........................................................................................31

Long-Term Disability (LTD) Insurance ........................................................31

Long-Term Care Insurance ..........................................................................31

Voluntary Benefits Options (Benefits for Life) ..........................................31

Deferred Compensation ........................................................................................32

Dependent Care and Medical Care Spending Accounts......................................32

Qualified Parking Spending Account ....................................................................32

Retirement .............................................................................................................33

Defined Benefit Plan....................................................................................33

Purchasing Service Credit .....................................................................33

Table of Contents

ii

8.

9.

Defined Contribution Plan ..........................................................................34

Employee Services Program ..................................................................................35

Traumatic Incident Stress Management (TISM) ..................................................35

Educational Assistance/Partial Tuition Reimbursement .....................................35

Workplace Ergonomics ..........................................................................................35

VDT/CRT (Computer Monitor) Operator Reimbursement ..................................36

Reasonable Accommodation ................................................................................36

Leave and Attendance .....................................................................................................40

General ...................................................................................................................40

Hours of Work ........................................................................................................40

Lunch Break ............................................................................................................40

Rest Periods (Breaks) .............................................................................................40

Alternative Work Schedule ...................................................................................40

Voluntary Work Schedule Adjustment Program .................................................41

Telecommuting ......................................................................................................42

Attendance/Absenteeism .....................................................................................42

Punctuality ...................................................................................................42

Absence without Leave ...............................................................................42

Covering Absences from Your Job ........................................................................43

Leave Types and Use..............................................................................................43

Administrative Leave ...................................................................................43

Annual Leave ................................................................................................44

Voluntary Donation of Annual Leave ..¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­¡­.¡­¡­¡­¡­¡­46

Banked Leave Time ......................................................................................46

Deferred Hours ............................................................................................46

Jury Duty ......................................................................................................46

School and Community Participation Leave ..............................................48

Sick Leave .....................................................................................................49

Leaves of Absence ¨C General Information ...........................................................51

Medical, Parental, Family Care and Qualifying Exigency Leave FMLA.....52

Military Caregiver Leave Under the FMLA .................................................54

Parental Leave .............................................................................................54

Medical Leave ..............................................................................................54

Military Leave ..............................................................................................55

Waived Rights Leave of Absence ................................................................56

Educational Leave ........................................................................................56

Responsibilities and Conduct...........................................................................................59

Release of Information ..........................................................................................59

Workplace Safety ...................................................................................................60

Insubordination ......................................................................................................60

Falsification of Resume or Employment Application ..........................................60

Falsification of Work-Related Documents ...........................................................60

Ethical Standards and Conduct .............................................................................61

Table of Contents

iii

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download