STATE OF MICHIGAN
August 31, 2012
To: Kimberly Graham
From: Pamela Platte
RE: Synopsis – RFP-PP-511I2200025 – Furniture Camp Grayling
The State of Michigan Department of Military and Veterans Affairs (DMVA) is seeking bids for household furniture to furnish four (4) cabins at Camp Grayling, Michigan. The cabins are comfortable lodging arrangements at a family friendly standard for troops of any rank while at mandatory annual training or for leisure use. The vendor’s proposed furniture arrangements for each room will be the same for each cabin, creating a uniform look among the four (4) cabins.
JOINT EVAULATION COMMITTEE (JEC)
|Voting |Advisors |
| | |
|Bobbie Jo Freund |Pamela J. Platte |
|Department of Military and Veterans Affairs |Buyer |
|Chief Facilities Maintenance Office |Department of Military and Veterans Affairs |
|Facilities Engineering Section |State Operations; Purchasing & Contracts |
| | |
|Jon Jorgensen | |
|Department of Military and Veterans Affairs | |
|Chief Facilities Maintenance Office | |
|Facilities Engineering Section | |
| | |
|Elizabeth Noffsinger | |
|Department of Military and Veterans Affairs | |
|Camp Grayling, Facilities Engineering | |
The RFP for the Furniture at Camp Grayling, RFP-PP-511I2200025 was posted on the Bid4Michigan website on July 24, 2012 with a due date of July 27, 2012 and following vendors responded.
1. WorkSquared
2. Metrospace Design Group
The RFP was evaluated and awarded based on the following criteria:
Article 3 - Submitting Bids and Proposals
Method of Evaluation
Proposals will be evaluated by a Joint Evaluation Committee (chaired by DMVA State Operations, Purchasing & Contracts).
Evaluation Criteria
The following chart represents the scoring of the particular factors:
| | |Weight |
|1. |Living Room Proposal (Bidders response to Article 1, Scope of Work, Section A. Living Room) |25 |
|2. |Dining Room Proposal (Bidders response to Article 1, Scope of Work, Section B. Dining Room) |25 |
|3. |Deck Furniture Proposal (Bidders response to Article 1, Scope of Work, Section C. Deck Furniture) |25 |
|4. |Bedroom Proposals (Bidders response to Article 1, Scope of Work, Section D. Bedroom 1, Section E. Bedroom|25 |
| |2, & Section F. Bedroom 3) | |
| |TOTAL |100 |
Technical and Price Evaluation
(a) Proposals receiving a score of (80) points or more will be considered for award.
(b) Price proposals will only be evaluated from those bidders that the State considers for award in accordance with subsection (a). Evaluation of price proposals includes consideration of a qualified disabled veteran preference. MCL 18.1261 establishes a preference of up to 10% for businesses owned by qualified disabled veterans that are considered for award in accordance with subsection (a).
Award Recommendation
The award recommendation will be made for the bidder that: (a) is considered for award in accordance with Section Technical and Price Evaluation; (b) has its price proposal evaluated under Section Technical and Price Evaluation; and (c) in the State's determination, offers the best value to the State.
Protests
If a bidder wishes to protest the award recommendation, the bidder must submit a written protest by 5:00pm Eastern Time on the date stated on the notice of recommendation to award. The bidder must include the RFP number and clearly state the facts believed to constitute error in the award recommendation along with the desired remedy. More information about the bidder protest process is available at buymichiganfirst; click on the "Vendor Information" link.
State Administrative Board
State Administrative Board (SAB) approval is required for all Contracts or Purchase Orders of $250,000.00 or more. The decision of the SAB is final; however, SAB approval does not constitute a Contract. The award process is complete when the bidder receives a properly executed Contract or Purchase Order from DMVA, Purchasing & Contracts.
Taxes
The State may refuse to award a contract to any bidder that has failed to pay any applicable State taxes or has any outstanding debt with the State.
False Information
If it is determined that a bidder purposely or willfully submitted false information, the bidder may not be considered for award, the State may pursue debarment of the bidder, and any resulting contract may be terminated.
Past Performance
The State may evaluate the bidder's prior performance with the State in making its award decision.
Financial Stability
The State may evaluate the bidder's financial stability in making its award decision. The State may seek financial information from the bidder and from third parties.
Environmental Impact
The State may evaluate the environmental impact of the bidder's proposal, such as energy efficiency of products or other environmental certifications, in making its award decision.
Clarifications and Deficiencies
(a) The State may issue a clarification request, in writing, to one or all bidders. A clarification request does not allow a bidder to change its proposal.
(b) The State may issue a Deficiency Report and Clarification Request (DR/CR) to each bidder determined to be in the competitive range. Each bidder must respond in writing to the DR/CR by the deadline established by DMVA, Purchasing & Contracts. The DR/CR response may include any changes to the bidder's proposal to address the listed deficiencies or clarifications, including alterations to the bidder's price proposal to address correction of the deficiencies.
Negotiations
The State may enter into negotiations with bidders on price or technical clarifications.
Best and Final Offer
The State may request a Best and Final Offer (BAFO) from each bidder determined to be in the competitive range. Each bidder must respond in writing with its BAFO by the deadline established by DMVA, Purchasing & Contracts. A BAFO request may be issued simultaneously with a DR/CR under Clarifications and Deficiencies.
There is no guarantee that any bidder will be allowed an opportunity to engage in negotiations under section Negotiations, or to submit a BAFO under this Section.
1. WorkSquared Points: 92 out of 100
Summary:
The vendor submitted a bid in response to RFP-PP-511I2200025 which met the minimum threshold of 80 points for the technical evaluation portion of this RFP; therefore, their pricing was evaluated to be considered for award.
Evaluation Criteria
| | |Score |Weight |
|1. |Living Room Proposal (Bidders response to Article 1, |23 |25 |
| |Scope of Work, Section A. Living Room) | | |
|2. |Dining Room Proposal (Bidders response to Article 1, |23 |25 |
| |Scope of Work, Section B. Dining Room) | | |
|3. |Deck Furniture Proposal (Bidders response to Article |22 |25 |
| |1, Scope of Work, Section C. Deck Furniture) | | |
|4. |Bedroom Proposals (Bidders response to Article 1, |24 |25 |
| |Scope of Work, Section D. Bedroom 1, Section E. | | |
| |Bedroom 2, & Section F. Bedroom 3) | | |
| |TOTAL |92 |100 |
1. Living Room Proposal (Bidders response to Article 1, Scope of Work, Section A. Living Room) - Score 23 out of 25 points.
The RFP required in Article 1, Statement of Work, Summary - Camp Grayling Cabin Furniture that “All vendors must submit fabric and rug samples with their proposal and accurately label each sample defining what room it is assigned to and/or what piece of furniture it is assigned to.” Although, the vendor did include some fabric swatches of their proposed items as required in the RFP the vendor did not include labeled swatches of all items proposed, making it difficult for the Joint Evaluation Committee (JEC) to evaluate.
2. Dining Room Proposal (Bidders response to Article 1, Scope of Work, Section B. Dining Room) - Score 23 out of 25 points.
The RFP required in Article 1, Statement of Work, Summary - Camp Grayling Cabin Furniture that “All vendors must submit fabric and rug samples with their proposal and accurately label each sample defining what room it is assigned to and/or what piece of furniture it is assigned to.” Although, the vendor did include some fabric swatches of their proposed items as required in the RFP the vendor did not include labeled swatches of all items proposed, making it difficult for the Joint Evaluation Committee (JEC) to evaluate.
3. Deck Furniture Proposal (Bidders response to Article 1, Scope of Work, Section C. Deck Furniture)- Score 22 out of 25 points.
The RFP required in Article 1, Statement of Work, Summary - Camp Grayling Cabin Furniture that “All vendors must submit fabric and rug samples with their proposal and accurately label each sample defining what room it is assigned to and/or what piece of furniture it is assigned to.” The vendor did not include fabric swatches of all their proposed items as required in the RFP, making it difficult for the Joint Evaluation Committee (JEC) to evaluate.
4. Bedroom Proposals (Bidders response to Article 1, Scope of Work, Section D. Bedroom 1, Section E. Bedroom 2, & Section F. Bedroom 3)- Score 24 out of 25 points.
The RFP required in Article 1, Statement of Work, Summary - Camp Grayling Cabin Furniture that “All vendors must submit fabric and rug samples with their proposal and accurately label each sample defining what room it is assigned to and/or what piece of furniture it is assigned to.” Although, the vendor did include some fabric swatches of their proposed items as required in the RFP the vendor did not include labeled swatches of all items proposed, making it difficult for the Joint Evaluation Committee (JEC) to evaluate.
Price: $68,356.00
2. Metrospace Design Group Points: out of 100
Summary:
The vendor submitted a bid in response to RFP-PP-511I2200025 which met the minimum threshold of 80 points for the technical evaluation portion of this RFP; therefore, their pricing was evaluated to be considered for award.
Evaluation Criteria
| | |Score |Weight |
|1. |Living Room Proposal (Bidders response to Article 1, |23 |25 |
| |Scope of Work, Section A. Living Room) | | |
|2. |Dining Room Proposal (Bidders response to Article 1, |22 |25 |
| |Scope of Work, Section B. Dining Room) | | |
|3. |Deck Furniture Proposal (Bidders response to Article |19 |25 |
| |1, Scope of Work, Section C. Deck Furniture) | | |
|4. |Bedroom Proposals (Bidders response to Article 1, |23 |25 |
| |Scope of Work, Section D. Bedroom 1, Section E. | | |
| |Bedroom 2, & Section F. Bedroom 3) | | |
| |TOTAL |87 |100 |
1. Living Room Proposal (Bidders response to Article 1, Scope of Work, Section A. Living Room)- Score 23 out of 25 points.
Swatches/samples not provide; if provided not labeled – difficult to evaluate
The RFP required in Article 1, Statement of Work, Summary - Camp Grayling Cabin Furniture that “All vendors must submit fabric and rug samples with their proposal and accurately label each sample defining what room it is assigned to and/or what piece of furniture it is assigned to.” The vendor did not include fabric swatches of all their proposed items as required in the RFP, making it difficult for the Joint Evaluation Committee (JEC) to evaluate.
2. Dining Room Proposal (Bidders response to Article 1, Scope of Work, Section B. Dining Room) - Score 22 out of 25 points.
The RFP required in Article 1, Statement of Work, Summary - Camp Grayling Cabin Furniture that “All vendors must submit fabric and rug samples with their proposal and accurately label each sample defining what room it is assigned to and/or what piece of furniture it is assigned to.” The vendor did not include fabric swatches of all their proposed items as required in the RFP, making it difficult for the Joint Evaluation Committee (JEC) to evaluate.
3. Deck Furniture Proposal (Bidders response to Article 1, Scope of Work, Section C. Deck Furniture)- Score 19 out of 25 points.
The RFP required in Article 1, Statement of Work, Summary - Camp Grayling Cabin Furniture that “All vendors must submit fabric and rug samples with their proposal and accurately label each sample defining what room it is assigned to and/or what piece of furniture it is assigned to.” The vendor did not include fabric swatches of all their proposed items as required in the RFP, making it difficult for the Joint Evaluation Committee (JEC) to evaluate.
4. Bedroom Proposals (Bidders response to Article 1, Scope of Work, Section D. Bedroom 1, Section E. Bedroom 2, & Section F. Bedroom 3)- Score 23 out of 25 points.
The RFP required in Article 1, Statement of Work, Summary - Camp Grayling Cabin Furniture that “All vendors must submit fabric and rug samples with their proposal and accurately label each sample defining what room it is assigned to and/or what piece of furniture it is assigned to.” The vendor did not include fabric swatches of all their proposed items as required in the RFP, making it difficult for the Joint Evaluation Committee (JEC) to evaluate.
Price: $71,143.92
Award Summary:
The JEC has determined WorkSquared and Metrospace Design Group as responsive and responsible Bidders and has made recommended award of this contract to the following vendors as referenced in the spreadsheet below. The JEC has determined this is the best value to the State of Michigan, Department of Military and Veterans Affairs in reference to RFP-PP-511I2200025, Camp Grayling Cabin Furniture.
| |Quantity |Manufracturer |Item Number |Proposed Delivery |Unit Cost |Total Price |Vendor Award |
| | | | |Date | | |Recommendation |
|A. Living Room | | | | | | | |
| b. Queen size mattress set |4 |Palliser |77326-22 |12-Sep |$0.00 |$0.00 |Metrospace |
| c. Recliner |4 |Palliser |77326-62 |12-Sep |$490.00 |$1,960.00 |Metrospace |
| d. Coffee Table |4 |Ashley |T231 |12-Sep |$109.00 |$436.00 |Metrospace |
| e. Nesting Side Tables |8 |Ashley |T231 |12-Sep |$79.00 |$632.00 |Metrospace |
| f. Rug |4 |Ashley |R272002 |12-Sep |$160.00 |$640.00 |Metrospace |
| g. Floor Lamp |8 |Ashley |L311154 |12-Sep |$79.00 |$632.00 |Metrospace |
|Total Living Room Cost: | | | | | |$7,800.00 | |
| b. Dining Room Chairs |24 |Colorado |250028241 |9/17/2012 |$129.00 |$3,096.00 |Worksquared |
| c. Barstools |12 |Tina |250032101 |9/17/2012 |$120.00 |$1,440.00 |Worksquared |
| d. Rug |4 |Carolina Fleece |510084238 |9/17/2012 |$240.00 |$960.00 |Worksquared |
|Total Dining Room Cost: | | | | | |$7,080.00 | |
| b. Patio Umbrella |4 |Bronze |550001691 |9/17/2012 |$136.00 |$544.00 |Worksquared |
| c. Patio Umbrella |4 |Bronze |550001213 |9/17/2012 |$58.00 |$232.00 |Worksquared |
|Counterweight/Holder | | | | | | | |
| d. Patio Chairs |24 |Incl. with table | |9/17/2012 | |$0.00 |Worksquared |
| e. Lounge Chairs |8 |Villa |550002629 |9/17/2012 |$70.00 |$560.00 |Worksquared |
|Total Deck Cost: | | | | | |$10,452.00 | |
| ii. Queen size mattress set |3 |King Koil |100025975 |9/17/2012 |$510.00 |$1,530.00 |Worksquared |
| b. Queen Size Bed; height not to |1 |City Scape |200044296 |9/17/2012 |$426.00 |$426.00 |Worksquared |
|exceed 24" | | | | | | | |
| ii. Queen size mattress |1 |King Koil |100025468 |9/17/2012 |$346.00 |$346.00 |Worksquared |
| c. Night Stand |4 |City Scape |200044288 |9/17/2012 |$306.00 |$1,224.00 |Worksquared |
| d. Dressers |4 |City Scape |200044287 |9/17/2012 |$597.00 |$2,388.00 |Worksquared |
| e. Table Lamps |4 |Linked |500011850 |9/17/2012 |$158.00 |$632.00 |Worksquared |
| f. Rug |4 |Grant |510080258 |9/17/2012 |$312.00 |$1,248.00 |Worksquared |
|Total Bedroom 1 Cost: | | | | | |$9,072.00 | |
| ii. King size mattress set |4 |King Koil |100026467 |9/17/2012 |$765.00 |$3,060.00 |Worksquared |
| b. Night Stand |8 |Monterey |200043011 |9/17/2012 |$357.00 |$2,856.00 |Worksquared |
| c. Dressers |4 |Monterey |200043008 |9/17/2012 |$804.00 |$3,216.00 |Worksquared |
| d. Reading Chair |4 |Rochester |350022032 |9/17/2012 |$348.00 |$1,392.00 |Worksquared |
| e. Table Lamps |8 |Madison |500011676 |9/17/2012 |$163.00 |$1,304.00 |Worksquared |
| f. Rug |4 |Grant |510084059 |9/17/2012 |$312.00 |$1,248.00 |Worksquared |
|Total Bedroom 2 Cost: | | | | | |$16,340.00 | |
| ii. XL Twin size mattress set |8 |King Koil |100025972 |9/17/2012 |$550.00 |$4,400.00 |Worksquared |
| b. Nigh Stand |8 |Village Craft |200029600 |9/17/2012 |$276.00 |$2,208.00 |Worksquared |
| c. Dressers |8 |Village Craft |200029599 |9/17/2012 |$408.00 |$3,264.00 |Worksquared |
| d. Table Lamps |8 |Crackle |500011794 |9/17/2012 |$106.00 |$848.00 |Worksquared |
| e. Rug |4 |Grant |510080250 |9/17/2012 |$276.00 |$1,104.00 |Worksquared |
|Total Bedroom 3 Cost: | | | | | |$13,288.00 | |
| b. Desk Chair |4 |Rock Harbor |250032106 |9/17/2012 |$306.00 |$1,224.00 |Worksquared |
Total Study Area Cost: | | | | | |$3,672.00 | | | | | | | | | | | |Freight Cost for Shipment: | | | | | | | | |Installation Cost: | | | | | | | | |Proposed Total Cost: | | | | | |$67,704.00 | | |
____________________________ Date: ______________
Kimberly Graham
Buyer Manager
____________________________ Date: ______________
Pamela J. Platte
Buyer
____________________________ Date: ______________
Bobbie Jo Freund
CFMO
____________________________ Date: ______________
Jon Jorgensen
CFMO
____________________________ Date: ______________
Elizabeth Noffsinger
Buyer
-----------------------
State of Michigan
DEPARTMENT OF MILITARY & VETERANS AFFAIRS
Lansing
[pic]
RICK SNYDER
GOVERNOR
MG GREGORY J. VADNAIS
THE ADJUTANT GENERAL AND DIRECTOR
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