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State of MichiganCivil Service CommissionPosition Code1. ACCOUNTEB47NCapitol Commons Center, P.O. Box 30002Lansing, MI 48909POSITION DESCRIPTIONThis position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position.2. Employee's Name (Last, First, M.I.)8. Department/AgencyBUREAU OF STATE LOTTERY3. Employee Identification Number9. Bureau (Institution, Board, or Commission)Bureau of State Lottery4. Civil Service Position Code Description10. DivisionACCOUNTANT-EAdministration5. Working Title (What the agency calls the position)11. SectionAccountantFinancial Gaming Services 6. Name and Position Code Description of Direct Supervisor12. UnitFINANCIAL MANAGER7. Name and Position Code Description of Second Level Supervisor13. Work Location (City and Address)/Hours of WorkSTATE DIVISION ADMINISTRATOR101 E Hillsdale, Lansing, MI 48933 / M-F; 7:45 am - 4:45 pm14. General Summary of Function/Purpose of PositionThis position is responsible for analysis of Lottery retailer accounting and inventory management modules of the automated Lottery gaming system known as Enterprise Series as well as the daily and weekly reconciliation of the Lottery Gaming System, which is pertinent to the overall integrity of the Lottery.? This position is responsible for releasing the weekly EFT for 11,000 retailer payments which average $22 million, the instant and online ticket adjustment process, and for reviewing/approving credit reviews for licensing new retailers and their bond calculation.? Utilization of numerous complex computer systems is required to manage these duties.15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty.List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent.Duty 1General Summary:Percentage:35Analyze Lottery gaming system reports both daily and weekly to reconcile ES Gaming System and Internal Control System (ICS) for all lottery sales, prizes, and commissions’ financial data and propose appropriate resolutions. ?Ensure that the department’s accounting transactions are properly recorded and reflect an accurate financial statusIndividual tasks related to the duty:This duty includes balancing sales, retailer commissions, retailer validation adjustments, retailer net due, and player wagers for both online and instant activity from the ES Gaming system.? Prepares detailed documentation, utilizing ES and ICS reports and excel spreadsheets to account for sales, commissions, and amounts collected from 11,000 retailer invoices weekly.? Identify problems and properly report system problems timely to supervisor.? Research all non-EFT transactions in conjunction with the accounts receivable technician.? Initiate weekly settlement data and release to JP Morgan Chase and Department of Treasury for the disbursement and collections of the weekly retailer settlements.?This position will reconcile ACH?prize payments processed in the ES system on a daily basis including balancing and releasing the daily prize payment ACH file from IGT to JP Morgan Chase.Duty 2General Summary:Percentage:25Responsible to research and analyze ?instant and online retailer financial ticket adjustment requests, including instant ticket vending machine (ITVM) damages to be processed in the gaming system which adjust weekly invoice amounts owed by Lottery retailers.??Individual tasks related to the duty:Analyze returned instant and online game tickets retailer adjustment requests.? Research and contact gaming vendor and retailers concerning discrepancies and compliance with bureau policies, as needed.? Process financial adjustments to retailers for instant, online, stolen, and ITVM tickets.? This has an immediate impact on bureau revenue so it is critical the adjustments are processed timely and for the correct amount.?Duty 3General Summary:Percentage:20Review and analyze credit evaluations for new retailers to determine credit strength and status.Individual tasks related to the duty:Review and analyze retailer’s personal and business TransUnion and Experian credit histories to assist in making determination of potential retailer risk to the bureau.? Review public debt, bankruptcy, and negative credit items that would pose a financial risk to the bureau.Apply?bureau policies and procedures to new credit evaluations.? Analyze backup documentation to recommend licensure, licensure with bond, or denial of a license, or termination of a license, based on an evaluation.? Verify bond calculation amount if a bond is required to be received from a delinquent or new retailer.? Substantiate and provide support of recommendations to retailers and management in retailer appeal cases.Duty 4General Summary:Percentage:10Provide daily check writer claim processing support to Lottery regional claim centers and monitor paid prize claims for accuracy in the ES system.? Update 1099 and W-2G Elsym Tax server system records accordingly.?Individual tasks related to the duty:Provide daily check writer claim processing support to regional claim centers.? Apply bureau policies and procedures and analyze backup documentation to include the physical claim returned to the bureau to recommend correct claims processing technique.Per?written notification from players and retailers, process corrections for 1099 & W-2G tax reporting records on the Elysm Tax Server system. Assure?all prize claims are received from the regional offices as well as the bank claim centers.? Daily verification of prize claims received to compare between the ES system and the physical claim to verify data on the Ticket Receipt form is what got entered in the system and makes necessary corrections if needed.? This is critical and has potential impact on player W-2G tax reporting.Responsible for maintaining claim files including record storage.? Manage records retention of Lottery accounting records and files.Duty 5General Summary:Percentage:5Provide daily gaming support to Lottery accounting staff on cash receipting, accounts receivable, accounts payable, billings to other state agencies, Lottery retailers, and new electronic payment programs.Individual tasks related to the duty:Provide daily gaming support to Lottery accounting staff on cash receipting, accounts receivable, accounts payable, billings to other state agencies, Lottery retailers, and new electronic payment programsDuty 6General Summary:Percentage:5Provide gaming assistance for the iLottery program and other duties as assigned.Individual tasks related to the duty:Provide gaming assistance for the iLottery program and other duties as assigned.16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. Due to the independent nature of this position and the continually changing demands, must work independently and structure own time.17. Describe the types of decisions that require the supervisor's review. Review of daily and weekly gaming and EFT balancingRelease of weekly EFT for 11,000 retailersRelease of daily ACH Prize payment EFTInstant & Online ticket gaming adjustments must be approved by a supervisorInterpretation and application of applicant credit criteria.? Improper interpretation may result in an applicant’s license being denied, incorrect posting of bond, or applicant being licensed in errorIn resolving problems or answering policy transactions.? Decisions related to reports, conclusions and any necessary corrective action.? Supervisor will review any non-routine work done18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions.Extensive computer work and using telephone equipment; sitting for long periods of time; changing priorities and deadlines; high stress level activities can be particularly related to the retailer collection process.19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full-time, on-going basis.Additional Subordinates20. This position's responsibilities for the above-listed employees includes the following (check as many as apply):NComplete and sign service ratings.NAssign work.NProvide formal written counseling.NApprove work.NNApprove leave requests.Review work.NApprove time and attendance.NProvide guidance on work methods.NOrally reprimand.NTrain employees in the work.22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why?Yes.?23. What are the essential functions of this position?Research the Lottery gaming system sales, commissions, and other financial transactions for any problems, Releasing the weekly retailer EFT for amounts owed, releasing ACH prize payment daily EFT, processing retailer credit reviews for new and delinquent retailers, processing instant and online gaming adjustments, and other duties as assigned.??24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed.This position primarily serves as staff resource regarding Lottery ES gaming system financial transactions that provides support to staff within Lottery Financial Gaming Services.? There will be a new retailer affiliate incentive program that will add to the retailer adjustment process where we need additional assistance in providing retailer customer service and reviewing more 1099-reportable adjustments.? Also, ACH will be implemented as a prize payment option to our players so this position will be responsible for daily reconciling the prize payments made to this payment method in our ES gaming system and authorize and release the file from IGT to JP Morgan Chase.25. What is the function of the work area and how does this position fit into that function?This work area is responsible for all gaming functions within the Lottery bureau; financial gaming liaison with over 11,000 licensed retailers, adherence to IRS reporting and depositing regulations; other functions such as gaming collections and cash receipting.?? This position is responsible for reviewing and analyzing reports from the ES Gaming System and Internal Control System (ICS) for all lottery gaming transactions.? Also responsible for analyzing Gaming System processes for Instant and On-line tickets gaming adjustments.26. What are the minimum education and experience qualifications needed to perform the essential functions of this position.EDUCATION:Possession of a bachelor's degree with at least 24 semester (36 term) credits in accounting.EXPERIENCE:Accountant 9No specific type or amount is required.Accountant 10One year of professional experience performing or auditing the systematic classification and evaluation of accounting data and the preparation of related financial and managerial reports equivalent to an Accountant 9 or Auditor 9.Accountant P11Two years of professional experience performing or auditing the systematic classification and evaluation of accounting data and the preparation of related financial and managerial reports, including one year equivalent to an Accountant 10, Auditor 10, or Assistant Auditor General 10.Alternate Education and ExperienceAccountant 9 - 12Possession of a Certified Public Accountant certification (CPA) may be substituted for one year of Accountant P11 experience.ORPossession of a Certified Management Accountant certification (CMA) may be substituted for six months of Accountant P11 experience.KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of governmental accounting, spreadsheets, database and word processing applications is desirable.? Must be able to follow oral and written directions and have good interpersonal skills.? Must be able to organize, analyze and interpret information from multiple sources.?? Considerable knowledge of computer utilization.? Substantial organization skills to manage record storage and claims filing.? Considerable written and oral communication skills to successfully deal with Lottery employees and delinquent retailers, while maintaining a positive public image.?CERTIFICATES, LICENSES, REGISTRATIONS:None required. ?NOTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position.I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.SupervisorDateTO BE FILLED OUT BY APPOINTING AUTHORITYIndicate any exceptions or additions to the statements of employee or supervisors.None. I certify that the entries on these pages are accurate and complete.Appointing AuthorityDateI certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.EmployeeDate ................
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