TEXAS STATE LIBRARY AND ARCHIVES COMMISSION



(NAME OF LOCAL GOVERNMENT)INDIVIDUAL OFFICE/CUBE INVENTORYThis form is used to complete the records inventory.Please complete all information requested for each field and authorization signatures.Section 1: OWNER IDENTIFICATIONDivision Name: Program/Unit Name: Individual’s Name: Phone No.: Room/Cubicle No.: Section 2: PAPER RECORDS INFORMATION (for records listed on the retention schedule)Filing Cabinet, Overhead Bin, Desktop, Shelf, Bookcase, etc. Drawer Number, Shelf Number, or Specific LocationRecord NumberOfficial Records Series TitleRetentionSize or VolumeYearsSection 3: ELECTRONIC RECORDS INFORMATION (for records listed on the retention schedule)Server Drive, Flash Drive, External Hard Drive, Outlook, etc. File Path, Folder Location, Email, or Specific LocationRecord NumberOfficial Records Series TitleRetentionKB, MB, or GBYearsSection 4: RECORDS NOT ON RETENTION SCHEDULE (Contact your Records Coordinator) File Cabinet, Bookcase, Server Drive, External Hard Drive, etc.Drawer Number, Shelf Number, File Path, Email, etc.Frequency of UseDescription and ContentsSizeYears ................
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