CONSULT SET UP IN ORDER MENU:



PROCEDURE:

A) Provider (Generating a Consult)

1) Provider will generate a consult

B) Non Provider (Processing a Consult)

1) Consult will automatically route to the team assigned (Referral specialist)

2) Referral specialist will be notified through Notification process (Appendix 3)

3) Referral specialist will process the consult ( see CPRS user manual)

C) PROVIDER

1) Provider will receive scanned doc using “Scanned Consult” note title

2) Provider will use “Consult Result” Title to process the result

3) This will change the status of the consult to “c” complete.

See detail how to procedure in CPRS user manual

ADDING CONSULT SPECIALITY:

1) Add Consult Specialty e.g. Cardiology using “set up consult service” under “Consult Management Option” see Appendix 1.

2) On a specialty is created add it under “All Services”

CONSULT SITE SET UP in VISTA :

For example: Make Consult setup for a site “FLYDOC Referral” and make it available under order tab.

1) Make a consult site by using SS option. (Also see appendix 5)

Eg “FLYDOC Referral” Or “Consult . Form Site: FLYDOC Referral” It is very important to type Consult when entered SS , it will pull up Consults with site specified

2) Once FLYDOC Referral is made then add it to ALL service

3) Once added to ALL services, make a QO(quick order)

4) Then add to Order tab by using ORZ WRITE ORDER LIST

Select Consult Management Option: SS Set up Consult Services

Select Service/Specialty:FLYDOC REFERRAL

5) In CPRS add template in shared > Consult reason for request

Naming:

CONSULT is an Order Menu and contains link to FLYDOC referral

FLYDOC Referral is a Quick order

GMRCZ CONSULTS is a Order Menu attached to New consult under

consult tab.

STEP 1: Make FLYDOC Referral first

RPT Consult Tracking Reports ...

SS Set up Consult Services

SU Service User Management

CS Consult Service Tracking

RX Pharmacy TPN Consults

GU Group update of consult/procedure requests

UA Determine users' update authority

UN Determine if user is notification recipient

NR Determine notification recipients for a service

TD Test Default Reason for Request

LH List Consult Service Hierarchy

PR Setup procedures

CP Copy Prosthetics services

DS Duplicate Sub-Service

IFC IFC Management Menu ...

TP Print Test Page

You have PENDING ALERTS

Enter "VA to jump to VIEW ALERTS option

Select Consult Management Option: ss Set up Consult Services

SERVICE NAME: FLYDOC REFERRAL//

ABBREVIATED PRINT NAME (Optional):

INTERNAL NAME: : ( For File man Search )

Select SYNONYM:

SERVICE USAGE:

SERVICE PRINTER: (name of the printer where you want your consult to auto print)

NOTIFY SERVICE ON DC:

REPRINT 513 ON DC:

PREREQUISITE:

1>(eg EKG with in 30 days )

PROVISIONAL DX PROMPT: REQUIRE//( can be optional and then it will allow you to enter free text )

PROVISIONAL DX INPUT: LEXICON//( can be optional and then it will allow you to enter free text )

DEFAULT REASON FOR REQUEST:

1>( can add Template field like {FLD:chief complaints}

RESTRICT DEFAULT REASON EDIT:

Inter-facility information

IFC ROUTING SITE:

IFC REMOTE NAME:

Select IFC SENDING FACILITY:

SERVICE INDIVIDUAL TO NOTIFY:

Select SERVICE TEAM TO NOTIFY: FLYDOC REFERRAL// This is very important . This is a team. How to make referral team see Appendix 2.

Select NOTIFICATION BY PT LOCATION:

PROCESS PARENTS FOR NOTIFS:

Select UPDATE USERS W/O NOTIFICATIONS:

Select UPDATE TEAMS W/O NOTIFICATIONS:

Select UPDATE USER CLASS W/O NOTIFS:

Select ADMINISTRATIVE UPDATE USER:

Select ADMINISTRATIVE UPDATE TEAM: The reason for entering the MAs folks as administrative update users is that they are then able to receive or schedule the consults. They are not able to complete the consults.

PROCESS PARENTS FOR UPDATES:

SPECIAL UPDATES INDIVIDUAL:

RESULT MGMT USER CLASS:

UNRESTRICTED ACCESS: YES//// anybody could enter a result for any consult. So, we're going to type "NO", and Enter

Select SUB-SERVICE/SPECIALTY:

Add/Edit Another Service? NO//

STEP 2 : Add it to “ALL services”

RPT Consult Tracking Reports ...

SS Set up Consult Services

SU Service User Management

CS Consult Service Tracking

RX Pharmacy TPN Consults

GU Group update of consult/procedure requests

UA Determine users' update authority

UN Determine if user is notification recipient

NR Determine notification recipients for a service

TD Test Default Reason for Request

LH List Consult Service Hierarchy

PR Setup procedures

CP Copy Prosthetics services

DS Duplicate Sub-Service

IFC IFC Management Menu ...

TP Print Test Page

You have PENDING ALERTS

Enter "VA to jump to VIEW ALERTS option

Select Consult Management Option: SS Set up Consult Services

Select Service/Specialty:ALL

1 ALL SERVICES GROUPER ONLY

2 ALLERGIST

CHOOSE 1-2: 1 ALL SERVICES GROUPER ONLY

SERVICE NAME: ALL SERVICES//

ABBREVIATED PRINT NAME (Optional):

INTERNAL NAME

Select SYNONYM:

SERVICE USAGE: GROUPER ONLY//

SERVICE PRINTER:

NOTIFY SERVICE ON DC:

REPRINT 513 ON DC:

PREREQUISITE:

1>

PROVISIONAL DX PROMPT: REQUIRE//

PROVISIONAL DX INPUT: LEXICON//

DEFAULT REASON FOR REQUEST:

1>

RESTRICT DEFAULT REASON EDIT:

Inter-facility information

IFC ROUTING SITE: Enter name of the site

IFC REMOTE NAME:

SERVICE INDIVIDUAL TO NOTIFY:

Select SERVICE TEAM TO NOTIFY:

Select NOTIFICATION BY PT LOCATION:

PROCESS PARENTS FOR NOTIFS: NO//

Select UPDATE USERS W/O NOTIFICATIONS:

Select UPDATE TEAMS W/O NOTIFICATIONS:

Select UPDATE USER CLASS W/O NOTIFS:

Select ADMINISTRATIVE UPDATE USER:

Select ADMINISTRATIVE UPDATE TEAM:

PROCESS PARENTS FOR UPDATES:

SPECIAL UPDATES INDIVIDUAL:

RESULT MGMT USER CLASS:

UNRESTRICTED ACCESS: YES.

Select SUB-SERVICE/SPECIALTY: very very very important: Add specialties here one by one. But before you do that add individual specialties using SS options.

EXAMPLE: There is a specialty name ENT. So first got to consult management option and select SS and then add this specialty (See cardiology set up below Appendix 1). Once added then add here “select SUB-SERVICE/SPECIALITY” under All Services.

QUEST SERVICES)? No// y (Yes)

MNEMONIC:

Select SUB-SERVICE/SPECIALTY: flyfoo REFERRAL//

SUB-SERVICE/SPECIALTY: RHT REFERRAL//

MNEMONIC:

Select SUB-SERVICE/SPECIALTY:

Add/Edit Another Service? NO//

STEP 3 : Make a QO quick order

OI Manage orderable items ...

PM Enter/edit prompts

GO Enter/edit generic orders

QO Enter/edit quick orders

QU Edit personal quick orders by user

ST Enter/edit order sets

AC Enter/edit actions

MN Enter/edit order menus

AO Assign Primary Order Menu

CP Convert protocols

SR Search/replace components

LM List Primary Order Menus

DS Disable/Enable order dialogs

CS Review Quick Orders for Inactive ICD9 Codes

You have PENDING ALERTS

Enter "VA to jump to VIEW ALERTS option

Select Order Menu Management Option: QO Enter/edit quick orders

Select QUICK ORDER NAME: FLYDOC CONSULTS

NAME: FLYDOC CONSULTS//

TYPE OF QUICK ORDER: consult

DISPLAY TEXT: FLYDOC Consults//

VERIFY ORDER: YES//

DESCRIPTION:

1>

ENTRY ACTION:

Consult to Service/Specialty: FLYDOC REFERRAL//

Consult Type:

Reason for Request:

1>

Category: OUTPATIENT//

Urgency: ROUTINE//

Place of Consultation: Consultant's Choice//

Attention:

Provisional Diagnosis:

-------------------------------------------------------------------------------

Consult to Service/Specialty: TIDWELL REFERRAL

Category: OUTPATIENT

Urgency: ROUTINE

Place of Consultation: Consultant's Choice

-------------------------------------------------------------------------------

(P)lace, (E)dit, or (C)ancel this quick order? PLACE//

Auto-accept this order? NO//

STEP 4: ORZ write…

Then add to CONSULT menu .

To get there

Type

1) MN

2) Consults

STEP 5:

Attach template with respective consult by going to

1) Edit shared template

2) Go to Consult Reason for request

3) Add template and change name according to the site

APPENDIX 1:

CARDIOLOGY SERVICE SETUP EXAMPLE:

SERVICE NAME: CARDIOLOGY//

ABBREVIATED PRINT NAME (Optional):

INTERNAL NAME:

Select SYNONYM:

SERVICE USAGE:

SERVICE PRINTER:

NOTIFY SERVICE ON DC:

REPRINT 513 ON DC:

PREREQUISITE:

1>

PROVISIONAL DX PROMPT: REQUIRE//

PROVISIONAL DX INPUT: LEXICON//

DEFAULT REASON FOR REQUEST:

1>

RESTRICT DEFAULT REASON EDIT:

Inter-facility information

IFC ROUTING SITE:

IFC REMOTE NAME:

Select IFC SENDING FACILITY:

SERVICE INDIVIDUAL TO NOTIFY:

Select SERVICE TEAM TO NOTIFY:

Select NOTIFICATION BY PT LOCATION:

PROCESS PARENTS FOR NOTIFS: YES//

Select UPDATE USERS W/O NOTIFICATIONS:

Select UPDATE TEAMS W/O NOTIFICATIONS:

Select UPDATE USER CLASS W/O NOTIFS:

Select ADMINISTRATIVE UPDATE USER:

Select ADMINISTRATIVE UPDATE TEAM:

PROCESS PARENTS FOR UPDATES:

SPECIAL UPDATES INDIVIDUAL:

RESULT MGMT USER CLASS:

UNRESTRICTED ACCESS: YES//

Select SUB-SERVICE/SPECIALTY:

Add/Edit Another Service? NO//

APPENDIX 2:

EAM LIST MGMT MENU ORLP TEAM MENU Team List Mgmt Menu

Team List Mgmt Menu

CR Create/Add to Team List

EX Examine/Print Existing List(s)

PR Remove Providers from a List

PT Remove Patients from a List

DE Delete Existing List(s)

AL Remove Autolinks

RE Rename Existing List(s)

Select LIST to examine/print: FLYDOC REFERRAL//

Select one of the following:

A ALPHABETIC

R ROOM/BED

T TERMINAL DIGIT

Sort by: A// ALPHABETIC

DEVICE: HOME// TELNET

Team Patient Manual Removal/Autolinked List page 1

FLYDOC REFERRAL

=====================

Creator: BOKHARI,SYED

Type: MRAL

Subscribable: NO

Provider/users: TEST,LISA

TEST,JOE

Autolinks: Clinic.....ABC CLINIC

Provider...BOKHARI,SYED - as Primary or Attending

Provider... - as Primary or Attending

Provider... - as Primary or Attending

Provider... - as Primary or Attending

List completed.

ENTERING OR ADDING NEW PERSON TO REFERRAL LIST:

CR Create/Add to Team List

EX Examine/Print Existing List(s)

PR Remove Providers from a List

PT Remove Patients from a List

DE Delete Existing List(s)

AL Remove Autolinks

RE Rename Existing List(s)

CR Create/Add to Team list

Enter team list name: FLYDOC REFERRAL TEAM

Type: Manual removal Autolinked Team List

Enter team autolink:

Enter team provider/user: enter user name here

Enter team provider/user:

Enter device:

Enter subscription status:

After entering now examine to make sure the person are in list . Do following steps

CR Create/Add to Team List

EX Examine/Print Existing List(s)

PR Remove Providers from a List

PT Remove Patients from a List

DE Delete Existing List(s)

AL Remove Autolinks

RE Rename Existing List(s)

Select Team List Mgmt Menu Option: EX Examine/Print Existing List(s)

Select LIST to examine/print: FLYDOC REFERRAL//

Select one of the following:

A ALPHABETIC

R ROOM/BED

T TERMINAL DIGIT

Sort by: A// ALPHABETIC

DEVICE: HOME// TELNET

Team Patient Manual Removal/Autolinked List page 1

FLYDOC REFERRAL

=====================

Creator: BOKHARI,SYED

Type: MRAL

Subscribable: NO

Provider/users: TEST,LISA

TEST,JOE

Autolinks: Clinic.....ABC CLINIC

Provider...FLYDOC-MD - as Primary or Attending

Provider... - as Primary or Attending

Provider... - as Primary or Attending

Provider... - as Primary or Attending

APPENDIX 3:

NEW SERVICE CONSULT/REQUEST ON System value is Enabled

APPENDIX 4:

Select SUB-SERVICE/SPECIALTY: FLYFOO REFERRAL// ??

Choose from:

ALLERGIST

AUDIOLOGY

BREAST CLINIC

CARDIOLOGY

CARE COORDINATION HOME TELEHEALTH SCREENING

CHIROPRACTIC

CONSULT. FROM SITE: FLYDOC HEALTH CARE

CONSULT: FROM FLYDOC INC.

CONTACT LENS REQUEST

DENTIST

DERMATOLOGY

DIABETES CLINIC/EDUCATION

ENDOCRINOLOGY

EYEGLASS REQUEST

FAMILY MEDICINE

GASTROENTEROLOGY

GILA BEND REFERRAL

HEMATOLOGY/ONCOLOGY

HOME HEALTH

HOME OXYGEN REQUEST

IMAGING

INFECTION DISEASE

INFECTION DISEASE_HMO

INTERNAL MEDICINE

MEDICINE

MENTAL HEALTH

NEPHROLOGY

NEUROLOGY

NUTRITION THERAPY

NUTRTITION

OBSTETRICS (OBGYN)

ONCOLOGY

OPHTHALMOLOGY

OPTOMETRY

ORTHO

ORTHOPAEDICS

OSTEOPATHIC

OTOLARYNGOLOGY

PEDIATRIC AUDIOLOGY

PEDIATRIC CARDIOLOGY

PEDIATRIC DERMATOLOGY

PEDIATRIC ENDOCINOLOGY

PEDIATRIC GASTROENTROLOGY

PEDIATRIC HEMOTOLOGY/ONCOLOGY

PEDIATRIC INFECTIOUS DISEASE

PEDIATRIC NEPHROLOGY

PEDIATRIC NEUROLOGY

PEDIATRIC NUTRITION

PEDIATRIC OB/GYN

PEDIATRIC OPHTHALMOLOGY

PEDIATRIC OPTOMETRY

PEDIATRIC ORTHOPEDICS

PEDIATRIC PODIATRY

PEDIATRIC PSYCHOLOGY

PEDIATRIC PULMONOLOGY

PEDIATRIC RHEUMATOLOGY

PEDIATRIC UROLOGY

PHARMACY SERVICE

PHYSICAL MEDICINE

PHYSICAL THERAPY

PLASTIC SURGERY

PODIATRY

PROSTHETICS REQUEST

PSYCHIARTY

PSYCHOLOGY

PULMONARY

RADIOLOGY. FROM SITE: FLYFOO HEALTH CARE

RADIOLOGY: FLYDOC,INC

RHEUMATOLOGY

RHT RADIOLOGY REFERRAL

RHT REFERRAL

SOCIAL WORKER

SPEECH PATHOLOGY

SURGERY

UROLOGY

WOUND CLINIC

APPENDIX 5:

RPT Consult Tracking Reports ...

SS Set up Consult Services

SU Service User Management

CS Consult Service Tracking

RX Pharmacy TPN Consults

GU Group update of consult/procedure requests

UA Determine users' update authority

UN Determine if user is notification recipient

NR Determine notification recipients for a service

TD Test Default Reason for Request

LH List Consult Service Hierarchy

PR Setup procedures

CP Copy Prosthetics services

DS Duplicate Sub-Service

IFC IFC Management Menu ...

TP Print Test Page

You have PENDING ALERTS

Enter "VA to jump to VIEW ALERTS option

Select Consult Management Option: SS Set up Consult Services

Select Service/Specialty:CONSULT

1 CONSULT. FROM SITE: FLYDOC CARE

CHOOSE 1-2: 2 CONSULT: FROM FLYDOC INC.

SERVICE NAME: CONSULT: FROM FLYDOC INC.

Replace

ABBREVIATED PRINT NAME (Optional):

INTERNAL NAME:

Select SYNONYM:

SERVICE USAGE:

SERVICE PRINTER:

NOTIFY SERVICE ON DC:

REPRINT 513 ON DC:

PREREQUISITE:

1>

PROVISIONAL DX PROMPT: REQUIRE//

PROVISIONAL DX INPUT: LEXICON//

DEFAULT REASON FOR REQUEST:

1>

RESTRICT DEFAULT REASON EDIT:

Inter-facility information

IFC ROUTING SITE:

IFC REMOTE NAME:

Select IFC SENDING FACILITY:

SERVICE INDIVIDUAL TO NOTIFY:

Select SERVICE TEAM TO NOTIFY: FLYDOC REFERRAL TEAM//

Select NOTIFICATION BY PT LOCATION:

PROCESS PARENTS FOR NOTIFS:

Select UPDATE USERS W/O NOTIFICATIONS:

Select UPDATE TEAMS W/O NOTIFICATIONS:

Select UPDATE USER CLASS W/O NOTIFS:

Select ADMINISTRATIVE UPDATE USER:

Select ADMINISTRATIVE UPDATE TEAM:

PROCESS PARENTS FOR UPDATES:

SPECIAL UPDATES INDIVIDUAL:

RESULT MGMT USER CLASS:

UNRESTRICTED ACCESS: YES//

Select SUB-SERVICE/SPECIALTY:

Add/Edit Another Service? NO//

APPENDIX 6:

CHOOSE 1-2: 1 ALL SERVICES GROUPER ONLY

SERVICE NAME: ALL SERVICES//

ABBREVIATED PRINT NAME (Optional):

INTERNAL NAME:

Select SYNONYM:

SERVICE USAGE: GROUPER ONLY//

SERVICE PRINTER:

NOTIFY SERVICE ON DC:

REPRINT 513 ON DC:

PREREQUISITE:

1>

PROVISIONAL DX PROMPT: REQUIRE//

PROVISIONAL DX INPUT: LEXICON//

DEFAULT REASON FOR REQUEST:

1>

RESTRICT DEFAULT REASON EDIT:

Inter-facility information

IFC ROUTING SITE: FLYDOC, INC//

IFC REMOTE NAME:

SERVICE INDIVIDUAL TO NOTIFY:

Select SERVICE TEAM TO NOTIFY:

Select NOTIFICATION BY PT LOCATION:

PROCESS PARENTS FOR NOTIFS: NO//

Select UPDATE USERS W/O NOTIFICATIONS:

Select UPDATE TEAMS W/O NOTIFICATIONS:

Select UPDATE USER CLASS W/O NOTIFS:

Select ADMINISTRATIVE UPDATE USER:

Select ADMINISTRATIVE UPDATE TEAM:

PROCESS PARENTS FOR UPDATES:

SPECIAL UPDATES INDIVIDUAL:

RESULT MGMT USER CLASS:

UNRESTRICTED ACCESS: YES//

Select SUB-SERVICE/SPECIALTY: FLYFOO REFERRAL// ?? Add newly created specialty in Appendix 1. You need to add all specialties here one by one.

Choose from:

ALLERGIST

AUDIOLOGY

BREAST CLINIC

CARDIOLOGY

CARE COORDINATION HOME TELEHEALTH SCREENING

CHIROPRACTIC

CONSULT. FROM SITE: GLENDALE FAMILY HEALTH CARE

CONSULT: FROM FLYDOC INC.

CONTACT LENS REQUEST

DENTIST

DERMATOLOGY

DIABETES CLINIC/EDUCATION

ENDOCRINOLOGY

EYEGLASS REQUEST

FAMILY MEDICINE

GASTROENTEROLOGY

GILA BEND REFERRAL

HEMATOLOGY/ONCOLOGY

HOME HEALTH

HOME OXYGEN REQUEST

IMAGING

INFECTION DISEASE

INFECTION DISEASE_HMO

INTERNAL MEDICINE

MEDICINE

MENTAL HEALTH

NEPHROLOGY

NEUROLOGY

NUTRITION THERAPY

NUTRTITION

OBSTETRICS (OBGYN)

ONCOLOGY

OPHTHALMOLOGY

OPTOMETRY

ORTHO

ORTHOPAEDICS

OSTEOPATHIC

OTOLARYNGOLOGY

PEDIATRIC AUDIOLOGY

PEDIATRIC CARDIOLOGY

PEDIATRIC DERMATOLOGY

PEDIATRIC ENDOCINOLOGY

PEDIATRIC GASTROENTROLOGY

PEDIATRIC HEMOTOLOGY/ONCOLOGY

PEDIATRIC INFECTIOUS DISEASE

PEDIATRIC NEPHROLOGY

PEDIATRIC NEUROLOGY

PEDIATRIC NUTRITION

PEDIATRIC OB/GYN

PEDIATRIC OPHTHALMOLOGY

PEDIATRIC OPTOMETRY

PEDIATRIC ORTHOPEDICS

PEDIATRIC PODIATRY

PEDIATRIC PSYCHOLOGY

PEDIATRIC PULMONOLOGY

PEDIATRIC RHEUMATOLOGY

PEDIATRIC UROLOGY

PHARMACY SERVICE

PHYSICAL MEDICINE

PHYSICAL THERAPY

PLASTIC SURGERY

PODIATRY

PROSTHETICS REQUEST

PSYCHIARTY

PSYCHOLOGY

PULMONARY

RADIOLOGY. FROM SITE: XCV

RADIOLOGY: FROM FLYDOC INC.

RHEUMATOLOGY

RHT RADIOLOGY REFERRAL

RHT REFERRAL

SOCIAL WORKER

SPEECH PATHOLOGY

SURGERY

UROLOGY

WOUND CLINIC

Note: Universal Referral template should be created and attach it to the (see step 5)

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