Steps for Creating a Contract in Core-CT
Steps for Creating a Contract in Core-CT
1. Navigation: Purchasing>Procurement Contracts – Add New Value type in Contract ID (example 07OPM1111AA).
2. Select the appropriate Process Option. Click Add. This will open the contracts page.
3. Select the appropriate contract type.
4. Select or type the Vendor or Vendor ID.
5. Type the Begin and Expire dates of the contract. This is for the term of the contract.
6. Enter Vendor Reference Information (optional).
7. Enter Header Description (this description will populate on the PO Reference field on the purchase order).
8. Enter the max amount of the contract. This is the total amount of the contract for the term of the contract.
9. Unselect Corporate Contract.
10. Select Price can be changed on order.
11. If you selected the General Contract process option. The Voucher Contracts Options section will populate. Click the Retention link. Enter the retention and retention amounts. Click OK. This will populate the contracts page.
12. Click the PO Defaults link.
a. Type Business Unit.
b. Select or type Buyer.
c. Select Charge by: Amount or Quantity
13. Click the OPM Reporting link.
14. Enter OPM Approval number (if applicable) or type not required.
a. Select the Contract Entity.
b. Select Statutory Reference.
c. Click OK. This will populate the contracts page.
15. Line Details
a. Type Description.
b. Select or type UOM.
c. Select or type Category.
16. Click Line Details icon.
a. Select Physical Nature
b. Verify description.
17. Click Expand All link.
a. Select Price can be changed on order
b. Check Amount Only (if this an amount only contract)
c. Type Merchandise Amount.
18. Click the Refresh button. This will update the page.
19. Click OK. This will populate the contracts page.
20. Click the Distribution icon.
21. Select or type chartfield values. Click OK.
22. Click OK. This will populate the contracts page.
23. Click Save. The contract is ready for approval.
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