Calderdale College



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Job Description

Post Title: Training Officer- Childcare/Supporting Teaching & Learning in Schools 0.6

Salary Scale Points: 022 - 030 - £20,763-£26,304

This is a generic job description and covers all types of Training Officer appointments.

For details of what you are expected to do in your specific post, you should speak to your manager.

Job purpose:

• To manage a caseload of learners from recruitment to successful and timely completion of their programmes whilst building effective relationships with Employers supporting economic growth and enhancing the reputation of the College.

Duties and Responsibilities:

• To ensure successful recruitment, sign up and induction of Apprentices

• To ensure a high quality of delivery and assessment of the Apprenticeship in line with the expectations of the sector

• Ensure learner reviews are of high quality and timely.

• To manage the agreed caseload which depends on type of programme and qualification

• To guide and support learners to ensure timely achievements of all aspects of the Apprenticeship

• To comply with all quality assurance processes and engage in quality assurance measures

• Work closely with Curriculum Areas regarding to learners’ attendance and progress and ensuring that all parts of the Apprenticeships are achieved timely.

• Liaise closely with employers & work place supervisors.

• To promote Calderdale College Apprenticeships to local employers to sustain Apprenticeship opportunities.

• To carry out initial & diagnostic assessment of prospective Apprentices.

• To carry out initial vetting of employers for suitability and to carry out health and safety pre-vetting and monitoring of employers, including Risk Assessment and Accident Investigation and Reporting.

• To ensure maths, English or fully embedded in the programme

• To track, monitor and review learner progress and achievement against Individual Learning Plans.

• To maintain tracking documentation that robustly monitors learner progression towards all parts of the Apprenticeship with Learning Assistant.

• To complete relevant learner paper work and other administrative duties in an accurate and timely manner.

• To attend Admissions and Advice events, including evenings, as required.

• To contribute towards the effective functioning and development of the team.

• To contribute towards the effective delivery of contracts to maximising income and performance.

• To encourage and assist learners in a range of practical tasks.

• Any other duties commensurate with the grading of the post including programme leader, IV and other commitments

Important additional information:

• As a member of the College Team dealing with Apprenticeships, the post holder will work in an environment of constant change where an amount of personal decision making and judgement is required. The post holder must have the ability to work with a wide range of people of all ages from very different backgrounds, with very different needs and to respond accordingly to support those needs.

Reports to:

Head of WBL

Contacts (Internal and External):

• Schools

• College Curriculum Areas

• Local employers

• Calderdale & Kirklees Careers Service

Holidays:

The basic holiday entitlement is 25 days plus 8 statutory days of which up to 5 days can be directed by management. The holiday year is from September to August.

Health & Safety

The post holder is required to maintain and promote a positive attitude to health and safety and to comply with and ensure compliance with health and safety codes of practice for the safety and wellbeing of learners and staff.

Equality & Diversity

The College has a strong commitment to working towards the implementation of equality of opportunity in both service delivery and employment. The College’s mission and strategic objectives directly support this aim. All employees are required to actively support the development, dissemination and implementation of this aim and related policies and programmes.

Safeguarding of Children and Vulnerable Adults

The College is committed to safeguarding and promotes the welfare of all learners and expects its staff to share this commitment. Employment at the College is subject to an Enhanced DBS check and any post involving regulated activity will also be subject to a barred list check.

Advisory notes:

The information given within this job description is intended to provide a general understanding of and appreciation about the role within the Calderdale College setting. The job description is not designed to detail specific daily duties which the postholder may undertake. The job description is reviewed annually within the appraisal process and may be subject to change following discussion.

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Post Title: Training Officer Childcare/Supporting Teaching & Learning in Schools Applicant Number:

| |ESSENTIAL / DESIRABLE |EVIDENCE |Score at Shortlist |Score at Interview |

| | |Application, Presentation, Interview |0-4 |0-4 |

|Education & Training |ESSENTIAL: | | | |

| |Level 2 in Maths and English or equivalent |Application and Interview | | |

| |Experience of assessing in FE/Work based learning |Application and Interview | | |

| |Vocational Qualification at a minimum one level higher than that which you will be assessing |Application and Interview | | |

| |Award or Certificate in assessing | | | |

| |Relevant professional updating |Application and Interview | | |

| |Relevant IT Skills |Application and Interview | | |

| |DESIRABLE: |Application and Interview | | |

| |Level 5 Teaching Qualification | | | |

| |Member of the IFL |Application and Interview | | |

| |Internal Verifier award/certificate |Application and Interview | | |

| | |Application and Interview | | |

|Skills/Knowledge/Abili|ESSENTIAL: | | | |

|ties |Effective interpersonal skills including face to face, email and over the telephone |Application and Interview | | |

| |Ability to communicate effectively with a wide range of clients/staff at all levels in a variety of formats |Application and Interview | | |

| |Innovative approach to assessing | | | |

| |Influencing and negotiating skills |Application and Interview | | |

| |Ability to increase recruitment, retention and achievement whilst maintaining quality standards |Application and Interview | | |

| |Knowledge of current developments within the specific area |Application and Interview | | |

| |Must be a supportive and co-operative team player | | | |

| |Able to work positively with external organisations. |Application and Interview | | |

| |Ability to organise and prioritise own workloads to meet deadline |Application and Interview | | |

| |Ability to work independently and on initiative with minimum supervision |Application and Interview | | |

| |Able to cope and work under pressure. |Application and Interview | | |

| |Ability to establish and maintain efficient administration systems both computerised and paper based. |Application and Interview | | |

| |Ability to develop and establish Management Information Systems in a variety of formats |Application and Interview | | |

| |Excellent data entry keyboard skills |Application and Interview | | |

| |Positive and flexible attitude to work particularly new initiatives | | | |

| |Accurate with good attention to detail |Application and Interview | | |

| |DESIRABLE: | | | |

| |Knowledge of the WBL funding frameworks as appropriate to the post |Application and Interview | | |

| |Ability to understand and use data |Application and Interview | | |

| |Proven ability to apply Quality Assurance and Quality Control mechanisms |Application and Interview | | |

| | | | | |

| | |Application and Interview | | |

| | |Application and Interview | | |

| | |Application and Interview | | |

|Additional Factors |ESSENTIAL: | | | |

| |Committed to the principles of inclusiveness and equality and diversity |Application and Interview | | |

| |Commitment to safeguarding and promoting the welfare of young people and vulnerable adults. |Application and Interview | | |

| |Commitment to working in accordance with the College’s policies and procedures | | | |

| |Must be committed to and uphold the College’s corporate values |Application and Interview | | |

| |Commitment to participate in staff development |Application | | |

| |Full driving licence and availability of own vehicle during working hours. |Application | | |

| | |Application | | |

| | | | | |

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Person Specification

0 = No Evidence 1 = Limited Evidence 2 = Adequate Evidence

3 = Substantial Evidence 4 = Significant Evidence

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