JOB DESCRIPTION FOR JOB TITLE:
Program Manager, Business Operations Job Code: 303018FLSA Status: ExemptMgt. Approval: SystemDate: August 2020Department: SystemHR Approval: J. TheisenDate: August 2020JOB SUMMARYThe Program Manager, Business Operations is responsible for providing support in execution of strategic and operational initiatives. This position is responsible for providing advanced business development and program management, analytics, strategy support and coordination. This includes preparation of variance and productivity information, planning for program growth, organizational improvement, and assisting with performance excellence activities. This position works collaboratively and serves as advisor to the leadership team on matters related to operations. This position also works collaboratively with the various Directors and Managers who support Operations. Challenges encountered can be of a high complexity and require a broad knowledge of business development, healthcare and business administration, program management and planning. The incumbent is expected to identify and resolve problems with minimum direction. MAJOR RESPONSIBILITIESStrategic Planning and ImplementationAssists and advises developing and executing strategic business plans to achieve operational objectives Develops and updates site/department goals consistent with the organization/facility’s strategic business plan, mission and vision.Supports prioritization and allocation of resources to highest strategic initiatives.Continually focuses on identifying innovative solutions and work methods, and the integration and standardization of processes to ensure effective stewardship.Develops new processes or services which includes, when appropriate, business and financial justification.Management and operations planning Assists with operations and initiatives to achieve the annual operating plan, including management of staffing, productivity, non-labor expenses and performance metrics Recommends creation of committees, workgroups, and other long-standing or ad hoc structures to support achievement of UW Health goalsParticipates in the development of programs, policies and procedures that address how the care needs of patient populations are assessed, evaluated, and metSupports budget preparation and monitoring for Operational cost center(s) in partnership with the Finance Business Partner assigned to the department. Assists in assuring productivity and benchmarking metrics are accurate and appropriate for assigned departmentsPerforms productivity report preparation and benchmarking Manages operations of assigned departments to achieve targets for designated Key Performance IndicatorsPersonnel ManagementSupervises Operations project/analytics team Builds strong relationships with physicians, employees, and peers OtherServes as an advisor and consultant to organizational strategic plan initiatives Other duties as assignedALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS.JOB REQUIREMENTSEducationMinimumBachelor’s degree in business, health care administration, finance, or another relevant fieldPreferredMaster’s degree in health care administration, business or another relevant fieldWork ExperienceMinimum Five (5) years’ experience in Accounting, Healthcare Operations, Analytics, or other relevant field; relevant fellowship, or training may be substituted for experiencePreferredExperience in an academic health systemExperience in health care settingLicenses & CertificationsMinimum PreferredRequired Skills, Knowledge, and AbilitiesExceptional oral/written communication skills.Ability to independently research issues and make effective recommendations using critical thinking skills.Effective analytical ability to solve complex problems and issues.Excellent customer service skills and ability to work with a diverse group of people.Track record demonstrating ability to function independently and as a team member, and consistently deliver quality outcomes.Excellent organizational skills and attention to petent in MS Outlook, Word, Excel, and PowerPoint.Data management – meaningful manipulation and extraction of data to support operations.Strategic thinking, planning, and problem-solvingEffective interpersonal relations skills promoting teamwork and collaborative alliances.Excellent organizational and time management abilities.Ability to work effectively and independently manage tasks in a fast-paced environment.Ability to build collaborative alliances and teamsEffective persuasion and negotiation skillsAbility to effectively deal with conflict management and the skill to anticipate and bring issues to resolutionEffective verbal and written communication and group presentation skills to ensure a high level of customer satisfactionDemonstrated, effective project management and coordination skills.Ability to effectively distill and present complex information in written and verbal format to a variety of audiencesAGE SPECIFIC COMPETENCY (Clinical jobs only)Identify age-specific competencies for direct and indirect patient care providers who regularly assess, manage and treat patients.Instructions: Indicate the age groups of patients served either by direct or indirect patient care by checking the appropriate boxes below. Next, Infants (Birth – 11 months)Adolescent (13 – 19 years)Toddlers (1 – 3 years)Young Adult (20 – 40 years)Preschool (4 – 5 years)Middle Adult (41 – 65 years)School Age (6 – 12 years)Older Adult (Over 65 years)JOB FUNCTIONSReview the employee’s job description and identify each essential function that is performed differently based on the age group of the patient.PHYSICAL REQUIREMENTSIndicate the appropriate physical requirements of this job in the course of a shift. Note: reasonable accommodations may be made available for individuals with disabilities to perform the essential functions of this position.Physical Demand LevelOccasionalUp to 33% of the timeFrequent34%-66% of the timeConstant67%-100% of the timexSedentary: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools. Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met.Up to 10#NegligibleNegligibleLight: Ability to lift up to 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds.? Even though the weight lifted may only be a negligible amount, a job is in this category when it requires walking or standing to a significant degree.Up to 20#Up to 10# or requires significant walking or standing, or requires pushing/pulling of arm/leg controlsNegligible or constant push/pull of items of negligible weightMedium: Ability to lift up to 50 pounds maximum with frequent lifting/and or carrying objects weighing up to 25 pounds.20-50#10-25#Negligible-10#Heavy: Ability to lift up to 100 pounds maximum with frequent lifting and/or carrying objects weighing up to 50 pounds.50-100#25-50#10-20#Very Heavy: Ability to lift over 100 pounds with frequent lifting and/or carrying objects weighing over 50 pounds.Over 100#Over 50#Over 20#Other - list any other physical requirements or bona fide occupational qualifications not indicated above:Note:The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position. ................
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