POSITION DESCRIPTION



4940376105385Position DescriptionSenior Planning Officer Position IdentificationPosition Title:Senior Planning OfficerPosition Number:Corporate ServicesVariousClassification:Band 6Reports to:Team Leader – Planning ServicesDirectorate:Social and Economic DevelopmentBudget responsibility:NilDepartment:Development ServicesNo. of direct reports:NilJob Family:Planners (LUP)Delegation,Authorisations and Appointment:As required by the Planning & Environment Act 1987, other relevant legislation and adopted Council policies, particularly the Delegation Policy, and procedures.Date Approved:June 2019Yarra Ranges Corporate ValuesWe are a values based organisation and behave in a way that is consistent with our organisational values:Position PurposeThe Development Services Department provides integrated services for all statutory and strategic functions of Council relating to land use planning and building regulations. ?The Department is structured into three distinct business units; Planning Services; Planning Compliance & Building and Strategic Planning. ?Working within a multi-disciplinary team the Senior Planning Officer provides a pivotal role in enabling the whole team to strive for excellence and deliver quality outcomes for the community. This role focuses on the implementation and coordination of land use planning in the Yarra Ranges Shire, in accordance with the Yarra Ranges Planning Scheme and relevant legislation.All positions will be required to undertake roles and activities related to Business Continuity and Emergency Management in preparation for and during times of crisis.Key Responsibility AreasAnalyst Draws - conclusions and makes recommendations based on qualitative or quantitative data.Quickly absorb new information and apply it when analysing planning applications and other related planning information for effective decision makingGather information to better understand issues, problems and opportunities associated with planning enquiries and applications that maybe of a complex nature.Analyse information form a variety of sources to detect trends, associations, and cause effect relationshipsRecommend the most effective course of action after evaluating planning applications against the relevant decision criteriaCustomer Service Provider - provides service directly to internal or external customers.Quickly absorb new information and apply it when providing planning related services to customersClarify the nature of customer’s planning needs and then attempt to meet or exceed their expectationsHandle upset customers by hearing them out, empathising, apologising, and taking responsibility for resolving issuesClearly communicate instructions and information in relation to planning applications/permits to customersManage one’s time and resources to ensure that work is completed efficiently and on scheduleHigh-Involvement Team Member - works cooperatively with others to accomplish group municate clear information and instructions to other planning services team members and other key stakeholders, when required.Assist the planning services team achieve its goals by sharing information, involving team members in decisions, demonstrating commitment and being mentor for other plannersAnticipate problems or opportunities and take immediate action to address themSet high standard of performance, quality and accountability for oneself and othersCollaborate with other team members in developing/formulating Development Services Department processes, policies and procedures.Internal Consultant/Technical Expert – provides expert advice to others within the organisation based on knowledge gained from professional training or work experience.Quickly absorb expert knowledge and use it to advise others when handling planning enquiries and applicationsGain the trust of others by being honest, keeping commitments, sharing information, and treating them with respectProvide timely guidance and feedback to planners and other team members to help strengthen specific knowledge or skillsProvide community members with advice in an engaging way that helps others apply what they learnKeep up with developments in the planning field and use this knowledge to recommend optimal solutionsResilient Contributor - adapts to change; manages stress; and persists toward goals despite obstacles.Approach change positively and adjust quickly when faced with changes in work responsibilities, processes, or environmentManage one’s time and resources to ensure that work is completed efficiently and on schedule despite distractions or other obstaclesHandle stress appropriately and maintain effective performance when facing pressure or oppositionPersist in achieving goals when faced with obstacles by doubling efforts or trying multiple strategiesPosition Banding DescriptorsAccountability and extent of authorityThe freedom to act is bound by policies, legislation, standards, codes of practice and/or budgets limited to programs and project managedImpact of decisions can be wider reaching across the organisationTo provide policy advice and/or input into policy development, drafting, conducting benchmarking and/or researchInterpersonal SkillsWrite reports in their field of expertise and/or external correspondence and/or documentation including but not limited to user guides, instructions, flow chartsGain cooperation from the public and/or other employees in the administration of well defined activities and in the supervision of employeesJudgement and decision makingTasks are clearly defined, often complex or technical problems requiring some creativity and originalityTasks are clearly defined, however may require problem solving using the application of professional/technical knowledge and experienceGuidance and advice is usually availableProblem solving is developed from theory or precedent and applied to new situationsManagementPlan and organise work of supervised employees or contractors, within available resources and timetable, implementation of personnel policies may be requiredSpecialist Skills and KnowledgeInterpretation of legislation, policies, precedents within the field of expertiseUnderstanding of the organisation's long term goalsQualifications and ExperienceDegree / Diploma or Tertiary qualifications with some relevant work experienceSelection Criteria / Key Competencies6.1 Core Organisational CompetenciesContributing to Team SuccessActively participating as a member of a team to move the team toward the completion of goalsCustomer FocusEnsuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organisation’s needs.Continuous ImprovementOriginating action to improve existing conditions and processes; identifying improvement opportunities, generating ideas, and implementing solutions.6.2 Position Specific CompetenciesAdaptabilityMaintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or municationClearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.Decision MakingIdentifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.Managing Work (includes Time Management)Effectively managing one’s time and resources to ensure that work is completed efficiently.Stress ToleranceMaintaining stable performance under pressure or opposition (such as time pressure or job ambiguity); handling stress in a manner that is acceptable to others and to the organisation.Technical/Professional Knowledge and SkillsHaving achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise.Work StandardsSetting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.Conditions of EmploymentConditions of employment are in accordance with the Yarra Ranges Shire Council Enterprise Agreement 2016 and the Yarra Ranges Council Corporate Code of Conduct.Applicants will require the following:Police Check - renewal required every 5 years Current Victorian Driver’s licencePlease refer to our website yarraranges..au for more information on our Corporate Values, Diversity and Inclusion, Emergency Management and Occupational Health and Safety. ................
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