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EBD #12.512019-2020TO:ALA Executive BoardRE:Information Technology ReportACTION REQUESTED/INFORMATION/REPORT:Update of IT Progress and Budget since the Midwinter meeting.ACTION REQUESTED BY:Jim Gibson, Interim CIOSherri Vanyek, IT Director ApplicationsCONTACT PERSON:Jim Gibson, jgibson@ Sherri Vanyek, svanyek@DRAFT OF MOTION:N/ADATE: March 17, 2020BACKGROUND:Overview of IT progress and updates to the IT budget since the Midwinter meeting.ATTACHMENTS:EBD #12.51a 2021-2025 Technology Investment BudgetALA Information TechnologyStrategy & Project Summary of Operating and Capital Investments ALA April MeetingFY20-FY25Jim Gibson, ALA Interim CIO Sherri Vanyek, Director, IT2IT Project ProgressContingency planning for working remotely due to COVID-19 for ALA staff has been completed.ALA isproceeding with co-locating servers at the off-site data center for the April 27th move.The phone system was selected (Ring Central) and is being cast was selected for internet services and is in process of setup.The redesign of ALA Connect was completed and rolled in February.Enhancements to the store where rolled out in March and some final enhancements will be rolled out after the move in May 2020.2IT Progress / QuestionsIT has implemented new policies effective October 2019 with all vendors to review and approve any work on a weekly basis to contain costs.The remaining budget for 2020 is scrutinized on a weekly basis.Investment projects have been deferred in 2020.The overspend for IT happened in the capital budget in 2018 and 2019 due to development work on the store.The web services vendor changed requirements resulting in a recode of the store in 2018 and more time and materials work to catch up in 2019.The store brings in approximately $10 million in revenue per year.The store outage in December was an enterprise wide outage from our vendor PBD for 4 days.This resulted in $44,000 in sales where orders were not completed.Customers were asked to resubmit orders.No data exists on that outcome.9ALA Technology Investment FY20-FY25FY20 – FY25 – Total Investment Budget -$5,676,766 (savings $940,998 over original budget of $6,617,764)Requested Investment Budget:$1,360,500 FY19 operating + capital$4,316,266$3,539,000 operating FY20-25$777,266 capital FY20-25FY20-FY25 Roadmap and projects listed on next slides11FY21 Overview of Projects CostsSingle Sign-On Support - $16,000 (operating)Depreciation Expense - $29,645 (operating)The FY21 budget was reduced from $3,754,302 to $3,566,620 for a$187,682 savings (5%).This was a combination of a reduction of operating expenses and moving investment projects to future years.12FY20 Overview of Investment PositionsUX Manager - *$130,000 (Started October 2019)FY20 Open Position (non-investment)DBA - *$130,000 (Started April 2020)FY21 Overview of Investment PositionsChief Information Officer - *$185,000 (assume October 2020 start)* Salary amounts are for a full yearALA Technology Roadmap FY20-FY25 ess 2020 2021 202220238677181-567613AnywhereIPersonalizationteffgence300223160646759312365942538725997606467Workforce Agility..Bus·ness5955645405660IBl l mplernentallonI::::::1 :..-:-Bl Enhanced Cadlboan:ls--.I-_. _- _- _- __--=__I ALA Connect Break/FixI Bl RFPIC_I. I' .1 1 _,IIIflIIALA Connect enhllllw:emenl'SIIssoJln"C)leme nlation_ lSSOs.,portl I_III I-- ..-II --...- --IIIIIII00Thank you!Jim Gibson (jgibson@) ALA Interim CIOSherri Vanyek (svanyek@) Director, ALA IT ................
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