DUVAL COUNTY PUBLIC SCHOOLS

December 10, 2019, Regular Board Meeting

Title 27. STUDENT TRANSPORTATION SERVICES, GSA 4 - AWARD

Recommendation That the Duval County School Board approve the Student Transportation Services GSA 4, RFQ/ITB-006-20/LM contract award to Student Transportation of America, Inc., for the initial contract base period from August 1, 2020 to July 31, 2025.

That the Duval County School Board authorize the Chairman, or Vice-Chairman, and the Superintendent to execute the contract upon form approval by the Office of General Counsel.

That authority be delegated to the Superintendent to renew the contract for subsequent years provided terms and conditions are essentially the same and subject to availability of funds. There are five potential annual renewals.

Description The Student Transportation Services Contracts are each comprised of few high school boundary areas combined together to make up a specific contract service area. The contract will serve all schools located within the contract service area plus interconnected magnet and other non-neighborhood programs. The GSA 4 contract provides transportation services for schools located within the Raines, Ribault, and First Coast high school boundary areas. This December 2019 award approval is needed to allow the apparent low bid contractor (e.g., Student Transportation of America - STA) adequate time for the ordering, manufacture, and delivery of school buses prior to July 2020 in advance of an August 2020 school start. The incumbent contractor (First Student) was not the apparent low bidder.

Gap Analysis Student transportation service contracts are required to ensure safe, efficient, and effective transportation is available for our students as required by Florida Statute. This transportation service contract provides a source for those required transportation services.

Previous Outcomes Student Transportation of America (STA), Inc. is the incumbent contractor on the current GSA 1, 12, and 5 contracts. STA has performed satisfactorily on their current contracts.

Expected Outcomes We expect to obtain satisfactory service and support under this new contract with STA.

Strategic Plan Goal

Ensure Effective, Equitable & Efficient Use of Resources Aligned to Improve Student Outcomes.

Financial Impact The new GSA 4 contract will replace the existing GSA 2 and GSA 4 contracts in a new combined GSA 4 contract. The new GSA 4 cost per mile of $6.2999 will be the lowest cost per mile contract for DCPS among all the existing GSA contract costs for the 2020-21 school year. This new $6.2999 cost is $0.48 below the projected 2020-21 average cost of $6.7699 for all existing GSA contracts. If the current GSA 2 and GSA 4 were not expiring, then the estimated cost for the 2020-21 contract year would have been $13.2M assuming a 3% CPI and constant mileage. The estimated expenditure for the new combined GSA 4 2020-21 contract year is $15.7M. Cost increases are attributable to new requirements such as requiring 100% of all buses to be air conditioned, decreased number of bidders, higher labor costs due to tight labor markets, rising fuel costs, and additional equipment requirements for safety and efficiency such as larger capacity buses and more camera surveillance. Actual costs for GSA 4 could be lower in event of lower mileage through operational efficiencies.

Contact Paul Soares, Assistant Superintendent, Operations, 904-390-2008 Sonita Young, Chief of Staff, (904) 390-2590

Attachments 1. GSA 4 Agreement

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