Study Abroad Checklist - University of Massachusetts Boston



Study Abroad ChecklistGetting StartedResearch study abroad opportunities online study abroad programs online Meet with your academic advisor(s) and or faculty advisor to discuss what courses/requirements you can and cannot take or fulfill abroadCome to the Study Abroad Office (2nd Floor Campus Center, Room 2100) Make an appointment to speak with a Study Abroad Coordinator. Call 617-287-5586Narrow your search to your top two programsApplication ProcessTell your Study Abroad Coordinator to which program you would like to apply & clarify the application process for your particular programDetermine deadlines (application & payments due), requirements and eligibility for the program to which you want to applyApply online and submit -upload the required documents. If you choose provider’s program, you must also apply on their site Please remit to the Study Abroad Office: Application/Advising Fee for Study Abroad Programs$100 check or money order, payable to: The Office of Global Programs / Study AbroadWhile you ApplyDetermine the sources of income that you expect to use to cover your expenses while abroadComplete Financial Aid & Budget Worksheet Look into scholarships for study abroad, determine your eligibility, and apply early!If you do not have a valid passport, apply for one immediatelyObtain clearance & a signature from the Dean of Students on the Disciplinary Clearance Form (4th floor Campus Center)After you are Accepted: First StepsComplete the necessary paperwork for study abroad online. Provide the acceptance letter. Request for Prior Approval of Transfer Credit of Study Abroad Programs FormDisciplinary Clearance Form Conditions of Agreement – International Travel Liability Release FormConsortium Agreement (also in Financial Aid Services) Study Abroad Participant Contact Consent FormAfter you are Accepted: Academic Procedures Complete the Request for Prior Approval of Transfer Credit of Study Abroad Programs Form (“Prior Approval Form”) by indicating each course for which you would like to receive major, distribution, or elective credits. You will need to correspond with the person you received your acceptance letter / e-mail from to obtain course descriptions.Obtain a signature from the Transfer Credit Evaluator in the Undergraduate Admissions office, Upper Level Floor (Miguel Alvarez Miguel.Alvarez@umb.edu ) on the Prior Approval Formbring course descriptions for the courses you plan to take abroadObtain a signature from the Department Chair from your major on the Prior Approval FormObtain a signature from a Study Abroad Coordinator on the Prior Approval FormDistribute copies of the completed Prior Approval Form to the offices designated on the formAfter you are Accepted: Financial Aid ProceduresComplete the Consortium Agreement & submit it to the Financial Aid Services OfficeHave Section III of the Consortium Agreement form completed by your programMeet with an advisor in the Financial Aid Services Office 4th floor (Lydia O'Garro Lydia.Ogarro@umb.edu) Complete the Financial Aid & Budget Worksheet at this meetingSubmit copies to Financial Aid Services Office1) Acceptance Letter & your completed 2) Prior Approval Form to Financial Aid Services 3) Consortium Agreement FormEnroll in Direct Deposit: Log into WISER Student Self Service>> Campus Finances>>EnrollBefore you DepartClear any “holds” on your WISER account so you can be registered for study abroadAttend a mandatory Pre-Departure Orientation sessionSCHEDULE AND ATTEND A MANDATORY DEPARTURE INTERVIEW with Study Abroad AdvisorPlease submit the following forms to the Study Abroad Office, during this interview.A copy of your Acceptance letter A copy of the Prior Approval Form The Conditions of Agreement – International Travel Liability Release Form A copy of your flight itinerary, arrival information and instructions, and contact information instructions.Application/Advising Fee for Study Abroad Programs (if you haven’t already)$100 check or money order, payable to the Office of Global Programs / Study Abroad ................
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