Standard Work Template 2 - University of Virginia School ...



Standard Work for Providing Fellow Information to HRLast updated: 04/04/17Owner: Pam SprousePerformed By: Grants Administrator (or Designee)Version: 1.0Revised by: Pam Schaefer / Mike DanziTrigger: Receiving Fellow Name to receive StipendStandard Work OutlineSEQPictureMajor StepDetailsImportanceTime (unit)1Open SysAid.Health System and Academic Computers should have an icon on the desktop. Otherwise use:SysAid Help Desk SoftwareHR Fellowship requests are generated through SysAid Requests.2Select Submit a Request.HR Fellowship requests are generated through SysAid Requests.3Fill in SysAid Request Details form.Fully filled in version to the right as it looks on-screen. Subsequent steps outline how to fill out and pictures are modified to display appropriate information (not necessarily as it will display on-screen).To provide HR the necessary requests and respective information needed to fulfill requests.4Fill in Category section of SysAid Request Details form.Select “OneHR” from the first dropdown.Select “PostDoc Fellows” from the second dropdown.Select “Hiring” from the third dropdown.Note that once you select the third dropdown, the Request Detail form will modify itself for this specific Request.Appropriately identify the Fellowship request to HR (will ensure proper routing and processing).5Fill in Users Department section of SysAid Request Details form.Select appropriate department of which the fellow will reside.Not the department that is funding, if the residing/funding departments are not the same.Notify HR to appropriate residing fellowship department; avoid confusion toward where fellow will function.6Fill in Description section of SysAid Request Details form.Enter description for fellowship request to indicate to HR which items are needed and provide necessary input information.Request Items: Offer Letter, Background Screen, and DS-2019 (if needed).Information required by HR:Fellow NamePTAO for Background CheckAddress (if not on CV)Phone number (if not on CV)Is Fellow Research or Clinical:Dates of AppointmentDuties (or attach separate Word file)SupervisorStipend NameBase Stipend Annual AmountSupplemental Amount (if any)Fellow's CV (attach)To provide HR the specific details for necessary requests and respective information needed to fulfill requests.Follow specific order for Information Required by HR, as this matches the entry into Workflow exactly and will allow easy entry.Note:If the Postdoctoral Fellow Stipend Checklist is filled out in its entirety, it will contain all of the information required by HR and you can forego re-typing it into the SysAid text field.7Attach Postdoctoral Fellow Stipend Checklist, CV, and Offer Letter Duties documents to SysAid Request.Attach the Postdoctoral Fellow Stipend Checklist, Fellow’s CV, and Offer Letter Duties.To provide HR the necessary information to complete requests.8Submit SysAid Request.To ensure the request is submitted to be processed / addressed. ................
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