Office of Human Resources at Rutgers SEBS and NJAES



POSTING QUESTIONSA minimum of 3 questions must be added to all Class 1 faculty and staff postings.These questions naturally will be driven by the information provided on the CARF or position announcement. In order to attract RU-EXTERNAL candidates, questions should be generic in nature and should not refer to specific Rutgers systems.Here are a few sample administrative/accounting questions to consider:Do you have the required educational requirements for this position Do you have a minimum of 3 years’ experience performing the duties of this jobAre you proficient in Excel and Microsoft Have you mastered an applicant tracking system as an Initiator, if so, please name the systemHave you mastered a human resource management system for new hires and reappointment actions, if so, please name this systemHave you mastered a financial management system as a Preparer, if so, please name this systemDo you have supervisory experience of hourly employees and student workersDo you have experience onboarding new hires using an employment eligibility verification systemAre you proficient in visa application systems, if so, please name this systemDo you have experience entering employee charging instructions Do you have experience preparing expenses reports and vendor payments, if so, please name this systemDo you have experience with managing and reconciling project balances Do you have experience preparing sabbatical and fellowship leave applicationsDo you have experience preparing short forms for NTT facultyDo you have experience coordinating reappointment and promotion material for tenure-track and tenured facultyDo you have experience with Performance Management SystemsIn your current role, do you process timesheets for hourly employees, part-time or student workersIn your current role, do you have process absence reporting for department/unit staffStaff and temporary postings will now include supplemental questions based on the education and/or experience requirements.??Following are posting requirements examples and some questions that may assist with candidate screening.Minimum Education and Experience ? Bachelor’s degree or equivalent combination of education and/or experience.Certifications/Licenses Required Knowledge, Skills, and Abilities ? Knowledge and understanding of office administration, organization, coordination, and excellent communication skills.? Proficiency in MS Office suite, Adobe Acrobat DC and other related computer programs.? Willingness for continuous development of skills and abilities.Preferred Qualifications ? Good working knowledge and compliance with operational policies and procedures of Rutgers and familiarity with University departments and their role in the University community is preferred.? Proficiency in Rutgers online systems preferred including PeopleSoft, ROCS, DICES, Sunapsis, and Sakai.Equipment Utilized ? Word, Excel, PeopleSoft and Adobe Acrobat DC.Physical Demands and Work Environment ? Sitting or standing at a desk for long periods of time.?Typical office work and filing.Required Supplemental Questions:?Do you possess a bachelor's degree or an equivalent combination of education and/or experience? ?Yes?No (DISQUALIFYING)Optional Example Supplemental Questions:?Do you have working knowledge of Microsoft Office Suite and Adobe Acrobat DC??Yes?No (DISQUALIFYING)?Do you have experience working with Applicant Tracking Systems? ?No?Yes ?Do you have experience working with Human Resource Information Systems??No?Yes?Do you have experience working with visa application systems??No?Yes?More Specific Questions1. Are you proficient in Excel and Microsoft??Do you possess working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)??2. Have you mastered an applicant tracking system as an Initiator, if so, please name the system??Do you have experience working with Applicant Tracking Systems??3. Have you mastered a human resource management system for new hires and reappointment actions, if so, please name this system?Do you have experience working with Human Resource Information Systems??4. Have you mastered a financial management system as a Preparer, if so, please name this system?Do you have experience working with Financial Management Systems??5. Do you have supervisory experience of hourly employees and student workers??Do you have supervisory/oversight experience of employees??6. Do you have experience onboarding new hires using an employment eligibility verification system?Do you have experience using an electronic I-9 employment eligibility verification system??7. Are you proficient in visa application systems, if so, please name this system??Do you have experience working with visa application systems??8.? Do you have experience preparing expenses reports and vendor payments, if so, please name this system??Do you have experience in accounts payable including preparing expense reports and vendor payments??9. Do you have experience with managing and reconciling project balances?Do you have experience working with the management and reconciliation of budgets? ?10. Do you have experience with Performance Management Systems??11. In your current role, do you process timesheets for hourly employees, part-time or student workers?Do you have experience processing payroll for employees including timekeeping and entry??18. In your current role, do you have process absence reporting for department/unit staff?Do you have experience working with absence tracking or comparable systems????? ................
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