CMAA Emergency Management/Influenza Pandemic Plan



[Club] Emergency Management/Influenza Pandemic Plan

Influenza is a contagious illness that includes symptoms such as coughing, nasal congestion and discharge, fever, sore throat, headache, body aches, and general fatigue. More than one kind of flu virus will be spreading this season, including the 2019 Coronavirus (COVID-19). Symptoms may include:

• Fever - usually described as 100°F [37.8°C] or greater;

• Cough; or

• Shortness of breath.

[CLUB] realizes that employees with influenza often need to continue with normal life activities, including working, however if you are sick with the symptoms above, we are asking staff members to stay home until at least 24 hours after you no longer have a fever (100 degrees or greater). This should be determined without the use of fever-reducing medicines. You must notify your supervisor if you have flu-related symptoms.

Upon returning to work, the staff member must be able to perform normal job duties and meet regular performance standards. In the judgment of your supervisor, your continued presence must pose no risk to the health of yourself or other staff. Employees who appear to have a flu-like illness upon arrival or become sick during the workday will be promptly sent home.

If a staff member disputes the determination that such a risk exists, the staff member must submit a statement from his or her attending health care provider that the continued employment poses no significant risk to the staff member or other staff members.

Actions to take to stay healthy:

➢ Follow cough and sneeze etiquette. Cover your cough and sneeze with a tissue and then throw it away. Or use your elbow or shoulder when coughing or sneezing.

➢ Employees should wash their hands after any potential contamination, such as handling

food; using the washroom; touching their hair or clothing; sneezing or coughing; eating,

drinking or smoking; or handling any type of waste materials. Effective hand-washing takes 20 seconds, or about the time it takes to sing two choruses of “Happy Birthday.”

➢ Use hand sanitizer of at least 60 percent alcohol. Hand sanitizer is available at [state location].

➢ Avoid touching your eyes, nose, or mouth.

➢ Practice social distancing to prevent contact with people who might be infected and not know it yet. Don’t shake hands. Stay away from crowded areas. Use email and phones for conversations as much as possible.

➢ Clean surfaces that are frequently touched with cleaning agents that are usually used in these areas.

➢ Check for signs of flu-like illness before traveling and do not travel if you are infected. If you are traveling when you become sick, seek medical care and stay in your hotel room if possible.

➢ Get the flu vaccine when it becomes available if you are at higher risk for flu complications (pregnant women and people with certain chronic medical conditions such as heart disease, diabetes and asthma). For more information about priority groups, visit .

➢ Practice good health habits: get plenty of sleep, be physically active, manage your stress, drink plenty of fluids, and eat nutritious food. Practicing healthy habits will help you stay healthy during the flu season and all year long.

➢ For more information, visit or call the CDC Flu Information Line at (800) CDC-INFO.

Staff members are reminded that [CLUB] sponsors annual influenza vaccinations during the fall. [CLUB] provides paid sick leave to cover absences due to such illnesses (refer to [CLUB] Employee Handbook under Sick Leave Benefits).

In the event of an increased influenza pandemic or more severe outbreak, [CLUB] may implement the following steps:

• Social distancing which includes avoiding face-to-face contact as much as possible. Staff members are encouraged to use the telephone, video conferencing, and the Internet to conduct business as much as possible, even when participants are in the same building.

o If a face-to-face meeting is unavoidable, minimize the meeting time, utilize one of the conference rooms and sit at least one yard from each other if possible. Avoid person-to-person contact such as shaking hands.

o Avoid any unnecessary travel and cancel or postpone nonessential meetings, gatherings, workshops and training sessions.

o Do not congregate in common areas such as kitchenettes or staff lounge area.

o Bring lunch and eat at your desk or away from others (avoid crowded restaurants).

• Telecommuting

o Supervisors will determine which, if any, employees may work from home and encourage all employees who are able to telecommute to do so.

• Screening of employees who report to work at the beginning of the workday. Staff members with flu-like symptoms will be asked to go home.

• Cross-train staff members to perform essential functions so that Association operations can continue as much as feasible.

• If schools are dismissed or childcare programs are closed, staff members will be allowed to stay home. If you are unable to continue work by telecommuting, you may use your sick time. Identifying childcare alternatives in advance is encouraged.

[CLUB] will continually monitor the situation and work with state and local officials. Weekly updates may be found at:

o Centers for Disease Control - flu/weekly

o World Health Organization -

o County Health Department – [Add Link Here]

o State Health Department - [Add Link Here]

All staff members are urged to contact their supervisor regarding any questions, to report an illness or to report the possible contagious nature of another staff member.

Pandemic Management/Communication Plan

|EVENT TRIGGER |DEPARTMENT/PERSON |ACTION |

| | | |

|Monitor CDC Website and local health department | |Inform Executive Staff of impactful changes. |

|2x each week for updates | | |

|Staff member education | |Provide and communicate plan to staff members. |

| | |Provide hand sanitizers of at least 60% alcohol; |

| | |provide kitchen/workspace disinfectants. |

| | |Ensure telecommuting capability for all staff; |

| | |test VPN system capability; review back-up plans |

| | |with IT vendors. |

| | |Review telephone forward and other useful |

| | |off-site features with the staff. |

|[CLUB] staff member has been diagnosed or | |Report to supervisor and SVP immediately. Staff |

|exhibits signs of influenza or has a temperature | |member is required to stay home for at least 24 |

|greater than 100F degrees. | |hours after fever free and may use sick pay. |

|A family member living in the same household | |Report to supervisor and SVP. Staff member may be|

|exhibits influenza symptoms. | |asked to telecommute from home until family |

| | |member is symptom-free. Social distancing should |

| | |be practiced if at work. |

|More than one staff member exhibits influenza | |Implement steps for increased pandemic conditions|

|symptoms. | |(social distancing, telecommuting, etc.) and |

| | |communicate to all staff. |

|More than 20% of staff members building-wide | |All staff members telecommute from home. Staff |

|exhibit influenza symptoms | |will be notified via phone tree and email. For |

| | |each additional day of closure, staff will be |

| | |communicated with via email; all travel is |

| | |suspended. |

| |Supervisors |Managers will have daily communication with |

| | |telecommuting staff via email and telephone as |

| | |necessary. |

| |Accounting |Depending on severity, designated staff members |

| | |who are not ill may be sent to the office to |

| | |perform essential functions (deposit checks, |

| | |payroll, etc.). |

| | |Continue Web site review and send staff daily |

| | |updates. |

|[CLUB] must close for business due to widespread | |Communicate with all staff via email; communicate|

|pandemic/ community mandated quarantine. | |to members/constituents via email and the |

| | |website, etc. |

| | | |

| | | |

Emergency Management Staff: Role:

GM/COO Oversee overall business operations, manage staff communications

CFO Oversee Accounting

HR Director or Facilities Manager Manage facility-related issues

Director, IT Manage IT functions

Member Communications Manager Manage member communications

Chain of Command:

Primary contact(s): Cell phone: E-mail:

GM/COO (XXX) XXX-XXXX GM@

Association Spokesperson:

GM/COO (XXX) XXX-XXXX GM@

Club President (XXX) XXX-XXXX President@

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