Fiscal Law Deskbook, 2014, Chapter 5 - Library of Congress

Chapter 5:

O bligating Appropriated

Funds

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CHAPTER 5

OBLIGATING APPROPRIATED FUNDS

I. INTRODUCTION............................................................................................................. 1

II. REFERENCES.................................................................................................................. 1

III. ACCOUNTING FOR COMMITMENTS ...................................................................... 2

A. Definitions........................................................................................................................... 2

B. Rules Governing Commitments.......................................................................................... 3

C. Determining the Amounts of Commitments....................................................................... 4

D. Advanced Acquisition Planning ......................................................................................... 6

IV. OBLIGATION OF FUNDS. ............................................................................................ 7

A. Definitions........................................................................................................................... 7

B. General Rules...................................................................................................................... 8

V. AMOUNTS TO OBLIGATE. .......................................................................................... 9

A. General................................................................................................................................ 9

B. Contract Types .................................................................................................................. 10

VI. ADJUSTING OBLIGATIONS ...................................................................................... 23

A. Adjusting Obligation Records........................................................................................... 23

B. Contract Changes.. ............................................................................................................ 23

C. Limitations on Use of Expired or Current Funds to Adjust Obligations ......................... 24

VII. RULES OF OBLIGATION FOR TERMINATED CONTRACTS. ........................ 266

A. Termination for Convenience ......................................................................................... 266

B. Termination for Default ................................................................................................. 277

VIII. MISCELLANEOUS RULES OF OBLIGATION. ...................................................... 27

A. Bid Protests or Other Challenge ....................................................................................... 27

B. Ratification of Unauthorized Commitments..................................................................... 28

C. Liquidated Damages ......................................................................................................... 28

D. Litigation......................................................................................................................... 299

IX. CONCLUSION ............................................................................................................... 29

APPENDIX A .............................................................................................................................. 31

APPENDIX B .............................................................................................................................. 32

APPENDIX C .............................................................................................................................. 33

APPENDIX D .............................................................................................................................. 34

APPENDIX E .............................................................................................................................. 35

CHAPTER 5

OBLIGATING APPROPRIATED FUNDS I. INTRODUCTION. Following this block of instruction, students will

understand:

A. The importance of accounting for commitments and obligations;

B. Amounts to commit and obligate for various types of contract actions.

C. Obligation rules for bid protests, contract changes, contract terminations, litigation, and miscellaneous other circumstances.

II. REFERENCES.

A. 31 U.S.C. ? 1501, Documentary evidence requirement for Government obligations.

B. Office of Management and Budget Circular A-11, Section 20.5, (2013) [hereinafter OMB Cir. A-11].

C. Government Accountability Office, Principles of Federal Appropriations Law, Vol. II, ch. 7, Obligation of Appropriations (3d ed. 2006).

D. Department of Defense, DOD Financial Management Regulation, Vol. 3, Budget Execution ? Availability and Use of Budgetary Resources, ch.8, Standards for Recording and Reviewing Commitments and Obligations [hereinafter DOD FMR].

E. Defense Finance and Accounting Service--Indianapolis Regulation 37-1, Finance and Accounting Policy Implementation, ch. 7 (Commitments) (Oct. 2001) & ch. 8 (Obligation Management) (Jan. 2010) [hereinafter DFAS-IN 37-1].

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