THE METHODIST HOSPITAL SYSTEM

PROCEDURE HR64

Subject: HR64 COLLEGE SCHOLARSHIPS FOR EMPLOYEEES' CHILDREN PROCEDURE Applies to: ALL HOUSTON METHODIST BUSINESS UNITS

Effective Date: JANUARY 2007 Date Revised/Reviewed: February 2016 Target Review Date: 2/29/2019

Originating Area: HR BENEFITS

I.

GENERAL STATEMENT

Houston Methodist provides College Scholarships for qualified employee's children who enroll in approved programs leading to a degree in a health care profession.

II. PROCEDURE

A. Eligibility

For a Houston Methodist employee's child to be eligible the employee (parent/guardian) must be actively employed with weekly standard hours of 20 or more and not be classified as temporary or PRN. The employee must also be in good standing, and have worked for Houston Methodist for a minimum of 2 years of continuous employment in a benefit eligible employee status.

The child must be the legal dependent of the Houston Methodist employee and have graduated from high school with a minimum of a 3.0 on a 4.0 scale or have a current college GPA of 3.0 on a 4.0 scale (if less than 12 college credit hours must also provide high school transcript) and be accepted into an accredited undergraduate college or university program leading to a degree in a health care profession identified by Houston Methodist as a shortage area. (See Appendix A ? Approved Positions).

B. Application (for first time applicant) or Affidavit (for repeaters)

Only one college scholarship can be awarded per employee's child per year.

All scholarship applicants are required to complete a college scholarship application or affidavit for each award.

Scholarships will be awarded annually on or before June 15.

Applications will be accepted by The Educational Benefits Committee ("Committee") from March 1 to April 30 of each year by the Committee prior to the May award.

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Employees must complete the application form for first time applicants and submit it along with the students essay, resume, high school transcript as of the previous fall semester or college transcript as of the previous fall semester, and college acceptance documentation or an affidavit for a repeater with an updated transcript as of the previous fall semester prior to the application deadline announced by the Committee to their Human Resources Department or send to HR Benefits.

HR Benefits will verify eligibility, enrollment status, academic standing and employee standing. HR Benefits will submit all eligible applications to the Committee for approval. In addition to reviewing applications from current scholarship recipients, a maximum of 25 new scholarships will be approved each year.

Scholarship awards will be made at the sole discretion of the Committee. The Committee reserves the right to request additional documentation Decisions by the Committee are final.

C. Approval Process

All awards are based upon the employee's benefit eligibility as follows: $1,000 for Benefit Eligible employees with Standard Hours of 32 or greater Standard Hours $500 for Benefits Eligible employees with Standard Hours between 20? 31.

Recipients will be selected on the following criteria:

1. Proof of eligibility 2. Other information submitted as part of the application process. 3. Any other criteria selected at the discretion of the Committee.

Once approved, the employee may reapply for the scholarship for up to three years (Maximum of four scholarships). .

D. Tax Treatment

The scholarship will be taxable income to the employee in the year in which the scholarship is given.

III. SIGNATURE OF APPROVING EXECUTIVE

Signed Original on File Carol Hackett Senior Vice President, Human Resources

Date Signed

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Revision Date

3

February 29,

2016

Changed by Laura Studensky

Revision Summary

Updated SVP, added transcript language and affidavit language for repeat applications, changed award date to June 15, defined previous fall semester for needed transcript, removed interview for employee or child.

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HOUSTON METHODIST COLLEGE SCHOLARSHIPS FOR EMPLOYEE'S CHILDREN

APPENDIX ? A APPROVED POSITIONS The following list is the approved positions for which the employees can request scholarships. The "Committee" reserves the right to change this list at any time and may approve positions not listed if the "Committee" determines the position to be beneficial to the organization.

Laboratory Technologists Occupational Therapists Optometry Pharmacist Physical Therapists Pre-Med Radiation Therapists Registered Nurses Respiratory Therapists Speech Therapy Ultrasound Techs

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