District 28 Toastmasters



TOASTMASTERS INTERNATIONAL

DISTRICT 28 COUNCIL MINUTES

SEMI- ANNUAL BUSINESS MEETING

Saturday November 5, 2011

“Time To Shine!”

CALL TO ORDER:

Sgt. at Arms Harold Vroman, called the Fall Conference Business Meeting to order at 2:00pm. Area Governor (D/19) Joe Kastely read the District Mission. District Governor Heather Lane welcomed everyone to the business meeting, introduced the Sgt at Arms Harold Vroman (#788368), and the Parliamentarian, Area Governor (F/28) Arthur Divers.

CREDENTIALS COMMITTEE REPORT:

The credentials committee chair, Tony Slawinski, DTM, PDG thanked everyone for registering, and requested the unused ballots for recycling. D28 has 95 club votes. Fifty-one clubs represented for this meeting, and 29 DEC members present. Kevin Olmstead DTM,PDG did the calculations and by the established voting guidelines, quorum satisfied.

ADOPTION OF THE AGENDA:

Dan Walker #694771 moved to adopt the agenda, Dorothy Weingates #6801 second. Motion passed.

SECRETARY’S REPORT:

Arlene Rahm-Scherf #1402 stated lines 42&47 of the Spring Conference Minutes should read corrections not amendments.

APPROVAL OF MINUTES:

Harold Vroman #726 moved to accept the secretary’s report with corrections, Russell Navarre #726 second. Motion passed.

CONFIRMATION OF APPOINTED DISTRICT OFFICERS:

District Governor Heather Lane confirmed the appointed D28 District Officers. They are: Public Relations Officer Jeffery Kirsch who replaced Kevin Kapustiak, Sgt. at Arms Harold Vroman, Treasurer Michael Sabatowski, Secretary Michele Pierrie, Club Coach Chair Corey Wood, Cornerstone Editor Sheryl Kubiak Parliamentarians Michael Sabatowski and Arthur Divers, and the following Area Governors: Susie O’Keefe, Adam Jackson, Leah Beck, John Kirsch, Dorothy Weingates, Gayle Lawson, Annie Wolock, James Brown, Jim Egerdal, Kristin Echternach, Martin Johnson, Ray Metz, Shauna Luckett, Joseph Kastely, Swati McHale, Anita Koch, Michael Carter, Deborah Jo Custard, Amy Jackson, Arthur Divers, John White, Paul Spica, Gretchen Vroman, Jeurgen Zybell, Edgar Bork, Venkata Maramraju, Curt Gottlleb, Sharon Westwood, Lynn Fitzsimmons, Giacomo Rovere and Sylvia Schultz.

APPROVAL OF DISTRICT GOVERNOR’S RECOMMENDATIONS TO FILL VACANCIES:

Tony Slawinski #4740 moved to accept all appointed District Officers. Al Albee #5890 second. Motion passed.

SPRING CONFERENCE DISTRICT COUNCIL MEETING

MAY7, 2011

AUDIT COMMITTEE REPORT:

Chuck Kressbach and Gayle Lawson audited D28 financial practices for the period ending June 30, 2011. The audit results are, improvements were made in the bookkeeping and reporting practices. The bills are paid timely, finances are managed in a professional manner and the finances are sound.

ADOPTION OF THE DISTRICT BUDGET:

District Treasurer Michael Sabatowski brought it to everyone’s attention, the new format implemented by TI. The District budget was estimated for $59,971.00 – D28 spent $54,885.00 =total net income of $5,086.00. Some expenses were down from last year. Marilyn Albee #694771 questioned the budget income from membership dues. TI increased the dues by $9.00. Michael Carter #4565 questioned conference revenue. Annie Wolock #6563 questioned the procedure to introduce new areas to include into a future budget. A member from #8647 asked another question about membership revenue and the number of conferences the District may have per year. Michael Carter #4565 moved to adopt the budget. Harold Vroman #78368 second. Motion passed.

TREASURER’S REPORT:

District Treasurer Michael Sabatowski pointed out the new format for this report. This report is valid as of 9/30/2011. The district was $600.00 ahead of the budgeted membership revenue. The district had a profit of $2,089.05. The cash on hand in the local TCF National Bank is $12,482.13. The pay pal account has $336.99. The District Reserve account has $21,353.00 and the available cash for the district is $34,119.54. D28 has met all final deadlines and we have no frozen funds at Toastmasters International.

The report will be submitted to the district and filed for audit.

REPORTS BY EXECUTIVE LEADERSHIP TEAM:

LT. GOV. MARKETING: Susan Stillman

The report is an overview of the requirements TI has set for the district. The district has 129 clubs and we need a net growth of three clubs by June 30, 2012 to meet the requirement. D28 has 1,846 from membership payments. Ti requires the district to have 4,934 therefore D28 is short 3,088. Please have the members submit their dues. One club will officially charter next week. This club, located in Auburn Hills, MI is a professional corporate club and they meet on Tuesdays and Thursdays from 2-3PM. Susan acknowledged Edgar Bork and Kevin Leistner for assisting her with her demonstration club meetings. University of Phoenix and GE have submitted their applications to form a club. She also has seven new club leads. All of the new clubs need sponsors and mentors. Please volunteer. Susan acknowledged the District leaders for mentoring/guiding her in this position. She also acknowledged Harold and Gretchen Vroman for always being there for her when she is in Michigan.

GOV EDUCATION & TRAINING: Ida Vance

Ida explained her responsibilities in this position. She is to provide educational and training for the district. She explained the purpose of the CC’s (Competent Communicator) as well as the purpose of the AC’s (Advance Communicator) awards. As of today, the district is short on the CC requirements. She also made the membership aware for this conference $1,000 in additional revenues secured from the ads which were in the conference book were added to the D28 treasury account. Ida acknowledged Tim Fronimos, the ad chair, for his commitment to achieve a $1,000 goal. She also acknowledged Cindy Pavella for ensuring the Rollingstone Newsletter distribution every Monday throughout the district.

DISTRICT GOVERNOR: Heather Lane

She informed the membership all of her reports were timely. The district is in good standing with T.I. D28 needs an editor for The Rollingstone Newsletter. Edgar Bork (Area G/34 Governor) has volunteered to be the editor until a permanent replacement is named. District Public Relations Officer Jeff Kirsch has volunteered to assist Edgar. Heather acknowledged Corey Woods for accepting and working as the chair for the Club Coach Program. She also gave accolades for the $1,000 funds from the ads. The January 2012 TLI dates will be published soon.

NEW BUSINESS:

None.

REGION 6 CANDIDATE FOR INTERNATIONAL DIRECTOR:

Lori Lococo spoke for two minutes as to why she wants to be the next region 6 International Director.

LaShon Bowers and James Brown spoke on behalf of Randi Jacobs for the position of region 6 International Director. For more information, go to Randi .

DATE & PLACE OF NEXT MEETING:

Saturday, April 28, 2012, Westin, Southfield, MI

Adjournment:

Edgar Bork #6694 moved to adjourn the meeting. Paul Anderson #573 second. Motion passed. Meeting adjourned.

Signature: Michele R. Pierrie_____

Approved: Corrected

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