Validation Alert: Schedule BS6016 of the 2016–2017 Special ...



Weekly Update (6.2.2016)?TEA InformationValidation Alert: Schedule BS6016 of the 2016–2017 Special Education Consolidated Grant ApplicationTEA notified LEAs applying for the 2016–2017 Special Education Consolidated Grant that TEA will conduct a validation of certain amounts reported on Schedule BS6016–Financial Compliance Requirements.The Division of Federal Fiscal Compliance and Reporting will contact a stratified random sample of LEAs to provide documentation, such as general ledgers and budget reports, to support the following amounts reported in the LEA MOE for Eligibility section of the BS6016:Amount of special education expenditures for the most recent prior year in which complete expenditure data are available and the LEA was in MOE complianceBudget for special education for 2016–2017The Division of Federal Fiscal Compliance and Reporting will conduct outreach after applicants submit the 2016-2017 Special Education Consolidated Grant Application.? Superintendents and special education directors of selected LEAs will receive an e-mail from compliance@tea. with instructions to attach documentation within two business days (TEA will use e-mails listed in the Texas Education Directory, ASKTED).With any additional questions, please email compliance@tea..RF Tracker Update!!!!!!During a TETN, TEA shared that RF Tracker is being phased out! Yes, you read it correctly, phased out! It will phase out over the next two years as the state is transferring PEIMS to the new TSDS system which will capture the information. This is to reduce the duplicity of information LEAs must input.For the 2016-17 school year, the information to input will also be reduced. More information will be shared in late July 2016.Also as a reminder, June 13th at midnight is the last day to enter information into RF Tracker for the 2015-16 school year. Please do not wait until the last day as the system seems to have glitches on that day.Contact Information: Jerry Klekotta, gklekotta@ or 713.744.6393Proposed Amendment to Adopt the 2016 Performance-Based Monitoring Analysis System Manual.Proposed Amendment to 19 TAC Chapter 97, Planning and Accountability, Subchapter AA, Accountability and Performance Monitoring, §97.1005, Performance-Based Monitoring Analysis System (PBMAS) Summary: The proposed amendment would adopt the 2016 Performance-Based Monitoring Analysis System Manual. Click herePublic Comment Period: May 20, 2016 - June 20, 2016.Earliest Possible Date of Adoption: June 20, 2016.Proposed Effective Date: July 28, 2016. Please see the TEA website to view proposed commissioner of education rules. You may submit comments on proposed rules to rules@tea.. A request for a public hearing on a proposal submitted under the Administrative Procedure Act must be received by the commissioner of education not more than 14 calendar days after notice of the proposal has been published in the Texas Register. Unforeseen circumstances may delay publication of the agency rules in the Texas Register. The Rules website will be updated to reflect any changes. Please contact Rulemaking if you have any questions. RulemakingTexas Education Agency(512) 475-1497Public Hearing on a Proposed Rule Action for PBMASA public hearing notice on a proposed rule action was filed with the Texas Register on Friday, May 27, 2016. The Texas Education Agency will hold a public hearing on proposed amendment to 19 TAC Chapter 97, Planning and Accountability, Subchapter AA, Accountability and Performance Monitoring, §97.1005, Performance-Based Monitoring Analysis System. The hearing will be conducted June 13, 2016, from 9:00 a.m. to 11:00 a.m. in Room 1-111, William B. Travis Building, 1701 North Congress Avenue, Austin, Texas, 78701. Individuals who wish to testify at the hearing should sign in at the hearing site. No prior registration is necessary. Speakers are encouraged, but not required, to provide written copies of their testimony; speakers who wish to provide written testimony may do so at the hearing. Testimony will be limited to three minutes per speaker. To view the proposed rule action, go to (TAC)/Proposed/16_05_Proposed_Amendment_to_19_TAC_%C2%A797_1005/ . To view the hearing notice online, go to $omquery.QueryViewByKey?P_OM_ID=178871&Z_CHK=34881 For questions, please contact Kathy Ashby at (512) 936-6426. RulemakingTexas Education Agency(512) 475-1497Comment Period for 2016 Accountability ManualThe following rule action was filed with the Texas Register on Monday, May 16, 2016, for publication in the May 27, 2016 issue: Proposed Amendment to 19 TAC Chapter 97, Planning and Accountability, Subchapter AA, Accountability and Performance Monitoring, §97.1001, Accountability Rating SystemSummary: The proposed amendment would adopt applicable excerpts of the 2016 Accountability Manual.Public Comment Period: May 27, 2016 - June 27, 2016.Earliest Possible Date of Adoption: June 27, 2016.Proposed Effective Date: August 7, 2016. Please see the TEA website to view proposed commissioner of education rules. You may submit comments on proposed rules to rules@tea.. A request for a public hearing on a proposal submitted under the Administrative Procedure Act must be received by the commissioner of education not more than 14 calendar days after notice of the proposal has been published in the Texas Register. Unforeseen circumstances may delay publication of the agency rules in the Texas Register. The Rules website will be updated to reflect any changes. Please contact us if you have any questions. RulemakingTexas Education Agency(512) 475-1497Resources for Accessing the General Curriculum on the PGC websiteThe PGC Network through a collaboration of the 20 ESCs and TEA has developed and provided the following downloadable resources posted at: Specially designed instruction at Standards-Based IEPs at Dear colleague letter at LRE Q&A at Co-Teaching at Paraprofessionals at Grading at Region 4 Contacts for the PGC Network are: PGC – Kirsten Omelan, Ph.D. at 713-744-6361 or komelan@ PLRE – Sonja Hollan at 713-744-6340 or shollan@ For Your InformationTREx Version 4.4 - Updated Data Standards and XSD documentThere have been some minor changes added to the TREx 4.4 Data Standards since in initial publication in March. The following changes have been made to the Section 3 - Code Values;Page 3.56 Add new AP Course to TC36 Performance Acknowledgment AP IB EXAMS 128 Acknowledgement for AP: Computer Science PrinciplesPage 3.56 Change definition language for codes 1 and 4, addition of code 5 to the TC38, Performance-Acknowledgement-College-Readiness-Assessments code table.1 -Acknowledgment for PLAN or ASPIRE: College readiness benchmark met on 2 or more of the 4 subject test4- Acknowledgment for SAT: Prior to March 2016, combined reading and math score 1250 or higher5- Acknowledgment for SAT: As of March 2016, scores of at least 410 on reading and 520 on mathPage 3.59 Change in definition language for code E and T, virtual deletion of code 2 of the TC19, Special-Explanation-Code table.E A course for which credit is awarded by examination in an academic subject in which the student has had no prior instruction (Credit by Exam) (TAC §74.24(c)(1))T A course for which credit is awarded by examination in an academic subject in which the student has had some prior formal instruction (TAC §74.24(c)(3)). 2 A course that is part of a coherent sequence of career and technical education (CTE) courses. (19 TAC §74.3(b)(2)(G)) The Changes document, Section 3 - Code Values, Appendix B and Appendix C have all been updated to reflect these changes as well as the XSD file. You can access the TREx Data Standards and XSD file at: (TREx)/2016-2017_TREx_Data_Standards_Version_4_4/ If you have any questions, please contact Glenn Shelton, TEA, ITS-SEDS at 512-936-6348 or Glenn.shelton@tea. DescriptionProposed Rulemaking and Resources for ESSANotice of proposed rulemaking for ESSA – click here. (Note this is 192 pages, is an excerpt from the Federal Register dated May 31, 2016.) Comments are accepted for 60 days. The Secretary proposes to amend the regulations implementing programs under title I of the Elementary and Secondary Education Act of 1965 (ESEA) to implement changes to the ESEA by the Every Student Succeeds Act (ESSA) enacted on December 10, 2015. The Secretary also proposes to update the current ESEA general regulations to include requirements for the submission of State plans under ESEA programs, including optional consolidated State plans. Submit your comments through the Federal eRulemaking Portal or via postal mail, commercial delivery, or hand delivery. We will not accept comments submitted by fax or by email or those submitted after the comment period. To ensure that we do not receive duplicate copies, please submit your comments only once. In addition, please include the Docket ID at the top of your comments.Federal eRulemaking Portal: Go to to submit your comments electronically. Information on using , including instructions for accessing agency documents, submitting comments, and viewing the docket, is available on the site under “Are you new to the site?”Postal Mail, Commercial Delivery, or Hand Delivery: If you mail or deliver your comments about these proposed regulations, address them to Meredith Miller, U.S. Department of Education, 400 Maryland Avenue SW., room 3C106, Washington, DC 20202-2800.Privacy Note: DOE’s policy is to make all comments received from members of the public available for public viewing in their entirety on the Federal eRulemaking Portal at . Therefore, commenters should be careful to include in their comments only information that they wish to make publicly available.FOR FURTHER INFORMATION CONTACT: Meredith Miller, U.S. Department of Education, 400 Maryland Avenue SW., room 3C106, Washington, DC 20202-2800.Telephone: (202) 401-8368 or by email: Meredith.Miller@ .If you use a telecommunications device for the deaf (TDD) or a text telephone (TTY), call the Federal Relay Service (FRS), toll free, at 1-800-877-8339.Summary of proposed regulations on accountability, state plans, and data reporting under ESSA – click herePress Release – click here.Accountability Then and Now Chart – click here Region 4 Upcoming Professional DevelopmentSTARTING NEXT WEEK!!! Register online at the Region 4 Conference page or by clicking on the session link below. Join us for fun in the sun all summer for engaging strategies for student success… it’s all here at Region 4!DateEventSession#June 6, 2016Summer Institute- Section 504/ADA972730June 7, 2016Summer Evaluation Institute 2016 Preconference - Use of the WJ IV to Diagnose Dyslexia1220062June 8-9, 2016Summer Evaluation Institute 2016973047June 14-15, 2016Texas Assistive Technology Network Statewide Conference 2016972909June 16, 2016Texas Assistive Technology Network Statewide Conference - Post Conference Workshop1171083June 20-23, 2016Signing Exact English (SEE) Skillshop1159090June 28, 2016Texas Behavior Support State Conference - Administrator Pre-Conference1176772June 29-30, 2016Texas Behavior Support State Conference972605July 19-21, 2016Preschool Summer Institute: Early Childhood Special Education976009July 26-28, 2016Access to the General Curriculum (AGC) Institute 2016972765Private Schools and the IDEA – Consultation ProcessAs part of our new initiative to increase on-line access of information, the special education solutions department has created webinars on a variety of fiscal compliance topics. This first in the series is a prerecorded webinar which reviewed the private school process for school districts under the IDEA for students with disabilities.Register at and enter session ID #1247324. Registration Fee: $ No CostAll webinars will be posted on the Special Education Funding Live binder at and then click on the webinars tab on the left.Contact Information: Jerry Klekotta, gklekotta@ or 713.744.6393Applied Behavior Analysis (ABA): Skills Training InstituteJoin this three-day institute designed to provide educators with the knowledge and skills required to implement the principles of applied behavior analysis (ABA). Participants will learn of the myths and?facts of ABA?and leave the?series with?knowledge of the?methods to increase, decrease, and refine behavior. Those who attend will also receive 2 CDs:?Autism and ABA: A How-To Handbook for?Teachers?and?Instructional Objectives Handbook.Session ID: 1219171 Dates: July 26, 27, & 28, 2016Time: 9:00 – 4:00Location: Crowne Plaza BrookhollowFee: $135 Contact information: Cathy Williams, cathy.williams@, 713.744.6801Ethics for Licensed Specialists in School PsychologyExamine ethical situations that commonly occur for individuals providing psychological services in the school setting. This session will review relevant rules of practice, ethical standards, and legal implications. Session and materials costs are partially funded through state or federal grants. Session ID: 1177148Date: June 7, 2016Time: 8:30a.m. – 11:30a.m.Location: Region 4Fee $30Contact: Kara Zwolinski at kara.zwolinski@ or 713-744-6562Issues in Cultural Diversity for the LSSPAttend this session to consider and discuss current issues in cultural diversity as it relates to the field of school psychology. This session will satisfy the annual requirement for 3 hours of cultural diversity training that is required by the Texas State Board of Examiners of Psychologists. Session ID: 1177149Date: June 7, 2016Time: 1:00p.m. – 4:00p.m.Location: Region 4Fee $30Contact: Kara Zwolinski at kara.zwolinski@ or 713-744-6562Summer Evaluation Institute 2016 Preconference – Use of the WJ IV to Diagnose DyslexiaAttend this preconference to acquire the latest information regarding student evaluation processes related to Dyslexia and linking the assessment and data to recommendations and interventions. This session will discuss the unique features of the WJ IV that can be useful for the identification of dyslexia, as well as Specific Learning Disability (SLD) identification under IDEA 2004. Emphasis will be placed on the specific tests and clusters most relevant to an evaluation for dyslexia, as well as increasing understanding of the use and interpretation of the comparison and variation procedures. Session and materials costs are partially funded through state or federal grants. Session ID: 1220062Date: June 7, 2016Time: 1:00p.m. – 4:00p.m.Location: Region 4Fee $30Contact: Kara Zwolinski at kara.zwolinski@ or 713-744-6562Summer Evaluation Institute 2016Attend this institute to acquire the latest information regarding student evaluation processes. Session and materials costs are partially funded through state or federal grants.Feature Speakers include:Dr. Nancy Mather - Professor, University of ArizonaDr. Steven Feifer - Psychologist, Monocacy Neurodevelopmental CenterDr. Sam Goldstein - Neuropsychologist, Neurology, Learning and Behavior CenterPaula Maddox Roalson - Attorney/ShareholderSession ID: 973047Date: June 8-9, 2016Time: 8:30a.m. – 4:00p.m.Location: Region 4Fee $125Contact: Kara Zwolinski at kara.zwolinski@ or 713-744-6562New for 2016-2017: Transformational Special Education Leadership SeriesIn a leadership position for Special Education in schools in the state of Texas? Or want to be? Join us for the Transformational Special Education Leadership series. Topics include:Transformational Special Education Leadership Crucial Conversation and Accountability Skills for the Special Education Leader What Every Special Education Leader Needs to Know About Resource Allocation, Supervision, Legal, Compliance, and Fiscal/Budget, IssuesInstructional Leadership and Program Supervision in Special EducationInfluencer: The New Science of Leading Change in Special EducationKey Components to Take the Next Step in Leading for the FutureThis session is designed for current and future leaders of special education including Directors, Assistant Directors, Administrators, Coordinators, Supervisors, Senior Specialists, Leads, and ARD Facilitators. Participants will be encouraged to operationalize leadership by identifying and focusing on a personal leadership application. Topic specific resources for each day will be provided during the series. Attendance and participation during each respective session is mandatory for receipt of training materials for that day. This seven-day series will be provided throughout the 2016-2017 school year. Registration is limited to 50 participants. Registration fee will not be prorated. Session and materials are partially or fully funded by state or federal grants.Session ID: 1170966Dates: 9/15/201610/5/201611/4/201611/15/20161/11/20172/8/20173/1/2017Time: 9:00 AM - 4:00 PMLocation: Region 4Fee $315Contact: Linda De Zell Hall, Ph.D., 713-744-6399 or lhall@ ARD Facilitator Networking Meeting (2016-17)Networking opportunity for ARD Facilitators. Participants will review legal updates, facilitation skills, and current topics related to implementation of Texas Administrative Code (TAC) 89.1196 Individualized Education Program (IEP) Facilitation at the local level. This networking opportunity is designed for special education staff who are serving in the role of ARD Facilitator in districts or charter schools. Materials and resources are partially or fully funded by state and federal funds.Note: Participants in this Networking Meeting will need to have completed the online modules for Facilitating the IEP process provided by Region 4 and 13 Education Service Centers. Register online for the following sessions. Information on submitting evidence of course completion will be provided.Region 4 ESC: The 4 Tenets of IEP Meeting Leadership and Facilitation – Modules 1–4 (6 hours credit for all modules). Click here to search ?Module 1: Foundational KnowledgeModule 2: IEP Preparation & PlanningModule 3: Problem Solving & Consensus BuildingModule 4: Breaking Through an ImpasseRegion 13 ESC: The Basics: Facilitating ARDs/IEP Meetings (18 hours credit) Course # FA1219851. Click here to search. Topic specific resources for each day will be provided during the series. Attendance and participation during each respective session is mandatory for receipt of training materials for that day. This networking opportunity is not designed as a training, it is designed to support districts and charters implementing facilitation of IEPs. It is recommended that participants attend all days. A resource will be provided only at the first session that will be used throughout the year. Registration is limited to 50 participants. Special Education Director of the participant’s district or charter will be contacted to verify extent to which local facilitation is being implemented. Session ID: 1171248Dates: 9/13/201610/11/20161/10/20172/7/20174/4/2017Time: 9:00 AM - 12:00 PMLocation: Region 4Contact: Linda De Zell Hall, Ph.D., 713-744-6399 or lhall@ Facilitation Skills for Managing Admission, Review, and Dismissal (ARD) MeetingsBack by popular demand! Join our national presenter, Ingrid Bens, for two days in September for an exploration of how facilitation tools and techniques can help Facilitators increase the consistency and effectiveness of ARD meetings. Session objectives are to: - Identify recurring dilemmas and challenges commonly encountered in ARD meetings. - Practice using specific facilitation tools and strategies to manage these challenges. - Develop conflict resolution and problem solving skills. - Gain new tools for reaching consensus, overcoming resistance and gaining buy-in.Session ID: 1081188Dates: 9/27-28/2016Time: 8:30 AM - 4:30 PMFee $150 (Registration is limited to 50 participants for this interactive session to build capacity skills for facilitation)Location: Region 4Contact: Linda De Zell Hall, Ph.D., 713-744-6399 or lhall@ Residential Placement Application UpdatesLocal Education Agencies (LEAs) which intends to contract for placement of a student with a disability under IDEA in a residential facility in accordance with 19 TAC 89.61 must notify the Texas Education Agency (TEA) through the residential application process. The Application for Approval of Funding for Residential Placement is available through each Education Service Center (ESC). The application is to be completed by the LEA and submitted through the ESC to be forwarded to TEA for review regardless of the funding source the LEA intends to use. This session is designed to provide information, updates, and technical assistance to LEAs who will be completing the TEA Application for Approval of Residential Placement. Session and materials costs are partially funded through state or federal grants.Session ID: 1171249Dates: 9/20/2016Time: 9:00 AM – 10:30 AMLocation: Region 4Contact: Linda De Zell Hall, Ph.D., 713-744-6399 or lhall@ Noneducational Community-Based Support Services Funds Application UpdatesThe Texas Education Agency (TEA) under TEC 29.013 has established procedures and criteria for the allocation of funds to school districts for the provision of noneducational community-based support services (noned) to certain students with disabilities under IDEA and their families so that those students may receive an appropriate free public education in the least restrictive environment. The funds may be used only for eligible students with disabilities who would remain or would have to be placed in residential facilities primarily for educational reasons without the provision of noneducational community-based support services. This session is designed to provide information, updates, and technical assistance to Local Education Agencies (LEA) that choose to apply through their Education Service Center (ESC) to TEA for noned funds. Participants are encouraged to share information during the session regarding their LEA policies, procedures, and administrative processes related to providing noned funds. Session and materials costs are partially funded through state or federal grants.Session ID: 1171250Dates: 9/20/2016Time: 9:00 AM – 10:30 AMLocation: Region 4Contact: Linda De Zell Hall, Ph.D., 713-744-6399 or lhall@ RulemakingCommissioner of Education Rules The following rule action was filed with the Texas Register on Tuesday, May 17, 2016, for publication in the June 3, 2016 issue: Adopted Repeal of and New 19 TAC Chapter 150, Commissioner's Rules Concerning Educator Appraisal, Subchapter BB, Administrator AppraisalSummary: The adopted new rules reflect the new state-recommended principal appraisal system, the Texas Principal Evaluation and Support System (T-PESS), which will be effective July 1, 2016, for implementation during the 2016-2017 school year. Section 150.1028 was adopted with changes from what was published as proposed.Effective Date: July 1, 2016. The following rule action was filed with the Texas Register on Friday, May 20, 2016, for publication in the June 3, 2016 issue: Adopted Amendment to 19 TAC Chapter 157, Hearings and Appeals, Subchapter EE, Informal Review, Formal Review, and Review by State Office of Administrative Hearings, Division 1, Informal Review, §157.1123, Informal ReviewSummary: The adopted amendment modifies the rule to increase the ability of an open-enrollment charter school to participate in the Texas Education Agency's informal review of its investigation of alleged misconduct by the charter. The amendment was adopted without changes from what was published as proposed.Effective Date: June 9, 2016. Please see the TEA website to view adopted commissioner of education rules. State Board of Education Rule Review The following rule review notice was filed with the Texas Register on Tuesday, May 17, 2016, for publication in the May 27, 2016 issue. To view the notice in the Texas Register, go to the Secretary of State website. Notice of Adopted Review. The State Board of Education (SBOE) adopts the review of 19 TAC Chapter 66, State Adoption and Distribution of Instructional Materials, Subchapter A, General Provisions; Subchapter B, State Adoption of Instructional Materials; and Subchapter C, Local Operations, pursuant to the Texas Government Code, §2001.039.Summary: The SBOE finds that the reasons for adopting 19 TAC Chapter 66, Subchapters A-C, continue to exist and readopts the rules. The SBOE received one comment related to the review of Subchapters A-C. No changes are necessary as a result of the review. Please see the TEA website to view information on State Board of Education rule review. Unforeseen circumstances may delay publication of the agency rules in the Texas Register. The Rules website will be updated to reflect any changes. Please contact us if you have any questions. Thank you. RulemakingTexas Education Agency(512) 475-1497 ................
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