BEALS SCHOOL DEPARTMENT



CHERRYFIELD SCHOOL DEPARTMENT

SCHOOL COMMITTEE MEETING MINUTES

“CES School Board is Dedicated to the students, staff and community of Cherryfield, by being well informed on topics, communicating effectively, and building trust.”

PLEASE NOTE THAT THE MINUTES ARE NOT FINAL UNTIL APPROVED AT THE NEXT MEETING.

A meeting of the Cherryfield School Committee was held at the Cherryfield Elementary School in the Carlton Willey Gymnasium on May 14, 2019 with members present as follows: Jeff Taylor, Laura Morse, Douglas Finn, and Arthur Tatangelo. Also present were Superintendent/Principal Katherine Mayo-Reese, and Alice Tucker – Administrative Assistant, Others: Patricia Blanchard-Beal, Kasey Reid, Kimberly Smith, Monique Morin, Larry Pinkham, Susan Tenan, Laurie Lee, Laura Thomas, Matthew Tenan, Jolyne Barnes, Emery West, Robert Young, Clifford Perry and Daniel Perry.

The meeting was called to order at 6:00 p.m.

1. Pledge of Allegiance:

Board Chair, Jeff Taylor began with the Pledge of Allegiance.

2. Approval of minutes of April 9, 2019 school board meeting and April 22, 2019 emergency school board meeting:

Laura motioned / Doug seconded. No discussion. The School Committee voted (4-0) to approve the April 9, 2019 and April 22, 2019 minutes as written.

3. Adjustments to Agenda:

Chair, Jeff Taylor announced that there will be no Public Comment section, if someone should wish to speak at a board meeting, they may go to the Superintendent’s office Monday through Friday between 8:00am – 3:00pm (except holidays) to submit a written request, with a description of the topic, to be added to the agenda.

4. New Business:

- West’s Bus Contract:

Jolyne Barnes from West’s Transportation, Inc. presented the 2019-2020 Cherryfield Student Transportation Contract in the amount of $124,440.00 and stated that this will be a 3 year price as a 3 year contract agreement. Laura motioned / Doug seconded. Artie asked regarding a yellow bus for the Spragues Falls road. Jeff suggested that Artie bring that question to the next Transportation Committee meeting. No further discussion. The School Committee vote (3-1) to approve the West’s Transportation Contract as a 3 year contract. The Superintendent and Jolyne Barnes signed the contract. Copy of Contract attached.

- Blueberry Harvest School Rental Proposal:

Superintendent Mayo-Reese stated that she had been contacted by Philip Berezney of Mano en Mano regarding use of the Cherryfield Elementary School for their 2019 Blueberry Harvest School. It has been hosted in the past at the Harrington Elementary School for a number of years. Chair, Jeff Taylor asked Laura Thomas from Mano en Mano to give an overview of the program. She supplied a hand-out with a description of the program. It is a Monday – Friday program for 3 weeks, 80-100 students, will be July 29th – Aug. 25th. Superintendent Mayo-Reese stated that the gym floor is scheduled to be done on July 16th and should have 3 weeks cure time, unable to change the date of this. There was discussion and questions. The School Committee decided to table this for now and to add it to the executive session for further discussion. Chair Jeff Taylor informed Laura Thomas that they would contact them in a day or two with a decision and thanked her for the presentation.

- Resignation:

Chair Jeff Taylor announced that Laura Osgood has submitted her resignation from the Cherryfield School Board Committee due to personal reasons. Laura motioned / Doug seconded. Brief discussion. Laura Morse volunteered to be the Chair of the Policy Committee. No further discussion. The School Committee voted (4-0) to accept Laura Osgood’s resignation. Question was asked regarding filling this vacancy, Chair Jeff Taylor asked to have it posted until May 31st, interested persons are to write a brief description of why they want to be on the board and submit it to the Superintendent’s office. The School Committee will hold an emergency board meeting on June 3, 2019 @ 5:30pm at the Superintendent’s office to review applications and appoint a person to fill the vacant seat.

Superintendent Mayo-Reese stated that regrettably, Emily VanOrmer, who is the current 6/7/8 ELA, Reading teacher has submitted her resignation and will not return in the fall. She and her husband have sold their home and have moved to Edmonds. It was motioned/seconded. Brief discussion regarding recent events and parental negativity being part of the resignation as well as the travel. Kathy stated that everyone at the school will miss her. She was a great staff member. The School Committee voted (3-0) to accept Emily VanOrmer’s resignation.

- Title One Summer School:

Superintendent Mayo-Reese stated that they had applied, and it has been granted to have a

Title IA Summer School program this year. It is a 4 day / 4 hour / 4 week program. There discussion and questions. The Title IA teacher, Meghann Grover, has sent notices to parents informing them of the program and is working out all the details. There will be a Certified Teacher and the Title IA staff. Sea Coast Mission has offered to provide Breakfast, snacks and lunch, free of charge.

Title IA camp will be on May 23rd, hoping to have good attendance. No further discussion.

- Dead River Quote:

Superintendent Mayo-Reese provided a copy of a quote from Dead River to replace the three boilers at the school, for their review only. Just wanted to get an idea of the cost involved should the system fail. Brief discussion regarding the condition of the system and possibly getting other quotes to compare.

- Audit Transfers:

The auditor has sent the FY18 Audit Actual to Budget Transfer spreadsheet for the board approval. Laura M. motioned / Doug seconded. No discussion. The School Committee voted (4-0) to approve.

7 Policy Committee Report:

None

8 Transportation Committee Report:

Laura Morse stated that the committee had sent a letter to West’s Bus regarding the parent concerns but have not had a response as of date. Artie Tatangelo agreed to join the committee. The Transportation Committee will have a meeting on June 3, 2019 @ 5:00pm at the Superintendent’s office. Asked Alice to contact Jolyne and Emery to ask if they would be able to attend or to submit a written response to the letter of concerns.

9 Superintendent/Principal’s Report:

Superintendent Mayo-Reese read her report. Copy attached. There was no discussion.

10 PTO Report: Held Teacher Appreciation Wee, Planning Carnival

Superintendent Mayo-Reese stated that the PTO supplied daily goodies to the teacher room. The

teachers also received some flowers. The whole week was very nice, and the staff appreciated it.

The PTO is planning to have a carnival in June, Chair Jeff Taylor has volunteered to do the Dunk Tank. This will be the last PTO event for this school year.

11 Miscellaneous:

Chair, Jeff Taylor read two Thank You cards from the staff addressed to the School Board for the Easter hams.

12 Executive Session: School Board Scholarship Considerations: The Blueberry Harvest School

Rental Proposal was added to the Executive Session after the presentation was given, for further

discussion.:

At 7:05pm, Chair Jeff Taylor declared to temporarily end the regular meeting and the board to go

into Executive Session.

At 7:43pm, Chair Jeff Taylor declared the regular meeting back in session.

The School Committee decided to Table the Scholarship Award until the emergency board

meeting as there is further information needed.

Chair, Jeff Taylor motioned to accept the Mano en Mano contract as presented. Doug seconded. The School Committee voted (4-0) to oppose accepting the contract. There was discussion to entertain having the Harvest School in Cherryfield in the future

13 Adjournment:

Jeff motioned / Laura seconded. The meeting was adjourned at 7:57pm.

Respectfully submitted

Katherine Mayo-Reese

Superintendent of Schools

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