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TERMS OF REFERENCEFor a service contract involving anAssessment of current technologies and practices for a sustainable sand mining and their applicability in the Vietnamese Mekong Delta (VMD)Project code: 40001883/402576Supervised by:IKI SMP Project DirectorWork location:Home-based and travel in the Mekong Delta if required.Duration: Between March 1st and April 30th 2021WWF Viet Nam is looking for a service provider (consultant or team of consultants) to conduct an assessment of current technologies and practices for a sustainable sand mining and their applicability in the Vietnamese Mekong Delta (VMD).Background Covering an area of about 40,548 km? in 13 provinces, the Vietnamese Mekong Delta is home to some 17.8 million people and accounts for about 18% of national GDP. The size of the area covered by water depends on the season. With an extremely low mean elevation of ~0.8?m above sea level, the delta also is among the region’s most vulnerable to climate change-driven sea level rise (SLR). The construction of hydropower dams and extraction of sediments for a booming construction sector have already reduced sediment transport to the delta by about 77% between 1992 (160 Mt) and 2014 (75 Mt). Regarding sand mining specifically, excessive extraction concessions (82 licensed companies are officially allowed to extract 28 million tons of river sand per year from the river), illegal sand mining and a lack of awareness have resulted in extraction rates far beyond the replenishment capacity of the Mekong River. Especially along the Mekong’s main branches, the Hau and Tien rivers, the consequences have become increasingly apparent, exposing millions of riparians to river bank erosion, salt water intrusion and higher tidal amplitudes.The project: Drifting Sands: Mitigating the impacts of climate change in the Mekong Delta through public and private sector engagement in the sand industryBetween 2019 and 2023, the World Wide Fund for Nature (WWF), with financial support from the German Government, is working with national and provincial stakeholders to mitigate the Mekong delta’s vulnerability to SLR through an improved sediment management.Under the project, the WWF will:Establish a Delta wide sand-and-gravel-budget in consultation with stakeholders to create a uniformly agreed understanding of the scope and impact of unsustainable extraction rates; Promote public awareness of the impact of unsustainable sediment exploitation in the Mekong Delta;Promote the participation of and dialogue between key actors in the Vietnamese construction sector, and providing information on the risks associated with sand mining and opportunities of sustainable alternative sourcing for sand and gravel;Develop and propose improved policies and practices in relation to sustainable sand and gravel mining;The project is implemented by WWF Viet Nam and WWF’s regional hub for the Greater Mekong region, in collaboration with WWF Germany and with financial support from the International Climate Initiative of the German government.Objectives The overall objective of this consultancy is to provide, in a structured manner, an assessment and comparative overview of sand mining technologies and practices with reduced negative environmental impacts, as well as recommendations on how to transit towards more sustainable technologies and practices. In the project context, only technologies and practices for sand extraction are of relevance; those deployed for sediment fractions finer than 0.063 mm or coarser than 2 mm are not to be included.The negative environmental impacts that are in focus here include riverbank erosion, overall land subsidence and the destruction of local habitat and riverine ecosystems; further ones can be included in agreement with the contractor. The technologies and practices identified should be compared, in a quantified/weighted manner as possible, in regard to these environmental impacts and typical cost involved compared to conventional in-stream sand mining. Experiences with their application in specific locations should be included. The description of the technologies and practices should be detailed enough to enable understanding of how the above comparative assessment was derived.Scope of work/ Major responsibilities In particular, the Consultant will carry out the following tasks:Research/information gathering on environmentally more sustainable sand mining technologies/practices and their applicability in the context of the VMD,Development of a weighted grid for the comparative assessment of the identified technologies/practices (see also Objectives), to be agreed with the contractor,Development of a structure for the assessment report (ToC), to be agreed with the contractor;Writing an assessment report, and revising it based on feedback from the contractor.MethodologyData collection will be mostly based on online research (desk study on secondary data), including in relevant catalogues and archives on scientific literature/case studies and technical documents. This may have to be complemented through remote interviews with relevant experts, as need arises. Travel could occur if required.Knowledge/Expertise Postgraduate or other advanced university degree and/or professional training in civil engineering, natural resource management or related field;At least 5 years professional or academic experience with natural resource (preferably sand) extraction and assessment of its environmental impacts;Familiarity with the Vietnamese context to an extent that will allow for an accurate understanding of the factors determining applicability of the technologies/practices in the VMD context;English proficiency is a must.Timeline and deliverablesMarch 1st 2021Kick of callMarch 10th 2021Submission of draft weighted assessment grid and structure for the report (ToC)March 19th 2021Delivery of draft assessment reportApril 5th 2021Discussion with/feedback from contractorApril 30th 2021Delivery of final report & power point on key findings (12 slides max)Key deliverables:A draft report of approx. 20 pages (not including any annexes), present the objectives and methodology of the study and compiling the findings of the analysis;A final report integrating the contractor’s feedback on the above draft.Project ScheduleThe contract shall be concluded by April 30th 2021. How to bidQualified and interested candidates are hereby requested to bid (either as a team or individually). The tender should contain the following: A technical proposal with A brief description of why the consultant considers him/herself as suitable for the assignment, a proposed methodology for the assignment;Curriculum vitae(s) of the expert(s) dedicated to the work as well as contact details (email and telephone number), including a list of relevant previous assignments/contracts and at least two professional references. Financial proposal indicating the total bid value, including tax and a breakdown of costs. A soft copy of the application should be sent to chau.nguyendiep@.vn (Your e-mail must have the subject heading indicating IKI SMP SUSTAINABLE PRACTICES ASSESSMENT.) Deadline for applications is February 9th 2021. Only selected candidate(s) will be contacted about the outcome of their tender.Award criteriaThe contract will be awarded based on the most economically advantageous tender, according to the 'best price-quality ratio' award method. The quality of the tender will be evaluated based on the following criteria. The maximum total quality score is 100 points. Tenders that receive less than 70% of the maximum possible mark for the whole quality evaluation or less than 60% for one of the quality criteria will be eliminated and their final score will not be calculated. Tenders that do not reach the minimum quality levels will be rejected and will not be ranked.Quality CriteriaPointsOverall approachThis criterion assesses the quality of the approach set out in the tender, specifically with regard to order clarification, work planning, the content-related preparation of the consultations and written deliverables, and communication with the contractor and external stakeholders.40 point – minimum threshold 60% (24 p)Relevant work experienceThis criterion assesses the work experience of the tenderer relevant to criteria 2-5 listed above, as evidenced through a list of project references, reference publications and materials to be submitted in conjunction with the tender.40 points - minimum threshold 60% (24 p)Quality assuranceThis criterion assesses the quality assurance measures applied to the service foreseen in this tender specification concerning the quality of the stakeholder process and the deliverables, such as language quality checks or application of facilitation standards.?20 points – minimum threshold 60% (12 p)Total number of points100 points?A weighting of 70 - 30 is given to price and quality.After evaluation of the quality of the tenders, the evaluation committee will proceed with the financial comparison of the tenders retained for further consideration according to the following formula:score for tender X = [(Lowest price / Price of tender X) x 70 ]+ [(Total quality score for all award criteria of tender X / 100) x 30]?Budget & Terms of paymentBudget available for the consultancy is of: 11.000 € (inclusive of VAT and eventual travel costs)First installment of 20% will be provided under submission of key findings. The rest upon approval of final report. ................
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