Traditional Gap Analysis Template - Procept Associates Ltd.



Document Information

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Table of Contents

Document Information 2

Objective/Purpose 4

Overview 4

Current Environment 4

Methodology 4

Scope 4

Matrix Definitions 4

Gap Analysis and Resolution Matrix 4

Follow Up/Action Items 5

Glossary 5

Objective/Purpose

• Describe the objective or purpose for creating this document

• Identify the audience for this document

• Outline the rationale for this document, for example:

• To identify process or functionality differences between the current and proposed system

• To determine how to eliminate or minimize the gap between the current and proposed systems

Overview

• Briefly describe and provide background information about the project

• Outline the objectives of the project and what it is trying to achieve

Current Environment

• Briefly explain what technology or processes are in place today and why it needs to be changed

Methodology

• Describe the method used to create this document (e.g., research, workshops, interview including who was interviewed)

Scope

• List at a high level the components of the project that are in/out of scope

Matrix Definitions

• Define the column headings used in the gap and resolution matrix tables to ensure readers understand the purpose of the information that has been provided

• For example:

|Ref: |A unique numeric identifier |

|Topic: |Optional column used to categorize the components in larger gap documents, a functionality |

|Priority: |Optional column used to prioritize each component (e.g., high, medium, low) |

|Current: |Briefly describe each component of the existing process or system for the current system |

|Proposed: |Briefly describe the corresponding component(s) of the proposed process or system |

|Difference: |Determine the difference between the current and proposed systems (where a difference exists). A loss in functionality can be |

| |identified by a “–“ symbol, whereas, a gain or a positive gap can be identified by a “+” symbol. No change in functionality can|

| |be noted as “no gap” |

|Resolution: |Outline the proposed steps towards resolving the gap. This can also be called an Action Plan. The proposed steps can be |

| |categorized (e.g., system change, hardware, configuration, change management, no resolution required) |

Gap Analysis and Resolution Matrix

• This section captures the key information about the current and proposed application or functionality and its resolution

|Ref |Topics |Priority |Current |Proposed |Gap |Resolution |

Follow Up/Action Items

• While completing the gap and resolution analysis, keep a list of items that are outstanding or being followed up on

• The items should be completed or included where appropriate within the document by the time this document is finalized

Glossary

• Define technical terms or acronyms used in this document

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Customer Name

Traditional Gap Analysis Template

Project Name

October 20, 2010

v1.0

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