PROCEDURAL GUIDELINES
PROCEDURAL GUIDELINES
07/2012
TABLE OF CONTENTS
School Health Services ..............................................................................................A
Mission Statement
Legislative Background
Overview
Program Goals and Objectives
Guidelines - Statement of Purpose
School Health Services Personnel - Roles and Responsibilities .................…............B
School Physician
School Nurse
School Health Services Personnel - Assignments......................................…............C
City School District of Albany......................................................................................D
Map
Bell Times
Telephone Numbers - Public
Addresses and Telephone Numbers - Non-Public
Health Office Management..........................................................................................E
Managing Time
Health Office Hours
Scheduling Health Education Classes
Scheduling Physicals
Scheduling Screening
Health Office Passes
Substitutes
School Calendar
Reporting and Requisitions.........................................................................................F
Daily Log
Annual Report
Supplies and Requisitions
Health Records...........................................................................................................G
Maintaining
Electronic Health Records
Transfer
Confidentiality
Public Access
Health Appraisals........................................................................................................H
Legislative Background
Health History
Physical Appraisals
Referral
Health Counseling
Scheduling
Employment Physicals
Special Education Appraisals
Interscholastic Athletic Appraisals
Immunization Program..................................................................................................I
Legislative Background
Legal Requirements
Record Requirements
Exemptions
Enrollment Requirements
Exclusion Procedures
Immunization Survey
Outbreak Control
Screening.....................................................................................................................J
Vision Screening
Legislative Background
Purpose
Requirements and Priorities
Screening Procedures
Audiometric Screening
Legislative Background
Purpose
Requirements and Priorities
Screening Procedures
Height and Weight Screening
Purpose
Requirements
Procedures
Lead Screening
Legislative Background
Purpose
Procedures
Administration of Medication in School.......................................................................K
Legislative Background
Guidelines
Written Order for Administration
Self-Administered Medications
Administration of Medications off School Grounds or after School Hours
Disposal of Medications
Disposal of Needles and Syringes
Medication Records
Documentation of Medication Administration
Faculty Notification
Medicaid Reimbursement
Medication Incidents or Errors
School Health Emergency...........................................................................................L
Legislative Background
Automated External Defibrillators
First Aid Instruction
Emergency Response Guideline
Emergency Transport Via Ambulance
School Bus Accident
Student Incident Report
Insurance Claims Related to Accidents or Injuries
Workers’ Compensation
Blood and Body Fluid Exposure
Emergency Coverage Guidelines
First Aid for Accident or Illness
Infection Control - Bloodborne Pathogens..................................................................M
Legislative Background
Definitions
Training
Protective Equipment Kits
Handling a Blood and Body Fluid Exposure
Cleaning Blood and Body Fluid Spills
Disposal of Bio-Medical Waste
Reporting Incidents of Blood and Body Fluid Exposure
Communicable Disease Control..................................................................................N
Legislative Background
Control Guidelines
Exclusion
Notification of Parent/Guardian
Notification of Teacher and Related Staff
Notification of Parent/Guardian of Unimmunized or Immunosuppressed Student
Notification of the General School Population
Information and Notification Forms - Appendix
Tuberculosis Screening....................................................................……………........O
Control Guidelines
General Procedural Guidelines
Students with Chronic Illness and/or Special Needs...................................…............P
Legislative Background
The Role of School Health Services Personnel
Children with Chronic Illness
Medical Treatments
Food Intolerance/Allergy
Diabetic Hypoglycemia
Transportation
Home Tutoring
Home Visits
Adapted Physical Education...................................................................…………......Q
Legislative Background
Short-Term Adjustment of Physical Education Activities
Long-Term Adjustment of Physical Education Activities
Elementary Adapted Physical Education Procedures
Secondary Adapted Physical Education Procedures
Child Abuse and Neglect......................................................…………........................R
Mandated Reporters
Policy and Procedures
Notation of Bruises or Physical Injury Form
Health Related Student Dismissal...............................................................................S
High and Middle School Student Dismissals
Elementary School Student Dismissals
Teenage Mothers’ Program..........................................................................………....T
Identification and Referral
Purpose
Procedures for Referring Students to the Teenage Mothers’ Program
Attendance in the TAM Program
Request for Transportation
Transfer of Records
Attendance in Regular School Program
Attendance..................................................................................................................U
Role of the School Nurse
Extended Absences
Unexcused Absences
School Safety Inspections................................................……………….....................V
Rationale
Building and Grounds Inspections
Summer School……...................................................................................................W
School Nurse – Role and Responsibilities
Special Education Summer Program
Registration Process
Maintaining Health Records
Students with Special Medical Needs
Supplies
Regular Summer School
Registration Requirements and Process
Maintaining Health Records
Supplies
Appendix ....................................................................................................................X
Departmental Forms
Confidentiality and Access
Employment Permit Forms
HIPPA
Record Retention
SED Screening Information
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