Teacher Handbook
2014-2015
St. Cyril of Jerusalem
PREP TEAM Handbook
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TABLE OF CONTENTS
TOPIC PAGE
DRE Welcoming……………………………………………….. …3
Contact Information………………………………………………..4
PREP Admittance Policy…………………………………………..4
Parish Religious Education Program- PREP………………………5
PREP Levels Comparison to Elementary School Grades………….5
“GO TEACH ALL NATIONS”
The Church’s Mission of Evangelization and Catechists………….5
What is Catechesis?..................................................................... ...5-6
Called to be a Catechist…………………………………………....6
Who is a Catechist?..........................................................................6
Who is a Catechist Assistant?..........................................................6
What are the Qualifications of a Catechist/Assistant?......................6
Responsibilities of a Catechist…………………………………… 6
Responsibilities of a Catechist Assistant………………………….7
Catechist Formation…………………………………………….....7
Curriculum Overview – Levels 1 thru 5…………………………..7
Curriculum Overview – Level 6…………………………………..8
Essential Topics & Prayers by Grade Level………………………8
Assignments, Assessments & Progress Reports…………………..8
Classroom Supplies……………………………………………….9
POLICIES & PROCEDURES
Classroom Security………………………………………………10
Safe Environment Education…………………………………….11
Food & Beverage Policy…………………………………………11
Parking Procedure………………………………………………..11-12-13
Student Early Dismissal Request………………………………...14
Emergency or Inclement Weather Closing………………………14
Attendance ………………………………………………………14
Absence Policy …………………………………………………..15
Dress Code ……………………………………………………....15
Non-Custodial Parents …………………………………………..15
Parents Responsibilities………………………………………….16
Student Behavior.………………………………………………. .16
Student Code of Conduct………………………………………...16
Consequences of Inappropriate Behavior………………………..16
Communication ………………………………………………….17
Sacrament Preparation…………………………………………...17
Child Abuse Policy………………………………………………17-18
Sexual Harassment Avoidance Policy…………………………...17-18
Confidentiality Policy……………………………………………18
Prohibitive Behavior Policy ( Archdiocesan)……………………18-19
Fire Drill Procedures…………………………………………….20
Shelter in Place…………………………………………………..20
Appendix A……………………………………………………...21-25
Appendix B………………………………………………………26
Appendix C……………………………………………………....27-28
Appendix D………………………………………………………29
Dear Catechists and Assistants,
If you are returning welcome back! If you are new to PREP welcome aboard!
As I begin my third year as DRE, I have realized there is one thing certain about our PREP program. It is that we are so fortunate and blessed to have such a wonderful and extremely competent team of faith-filled catechists and assistants. I sincerely thank you for volunteering and for being so dedicated to our children and committed to teaching all aspects of our faith and helping them to become followers of Jesus Christ. In essence - - you are the PREP program.
As we begin the 2014-2015 PREP year, I want you to be aware of several changes and additions that will be implemented this year and are included in this handbook, but I will give you a brief preview.
The most significant change will address classroom security and the safety of students and staff. I have been concerned with the easy access to all the buildings in which we hold classes and have created a Security Procedure that will mandate that all doors of all buildings be locked during class time. Other changes include the method for dismissal/pickup; a more effective student early dismissal procedure; change in the Absence Policy; implementation of a dress code and student Code of Behavior and the consequences for inappropriate behavior; a restriction on excessively providing food and/or beverages in the classrooms and limited to special occasions that I will need to approve.
Please be mindful that any changes made are created not as a punitive measure but rather for the good of the program, students and you. When we all consistently comply it makes for a more effective and efficient religious education program.
We always strive to have open communication with you and most certainly welcome your ideas, concerns and suggestions. Should you have any questions or concerns, please do not hesitate to contact me.
+ May the Holy Spirit shower you with his gifts and may you have a wonderful year.
Deacon Joe
Deacon Joseph T. Owen, MA
Director of Religious Education
CONTACT INFORMATION:
Pastor: Rev. Msgr. Robert Powell 215-343-1288
Parochial Vicar: Rev. Michael Filippello 215-343-1288
Director Religious Education: Deacon Joseph T. Owen 215-343-3139 Deaconjoeo1@
Director Youth Ministry: Mr. Daniel Rackers 215 - 896-6649 danrackers@
PREP Administrative Assistant: Mrs. Carol Anghelone 215-343-1288 angcarolt@
Elementary Program Administrator: Mrs. Linda Kingsbury 215-343-1288 lkingsbury@
Coordinators for Initial Sacrament of Reconciliation (Penance) & Holy Eucharist:
Ms. Cathy Milnik hcmilk@ Mrs. Debbie Heaney heaneyd@
Coordinator for Children’s Liturgy of the Word (CLOW): Mrs. Suzanne Curran securran@
St. Cyril of Jerusalem Office hours: Monday-Thursday 9:00 a.m. – 5:00 p.m.
1410 Almshouse Road Phone: 215-343-3139
Jamison, PA 18929 Parish Website: saint-
PREP ADMITTANCE POLICY
It is the policy of St. Cyril’s PREP to admit individuals who are of any race, color, national, and ethnic origin or physically challenged and grant them the rights, privileges, programs and activities generally accorded or made available to all individuals. All aspects of the program including admittance, administration, curriculum development, policies, etc. are conducted free of any discrimination.
St. Cyril of Jerusalem embraces all of its children regardless of special need or disability. We make every effort to accommodate the needs of participants with special disabilities and provide them with an inclusive environment in our programs. If your child has a special need or disability you are encouraged to contact the Director of Religious Education to discuss your concerns and enrollment options.
RELIGIOUS EDUCATION PROGRAM
St. Cyril’s PREP is committed to helping students develop as persons who recognize, appreciate, and celebrate the gift of God’s love in their life. It is our objective to assist parents, the primary educators in their child’s faith, by teaching the truths of the Catholic Church enabling students to claim them as their own; lead students to the realization that Catholic Christian living is our response to God’s covenant relationship with His Church; and encourage families to celebrate the Lord’s presence in life and liturgy.
PREP provides Catechist instructed classes for students from first grade through sixth grade. Each program level has a specific core curriculum which is in compliance with the curriculum guidelines and requirements of the Archdiocese of Philadelphia, Office of Catechetical Formation.
In accordance with the archdiocesan policy, students receive the Sacraments of Reconciliation and First Holy Eucharist in Level Two and the Sacrament of Confirmation in Level Six. In preparation for the Sacraments of First Eucharist and Confirmation, it is required that a two-year preparation is completed.
PREP LEVELS COMPARISON TO ELEMENTARY SCHOOL GRADES
When registering your children for PREP classes you need to be aware that there is no correlation between the elementary school grade system and the PREP levels. The elementary school system is a grade format based on the intellectual learning ages of children and their ability to grasp numerous subjects at a particular age.
The PREP “Level” system is not an age based system nor based on the child’s ability to grasp a variety of subjects. It is focused on the child’s progression in their religious education. For example, a child may be in the second grade in an elementary school but has not participated in any religious education classes…this child would be assigned to Level 1 in the PREP program. Thus, we use the term “level” rather than “grade.”
ALTERNATIVE PROGRAMS FOR SACRAMENT PREPARATION
Alternative programs are designed for children who have been baptized but have not participated in a religious education program or sacrament preparation for Reconciliation, Eucharist or Confirmation.
Level 3 and higher – For children in Level 3and above who have not received the Sacraments of Reconciliation (Penance) and/or Holy Eucharist
Level 7 and higher – For children in level 7 and above who have not received one of the following Sacraments: Reconciliation (Penance) Holy Eucharist, and/or Confirmation
Children are accepted into these alternative programs on an as needed basis depending on individual and family circumstances. Please contact the PREP office at 215-343-3139 to discuss your child’s situation and the development of a specific individual program.
“GO AND TEACH ALL NATIONS”
THE CHURCH’S MISSION OF EVANGELIZATION AND CATECHESIS
All baptized Catholics share in the Church’s mission of evangelization. Through personal witness to Christ’s saving message of faith, hope and love, they faithfully proclaim the Word of God and the presence and actions of the Holy Spirit in the world and in the Church.
WHAT IS CATECHESIS?
"Catechesis is nothing other than the process of transmitting the Gospel, as the Christian community has received it, understands it, celebrates it, lives it and communicates it in many ways." (General Directory for Catechesis #105)
Jesus empowered the Church to continue His mission when He said, “Full authority has been given to me both in heaven and on earth; go, therefore and make disciples of all the nations. Baptize them in the name of the Father, and of the Son, and of the Holy Spirit. Teach them to carry out everything I have commanded you. And know that I am with you always, until the end of time.” (Mt. 28:18-20)
This great commission has been handed to women and men, whom God has called, to proclaim the Good News. This ministry of teaching and forming has traditionally been referred to as catechesis.
The word catechesis comes from the Greek meaning "to echo the teaching" meaning that catechesis or the teaching of the faith is an interactive process in which the Word of God re-sounds between and among the proclaimer, the one receiving the message, and the Holy Spirit. Catechesis is a life-long process of initial conversion, formation, education, and on-going conversion.
Many people recall the term C.C.D. which stood for the "Confraternity of Christian Doctrine" which served parishes in their efforts to provide religious education to children who attended public schools. Today, at St. Cyril’s we use the term “PREP” meaning parish religious education program. This term indicates our retrieval of the notion of catechesis to capture the broader mission of the Church to proclaim the Gospel to adults, youth and children in order to "put people in communion with Jesus Christ" (Catechism of the Catholic Church #426)
CALLED TO BE A CATECHIST
The ministry of catechist is a vocation, an interior call of the Holy Spirit. It springs from the Sacrament of Baptism and is strengthened by the Sacrament of Confirmation. Commissioned by the Church, catechists participate in a divine calling to teach as Jesus did. Catechists need to be practicing Catholics who participate fully in the communal worship and life of the Church. They are to be prepared by the Church for their apostolate through appropriate catechetical training.
WHO IS A CATECHIST?
The Church has identified specific catechetical roles. Bishops are primary teachers of the faith and are responsible for catechetical activity of his diocese. Priests share in the teaching role of the bishop and are his immediate collaborators. Catechists assist bishops and priests in the catechetical mission.
WHO IS A CATECHIST ASSISTANT?
Catechist assistants are individuals that assist the catechist in the classroom with the responsibilities delegated to the catechist. It is typically an entry level position for many individuals who have an aspiration to teach in a parish religious education program.
WHAT ARE THE QUALIFICATIONS OF A CATECHIST?
• A fully initiated, practicing Catholic
• Be at least eighteen (18) years of age
• Devoted follower of Christ with high personal integrity and moral character
• Committed to presenting the authentic teachings of the Church
• An enthusiasm for increasing their knowledge and understanding of Catholicism
• A devout Christian with an active prayer life
• An effective communicator with adults and children
RESPONSIBILITIES OF A CATECHIST
• Be a Christian role model for students
• Properly prepare lessons for assigned curriculum and textbook
• Arrive before students and begin each class with prayer
• Adhere to all diocesan, parish and PREP policies and procedures
• Appropriately address misbehavior and initiate effective measures to remedy the behavior
• Insure the safety and wel -being of all children
RESPONSIBILITIES OF A CATECHIST ASSISTANT
• Be a Christian role model for students
• Arrive before students and prepare classroom for the day’s lesson
• Take attendance, assist students with lesson content, be an escort for lavatory breaks, etc.
• In the absence of the Catechist teach the assignment lesson
• Adhere to all diocesan, parish and PREP policies and procedures
• Strictly follow all safety and security procedures
CATECHIST FORMATION
In order to present the Catholic faith in a full and effective way, those who catechize require ongoing faith formation. Through intellectual, spiritual, pastoral and individual formation, the catechist develops a personal knowledge and understanding of the Catholic faith. The Archdiocese of Philadelphia Catechetical Certification Policy dictates the requirements for certification of parish catechists. Through core and elective courses, catechists become knowledgeable in the basic teachings of the Catholic faith. For information, please go to .
CURRICULUM OVERVIEW – Levels 1 thru 5
We have chosen the Loyal Press’s catechetical series “Finding God: Our Response to God’s Gifts as our religious education program. Finding God is rooted in the spirituality of St. Ignatius of Loyola and encourages catechists and students to recognize the presence of God in all things and to develop a life-long relationship with God. It is based on a spiral curriculum that integrates the fundamental themes of the Catechism of the Catholic Church as well as Scripture and Catholic Social Teachings. As children are introduced to and revisit concepts and vocabulary from one year to the next, their knowledge and experience both broaden and deepen.
Catechists receive the “Catechist Guide” which accompanies you every step of the way with resources, practical tips and support. Each guide includes complete catechetical background, clear plans, step-by-step support and additional activities with customs guides for PREP programs.
Finding God offers the use of technology to enhance your preparation and teaching. To take full advantage of the secured items on the website you should register on line at . You may be asked for an access code which is FG-2013. Once logged in you will find numerous resources such as;
Activity Finder: a searchable way to find hundreds of activities for every grade level, topic, grouping and
learner
Prayer Services: printable prayer service PDF’s for every unit and season
Black Line Masters: available as PDF’s
Lesson Planner: (in addition to the lesson plan provided by the PREP Staff) provides you with fast, easy-to-use,
customizable lesson planning
Session Extenders: helpful Loyola Press Web links to articles, prayers, activities, and more
Assessments: session and unit assessments available as printable PDF’s
Children Materials: include Study Guides for lesson overviews for students to learn and for parents to stay
informed; Interactive Session Reviews for ongoing reviews to help children retain knowledge; Fishers of Faith Game for fun and is interactive for reviewing session content
NOTE: you should advise the parents of your students to take advantage of the Finding God website which is an effective learning tool for their children and they will learn while having fun.
The program goals and objectives by grade level, minimum standards for year-end achievement and lesson plans for each grade level are available on the parish website, saint- under the tab – “Religious Education.
CURRICULUM OVERVIEW – Level 6
The sixth year of religious education concentrates on the reception of the Sacrament of Confirmation.
The Sacrament of Confirmation completes the grace we receive in Baptism. It seals, or confirms, this grace through the seven gifts of the Holy Spirit we receive as part of Confirmation.
We have chosen another Loyola Press series that focuses exclusively on comprehensive Confirmation preparation. The “Confirmed in the Spirit” series is a complete and flexible multicomponent sacramental preparation program that invites, welcomes, and nurtures young Catholics as they grow in their faith, and through the power of the Holy Spirit, embrace their role as mature, faithful disciples of Jesus Christ.
The curriculum guides the young people to embrace the lifelong Catholic practices of worship, prayer, stewardship, service, pursuit of wisdom, and moral decision making as they prepare for Confirmation and the next phase of their lives as Catholic.
Interactive and printable activities can be located online at confirmation. You may be asked for an access code which is CIS-2014 and to register.
The program goals and objectives by grade level, minimum standards for year-end achievement and lesson plans for each grade level are available on the parish website, saint- under the tab – “Religious Education.
ESSENTIAL TOPICS & PRAYERS BY GRADE LEVEL
Level 1 God Found Everything Good – God & Creator
Memorize: Sign of the Cross, the Our Father, Glory Be and Grace before meals
Level 2 I am the True Vine - Reconciliation & Eucharist
Memorize: Previous year plus the following: The Hail Mary, Act of Contrition and the Form for Confession, and the first three Commandments.
Level 3 Fishers of Men – Church and the Holy Spirit
Memorize: Previous years plus the following: Come Holy Spirit, the Ten Commandments and the Seven Sacraments.
Level 4 Blessed Are the Poor – Beatitudes and The Ten Commandments
Memorize: The Ten Commandments, and Eight Beatitudes Apostles Creed, Practice praying the Joyful and Sorrowful Mysteries of the Rosary.
Level 5 The Bread of Life – Sacraments & Worship
Memorize: Hail Holy Queen, Seven Sacraments, the Corporal and Spiritual Works of Mercy. Practice Praying the Rosary using the Glorious and Luminous Mysteries.
Level 6 Confirmed in the Spirit – Sacrament of Confirmation Preparation
Memorize: Previous years plus the following: 7 Gifts of the Holy Spirit, 12 Fruits of the Holy Spirit, Theological and Cardinal Virtues, the parts of the Mass - Liturgy of the Word/Liturgy of the Eucharist
ASSIGNMENTS, ASSESSMENTS AND PROGRESS REPORTS
• Catechists are encouraged to assign home work on a weekly basis. Home work may be assigned in the form of written work, activities, study or any other appropriate means that will enhance the learning process by reinforcing what was presented in the classroom
• Catechists are strongly encouraged to develop a positive relationship with parents and frequently communicate with them and provide information about their child’s performance or lack of performance and/or any issue that may require parental action.
• To accurately ascertain the progress of students, assessments will be given on a periodic basis
throughout the year. Copies of assessments for each chapter are available in the Catechist Guide.
• A copy of the completed assessments must be sent to the PREP office for inclusion in each students PREP file.
• Student Progress Reports are issued in January and May. These reports are based on assessment scores, class participation and completion of homework. January reports should be signed by the parent/guardian and returned to the PREP office to be kept on file. May reports are not signed and returned.
• Each catechist is requested to have a policy regarding make-up work. Catechists are asked to communicate with parents in the event of an absence in order to convey any missed work or assignments. Lesson plans are available on the parish website and it is the responsibility of the family to make up the lessons and assignments for missed sessions.
CLASSROOM SUPPLIES
Prayer Table and Supplies: crucifix, Candle, Bible, seasonal decorations, etc.
First Aid Kit, TV/ DVD/VCR, CD Player, white board supplies, antiseptic wipes, hand sanitizer,
Tissues, paper towels
Pencil Sharpener
Note: All items are to be returned to marked containers/drawers at the end of class. Every effort to keep closets/ drawers of supplies neat and organized will be appreciated by everyone. There are marker boards in all classrooms. Cleaning supplies for the marker boards are available for each room and each board should be erased at the end of class.
Level 1 thru 5 Classroom supplies craft/school supplies: pencils, crayons, washable markers, glue/glue sticks, scissors and a New Testament
Audio Visual Resources – VHS tapes, DVD’s, other hard copy resources (puzzle/coloring sheets on a variety of topics), and construction paper in various colors are now located in the hallway of the rectory basement. .
The complete listing of DVD’s can be found with your teaching materials.
PREP POLICIES AND PROCEDURES
CLASSROOM SECURITY
To best ensure the safety of your children during Religious Education sessions and keep the buildings secure, we have determined that the buildings in which classes are conducted will remain locked. All doors in each building have “panic bars” so that even though the doors are locked, people may always exit. The following is the Security Procedure that will be implemented beginning with the 2014-2015 PREP year:
1. A catechist or assistant must be in the classroom at least 10 minutes before the class starting time.
2. Students are expected to be in the classroom no later than the class starting time.
3. Parents/Guardians must escort their child not to the classroom but to the designated drop off/pickup area in each building as follows:
Church………….. drop off/pickup area is the Narthex (lobby). Do not go into the Cry Room or main
church
Rectory…………. enter the basement by the outside staircase and go to the entrance where the classes
are held, this is the drop off/pickup area. Do not enter the classroom area and do not
use the main rectory doors to enter the building
Social Hall………. enter through the main doors to the lobby area; this is the drop off/pickup. Do not
enter beyond the glass doors to the classrooms
Portable…………..escort your children to the bottom of the ramp leading to the two doors, this is the
drop off/pick up area. Do not enter the portable.
4. the doors in each building will be locked 10 minutes after the classes starting time and no one will be permitted to enter the building without authorization.
5. Late arrivals must call the PREP office at 215-343-3139 or go to the PREP office to request entry into a building. A staff member will escort the child to their classroom.
6. Early dismissal requests require the parent/guardian to go to the PREP office to request approval/form and be escorted and permitted access to the drop off/pickup area in the building. A staff member will retrieve the student and bring him/her to the designated area.
7. Lavatory breaks for students in the PORTABLE will be monitored by an assistant who will have a key to enter the Social Hall and re-enter the portable.
8. All doors will be unlocked 5 minutes before the class ending time. Parents/guardians are to wait in the drop off/area for their children.
9. Catechists, Assistants and Teen Aides are prohibited from opening any door after the building is locked
down
10. After the doors are locked no one is permitted to open the door for anyone, even the individual is known or recognizable.
SAFE ENVIRONMENT EDUCATION
The Archdiocese of Philadelphia has mandated the establishment of a Safe Environment Program for each parish in the archdiocese as part of an initiative of protecting our children.
St. Cyril’s Safe Environment Program is designed to increase children’s awareness of potential personal threats and to increase their ability to resist potential overtures of individuals who may have the intention of harming them. This is not sex education and is not intended to substitute for your responsibility as parents in educating your children in the area of human sexuality and love.
Our program is usually conducted the second half of the year during a designated week. It is presented during class time by your child’s catechist. You are most welcome to attend the session but if unable to do so, the program’s DVD is available for your viewing upon request to the PREP office.
Also, you have the prerogative to not have your child participate in the education program. A few weeks before the scheduled session you will receive pertinent information about the program and your options.
CLASSROOM FOOD & BEVERAGE POLICY
In light of many students with food allergies, we are making a reasonable accommodation to lessen the potential of exposure to food allergies by restricting the distribution of food and beverages in the PREP classrooms. This restriction is aimed at NOT continually providing to students food and/or beverages each week. If there is an occasion of a seasonal or special celebration which includes food or beverage they may be held only with the permission of the DRE. This policy will be strictly enforced and will enhance the classroom experience, protect children with food allergies and mitigate the potential litigation against the parish and staff members.
PARKING PROCEDURE: (see map on page 13)
ARRIVAL - Enter from Almshouse Road –
• Turn right and proceed to the lane that will allow parking as close as possible to the building where your child’s class is located. NOTE: Parents/Guardians authorized to transport several children to PREP are responsible to insure the safety of these children and to escort each child to the building where there class is located.
• Exit your vehicle and escort your child to the entrance to the building.
• Please exercise extreme caution as you would in any public parking area e.g. shopping centers, malls, stadiums, etc.
• Return to your vehicle and exit the parking lot proceeding to the Almshouse Road exit.
• There is no entrance or exit from Meetinghouse Road this is for pedestrian traffic only
DEPARTURE
Parents are requested to parked their vehicle and enter the appropriate building to pick up their children and escort them through the parking lot to their vehicle. We realize this may be inconvenient for some but it is mandated to ensure the safety of the children.
Children must never walk without being escorted by an adult…regardless of PREP level.
It is permitted for a family with several children attending PREP to pick up all of their children at a single location. In this situation, parents must provide a note to each child’s catechist authorizing the release of
their child to a specified location. The older child must go to the location of the youngest child. The form to be completed for approval is available on the website.
DISMISSAL & PICKUP
CHURCH – pick up must occur in the Narthex
RECTORY – pick up in the rectory basement must occur in the area between the two classrooms outside the room where the classes are conducted. But only after the door is opened.
SOCIAL HALL – Students in grades 1-3 will not be released by their catechists until a parent or older sibling arrives to pick up the student from the classroom.
PORTABLE – pick up will be at bottom of the ramp to the portable classrooms.
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STUDENT EARLY DISMISSAL REQUEST
We know unexpected situations arise which require a child to leave a class early. For the safety of the children the following procedure must be adhered to in these instances:
1. Early dismissal requests require the parent/guardian to go to the PREP office to request approval/form and be escorted and permitted access to the drop off/pickup area in the building. A staff member will retrieve the student and bring him/her to the drop off/pickup area.
2. Should an individual other than the parent or guardian be picking up your child, you must write a note indicating the individuals name, relationship to the child, provide a contact number for you and sign the note. The individual must submit the note to the PREP office who will prepare an authorization for early dismissal to be given to your child’s Catechist. A staff member will retrieve the student and bring him/her to the drop off/pickup area.
3. Common sense, PREP policy and Archdiocesan policy prohibit a child leaving the building unescorted.
4. Extracurricular activities such as, sports practices/games, dance, karate, CYO events, or similar activities do not constitute a valid reason for early dismissal and will be counted as a partial absence. PREP is more than an academic exercise and should be seriously considered a priority in your child’s faith development.
PREP EMERGENCY OR INCLEMENT WEATHER CLOSING
The PREP schedule is created in consideration of the Central Bucks School District academic schedule but does not follow all of the holidays observed by the Central Bucks District. Should the district announce a closing does not necessarily mean PREP will also be closed.
For those rare occurrences of inclement weather that may jeopardize the safety of the children and other family members, the Director of Religious Education will render a decision to cancel the PREP classes.
A PREP closing announcement will be posted on the parish website home page saint- and sent via e-mail to each family.
ATTENDANCE
• The faith formation provided in our programs is delivered in a spiral format, which means each year’s subject matter is built upon the subject matter learned in the previous year. Therefore, it is imperative that children remain enrolled in the program consistently from year-to-year.
• Attendance is taken by the Catechist Assistants at the beginning of each class. The attendance records are picked up ten minutes after the beginning of the session. Any child reporting 10 minutes late or more may be marked absent.
• The Archdiocese of Philadelphia has established a forty (40) hour minimum standard for in-the-seat learning time for each year of PREP. The PREP year begins in September and typically ends in May.
• Unauthorized early dismissal will be counted as an absence.
ABSENCE POLICY
A forty (40) hour program of religious instruction is mandated by the Archdiocese of Philadelphia, Office of Catechetical Formation. To ensure the compliance of the St. Cyril’s PREP this policy has been developed and will be strictly enforced. Provisions of the policy are as follows:
1) Children are expected to attend all classes including the times when the class goes to the church for special services such as Forty Hour Devotion, Holy Mass, Reconciliation (Penance), etc.
2) Parents are not required to submit a note or call if your child is to be absent unless it is known that the absence with be for two weeks or longer.
3) Should a long-term absence (2 weeks or longer) be necessary due to an illness or a family situation, the parent must contact the Director of Religious Education to discuss the situation and to arrange for a suitable plan to complete the grade level requirements.
4) Should a child incur four (4) absences they will dismissed from the program and will be informed that the child repeat the level in the next PREP year.
DRESS CODE
Dress is casual, however is should be appropriate for class or church. Tank tops, half shirts are not acceptable. Shirts advertising alcoholic products, offensive language or suggestive words are unacceptable.
NON-CUSTODIAL PARENTS
In situations of marital separation or divorce, both biological parents of a student participating in PREP must submit to the PREP office the most recent “Custodial Order of Custody Agreement” document. Should changes occur to the agreement during the year a revised custody agreement must be submitted. At the beginning of each PREP year, both parties of the custody agreement will be requested to present the most recent “Order of Custody Agreement Document.”
Our program abides by the provisions of the Buckley Amendment with respect to the rights of non-custodial parents. In the absence of a court order to the contrary, our program will provide the non-custodial parent with access to the records and other program related information regarding the child. If there is a court order specifying
that there is to be no information given, it is the responsibility of the custodial parent to provide the program director with an official and latest copy of the court order.
If a court order prohibits our releasing a child into the custody of a non-custodial parent, it is the responsibility of the custodial parent to provide the program director with an official copy of the court order or custody section of the divorce decree.
PARENTS RESPONSIBILITIES
Parents are expected to:
Continue their own ongoing faith formation through prayer and adult education and by sharing of time and abilities in the ministries of the parish and especially PREP.
Review and enrich what has been presented in class each week, including weeks when your child has been absent. It is impossible for a child to learn something if it only presented once a week.
Help your children with homework assignments and projects and share their own faith experiences with them.
Pray with your children. Throughout the program, prayer is recognized as personal contact with God. Students are taught and encouraged to pray in their own words.
Be an example of a faithful and committed Catholic and do not let anything or anyone interfere with your relationship with God.
RELIGIOUS EDUCATION RULES:
The PREP seeks to provide an environment that will allow children to learn, experience, and grow as members of our Christian community. A partnership between children, parents and catechists and assistants is necessary to achieve this goal. The “Code of Behavior” encourages children to be accountable for their behavior. They are expected to be courteous to other children and all adults. Every person who chooses to belong to and worship at St. Cyril’s has the right to worship in an environment that fosters reverence and respect for God, Church and each other.
STUDENT CODE OF BEHAVIOR:
1. Follow directions the first time they are given.
2. Raise your hand to speak. Do not interrupt others.
3. Keep hands, feet and objects to yourself.
4. Use encouraging words, no put-downs or name-calling.
5. Stay in your assigned seat.
6. Do not abuse the classrooms, restrooms, or others property
CONSEQUENCES OF INAPPROPRIATE BEHAVIOR
The catechist, supported by the PREP staff, will discuss the consequences of inappropriate behavior with the children, in general terms. At all times the catechists will attempt to administer discipline with dignity for the child. The following is an outline for parents of what they can expect if it is necessary for the catechist to take action in order to control behavior that is disturbing the class.
1. Two (2) warnings will be given to the child.
2. Parents will be called if a child does not respond to the warnings.
3. If a second call is required, the name of the child will be given to the DRE for follow up.
4. After two (2) calls, and intervention by the DRE, a parent will be required to accompany their child to class
5. If further action is necessary, parents and child will meet with the pastor to attempt to determine the reason for the child’s disrespect for the Code of Behavior.
6. Expulsion from the program is the last resort.
Most behavior problems can be solved between the catechist and the parents if there is a spirit of cooperation present that the child can sense. The goal is the same – to create an atmosphere in which learning can take place.
COMMUNICATION
• All parents are welcome and encouraged to discuss any concerns, issues, situations and requests with the Director of Religious Education, the administrative staff, the Catechist or the Sacraments Coordinators.
• Parents are provided with a calendar at the beginning of the PREP program year. This calendar is subject to change during the course of the year. Parents will be notified of changes.
• St. Cyril of Jerusalem PREP attempts to communicate effectively and frequently with parents using the following means; email, “PREP NEWS & NOTES”, parish website saint-, the Sunday Bulletin, and US Postal Service.
• Parents are requested to give their cell phone numbers and e-mail addresses to ensure effective communications.
SACRAMENT PREPARATION INFORMATION
1) Archdiocese of Philadelphia Policy for the reception of sacraments;
• A student must attend two consecutive years of Religious Education in order to be eligible to receive the Sacraments of Reconciliation (Penance), Holy Eucharist and Confirmation.
• Each parish within the Archdiocese prepares their own sacramental program within the guidelines promulgated by the Archdiocese.
• Children are required to receive the Sacraments of Initiation (Baptism, Eucharist, Confirmation) in the parish in which their family is registered.
2) St. Cyril of Jerusalem Policy for the reception of sacraments:
• Children must be baptized
• Family registration in St. Cyril of Jerusalem parish is required
• Parents should be active participants of their Catholic faith and regularly attend Mass on Sundays and Holy Days of Obligation
• Students exhibiting chronic absences, lateness, or who is a persistent discipline problem may have their reception of the sacraments deferred until the following year or later.
• Each family will receive a booklet explaining the sacraments preparation procedures.
• Parents’ participation in the preparation process is critical and they are expected to assist their children with the preparation materials sent home as well as to attend parent meetings.
• Preparation for the reception of a sacrament is a time of prayerful reflection and discernment. A participant’s desire to receive the sacrament is reflected in his or her positive attitude toward the preparation process. Thus proper attendance and behavior are expected.
CHILD ABUSE PREVENTION POLICY:
1. In accord with Pennsylvania State Law, every catechist is considered a mandated reporter of child abuse because of there responsibility for the welfare of the children in their classroom. Any cause for suspicion of child abuse or suspected child abuse must be reported immediately to the DRE.
2. Catechist or Assistants should never use corporal punishment. Any form of abuse – physical, emotional, or sexual will not be tolerated. Suspected child abuse is never reported to the parents but is to be reported to the appropriate agency.
3. To prevent any allegations of inappropriate behavior Catechist must be familiar with the Archdiocesan Ministerial Behavior and Boundaries (refer to the Appendix A on page 21-25 for more information on the Standards)
SEXUAL HARASSMENT AVOIDANCE POLICY:
1. Equal Employment Opportunities Commission (EEOC) definition:
Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:
▪ Submission to such conduct by an individual is made explicitly or implicitly a term of employment;
▪ Submission to, or rejection of such conduct by an individual is used as the basis for an employment decision;
▪ Such conduct has the purpose or effect to interfere with an individual’s work performance, or creates a hostile or intimidating environment.
2. Allegations of sexual harassment can be avoided by discussing with the children the fair treatment and respect of others as part of the classroom rules. Catechists should promptly correct demeaning and intimidating behavior inflicted by one child upon another. Persistent cases of such behavior should be directed to the attention of the DRE.
CONFIDENTIALITY POLICY:
1. Confidential information may be shared with a Catechist or Assistant, only when the information is needed for the proper administration of the program.
2. Catechists are legally obligated to reveal information obtained in confidence if such information will prevent the direct or indirect harm of a student or others. Such information should be revealed to the DRE, parents, and proper authorities.
3. Divulging information revealed in confidence leading to the direct or indirect harm of an individual can make the catechist liable and subject to possible lawsuit.
4. A Catechist’s or Assistant’s opinion about a student, parent, co-worker or staff member should not be discussed outside the organization or at home.
ARCHDIOCESIAN PROHIBITIVE BEHAVIOR POLICY:
SCOPE: This policy applies to all programs administered by the St. Cyril’s PREP to include;
1. Children’s Liturgy of the Word
2. Elementary Program ( 1-6 )
3. GENESIS ( 7,8,9, )
4. High School ( 10, 11, 12, )
PURPOSE: To insure a safe, secure and respectful educational environment, which is necessary for students to learn and achieve high academic standards and build appropriate relationships with others.
POLICY: The PREP refuses to accept any inappropriate behaviors. Therefore, acts of harassment, hazing, intimidation and bullying (including cyber bullying and the like) are unacceptable behaviors and are prohibited in our religious education program.
The PREP staff cannot monitor the activities of students at all times and eliminate all incidents of bullying between students, particularly when students are not under their direct supervision. However, to the extent such conduct affects the educational environment of the religious education program and the rights and welfare of the students and is within the control of the religious education program in its normal operations, it is the PREP’s intent to prevent bullying and thus, must take action to investigate, respond, discipline and remediate those acts of bullying.
The administration and the catechetical staffs are to demonstrate appropriate behavior by treating others with civility and respect, and being aware of and not tolerating harassment, intimidation, hazing and bullying, etc. If incidents do occur, students should be able to report and know that the inappropriate behavior will be dealt with promptly and effectively. There will be no retaliation against a victim, reporter or witness.
DEFINITIONS:
Bullying – involves actions or words against another for the purpose of inflicting physical or emotional harm or discomfort or damage to a person’s reputation that is intimidating or threatening and affects the learning and school environments. The following describes types of bullying but is not an exhaustive list.
o Hitting, kicking, shoving, spitting, hair pulling, or throwing something
o Getting another person to hit or harm student
o Teasing, name-calling, making critical remarks or threatening in person or by other means
o Demeaning and making another the victim of jokes
o Making rude and/or threatening gestures
o Excluding or rejecting the student
o Intimidating (bullying), extorting or exploiting
o Spreading harmful rumors or gossip
If the bully is threatening harm, a student and/or legal guardian should tell a catechist, adult volunteers and/or the Director of Religious Education immediately.
The PREP program will:
• Implement a reporting policy as described above.
• Conduct an investigation to include oral/written statements, witnesses to those statements with signatures.
• Have a plan for removal of students involved for safety/investigation, if necessary
• In writing, state facts of findings (the nature of the bullying and its causes)
• Notify the Pastor
• Notify law enforcement immediately if there are terrorist threats/acts involving weapons
• Document all steps taken (Incident Report)
• Notify parents/guardians of the alleged offender and victim’s parents/guardians.
• Maintain the highest level of confidentiality of all involved parties.
CONTRABAND SEARCH AND SEIZURE POLICY:
It is the PREP’s intention is to respect the rights and privacy of staff and students. However, in the event that a student or staff member is suspected of having weapons or drugs in his/her possession, the DRE must be notified immediately. The DRE will conduct a search in conjunction with an adult witness. Lack of cooperation or a refusal to permit a search will result in the parents/guardians being contacted for assistance in conducting a search. Parental refusal to cooperate will result in the participant’s immediate dismissal from the program.
FIRE DRILL PROCEDURES
In the event weather or fire emergencies, Catechist and Assistants will follow predetermined procedures as posted in the classroom.
• Children will be led to safety in accordance with class room evacuation plan.
• The Catechist should be the last person to exit the room.
• If an Assistant is present, they will lead the children to safety.
• Catechist will bring a record of attendance to account for all their students and re-take the attendance when reaching the designated meeting place.
• A record of all PREP students is maintained in the PREP office to take a post emergency attendance in the event the classroom attendance in not retrievable
• All Catechists and Assistants must know the evacuation route for their classroom; know the location of fire alarms and the procedure for notifying the fire department
SHELTER IN PLACE PROCEDURES
1. Shelter in Place is an emergency response plan to the release of hazardous materials into the air. This response can only be called by the police or fire department. If our program were instructed to shelter in place, we would initiate our plan to protect the children. If a shelter in place is called, no one is permitted to leave or enter the building. It becomes our responsibility to care for the basic needs of the children until we are given permission to safely dismiss the program participants to their parents.
2. Some emergencies call for all to take shelter immediately. Examples are (but not limited to) a hurricane, tornado or hazardous waste release in the general area. The Religious Education Program will stock water, snacks, flashlights, and a portable radio.
APPENDIX A
STANDARDS OF MINISTERIAL BEHAVIOR AND BOUNDARIES
For Priests, Deacons, Religious, Pastoral Ministers,
Administrators, Staff and Volunteers
I. Introduction
The Standards of Ministerial Behavior and Boundaries (the “Standards of Ministerial Behavior” or “the Standards”) are applicable to all priests, deacons, religious, pastoral ministers, administrators, staff and volunteers in the Archdiocese of Philadelphia. They are intended to provide clear standards of behavior and, in particular, a blueprint for the boundaries of appropriate behavior in all interactions with children and young people. The Standards are not intended to create any rights in any person, to obligate the Archdiocese to act at any time or in any manner, or to establish any responsibility of liability of the Archdiocese.
I. Definitions
For purposes of the Standards of Ministerial Behavior and Boundaries only, the following are definitions for terms used herein.
Child Abuse means any form of negligent, reckless, intentional or malicious infliction of injury to a child’s physical, moral or mental wellbeing.
Sexual Abuse means contacts or interactions between a child and an adult where the child is being exploited or used as an object of sexual gratification for the adult.
Sexual Harassment includes unwelcome sexual advances, requests for sexual favors, and other communication (oral or written, including electronic mail) or physical behavior of a sexual nature. There are three categories. One type occurs when submitting to this type of behavior or conduct is implicitly or explicitly made a term of employment. Another type is when submitting or refusing to submit to this conduct is used as a basis for any decision affecting an individual’s employment. The third type is behavior or conduct that creates a hostile environment.
Archdiocese means the Roman Catholic Archdiocese of Philadelphia, including parishes, schools, agencies and institutions which are directly accountable to the Ordinary of Philadelphia.
Church Personnel means any priest, religious, deacon, pastoral minister, administrator, employee or volunteer working on behalf of the Archdiocese, as defined above.
Child or Children means all persons under the age of eighteen or special education adults.
II. Responsibility
The public and private conduct of Church Personnel can inspire and motivate people, but it can also scandalize and undermine the people’s faith. Church personnel must, at all times, be aware of the responsibilities that can accompany their work. They must also know that God’s goodness and grace support them in their ministry.
Responsibility for adherence to the Standards of Ministerial Behavior rests with the individual.
Church Personnel who disregard the Standards will be subject to remedial action by the Archdiocese. Corrective action may take various forms, including but not limited to a verbal reproach, termination of employment, or removal from the ministry, depending on the specific nature and circumstances of the offense and the extent of the harm.
III. Pastoral Standards
1. Conduct for Pastoral Counselors and Spiritual Directors
As used in this section, Pastoral Counselors and Spiritual Directors refers to clergy, religious, staff, and volunteers who provide formal and regular pastoral, spiritual, and/or therapeutic counseling services to individuals, families, or other groups.
Pastoral Counselors and Spiritual Directors must respect the rights and advance the welfare of each person.
Pastoral Counselors and Spiritual Directors:
a. shall not step beyond their competence in counseling situations and shall refer persons they counsel to other professionals when appropriate.
b. Are to carefully consider the possible consequences of counseling before entering into a counseling relationship with someone with whom they have a pre-existing relationship (i.e., employee, professional colleague, friend, etc.).
c. Are not to audiotape or videotape sessions
d. Are not to engage in any form of sexual conduct with the persons they counsel. This includes consensual sexual contact.
e. Are not to engage in sexual conduct with any individual who is close to the persons they counsel such as a relative or friend of the person they counsel. Pastoral Counselors and Spiritual Directors should presume that the potential for exploitation or harm exists in such intimate relationships.
f. Are responsible for establishing and maintaining clear, appropriate boundaries in all counseling and counseling-related relationships.
g. Are to avoid physical contact of any kind (i.e., touching, hugging, and holding hands) between themselves and the persons they counsel. Such actions can be misconstrued and should be avoided. Church Personnel should be mindful that not all members of the congregation are comfortable with physical touching and that hand-shake conduct should ordinarily suffice.
h. Are to conduct counseling sessions in appropriate settings at appropriate times.
1. Counseling sessions must take place in only the professional portion of the rectory or other Church facility. Sessions are never to be conducted in the private living quarters.
2. Counseling sessions are not to be held in places or at times that would tend to cause confusion about the nature of the relationship for the person being counseled. Counseling sessions should be held in an appropriate professional setting and should be scheduled for normal business hours.
i. are to maintain a written log solely of the times and places of each counseling session with each person being counseled.
j. Counseling Children. Counseling children presents additional considerations for Pastoral Counselors and Spiritual Directors.
1. Counseling of a minor must take place in the public/professional areas of Church property. Counseling sessions are never to take place in private living areas or other non-public areas.
2. The door to the room where the counseling session takes place should have a window or the door should be left open.
3. If possible, another adult should be in close proximity during the counseling session.
4. Unless the subject matter precludes it, the child’s parent(s) or legal guardian should be present or aware of the session.
5. The relationship must always remain professional during the counseling sessions.
6. If counseling entails more than two sessions, an evaluation of the matter is to be made with the child’s parent(s) or guardian.
7. The Pastoral Counselor and Spiritual Director need to assess regularly the relationship to determine whether the child is developing a personal/physical attraction to him or her. Such attractions need to be recognized and the child immediately referred to another Pastoral Counselor or Spiritual Director.
k. shall avoid scandal
2. Confidentiality
Information disclosed to a Pastoral Counselor or Spiritual Director during the course of counseling, advising, or spiritual direction is to be held in the strictest confidence possible.
These obligations are independent of the confidentiality of the confessional. Under no circumstances whatsoever can there be any disclosure-even indirect disclosure-of information received through the confessional.
a. At the initial meeting, Pastoral Counselors and Spiritual Directors are to discuss the nature of confidentiality and its limitations with each person in counseling.
b. Information obtained in the course of sessions is to be confidential, except for compelling
professional reasons or as required by law.
i. If there is clear and imminent danger to the persons they counsel or to others, the Pastoral Counselor or Spiritual Director should inform the person being counseled about the disclosure and the potential consequences.
ii. Before disclosure is made, if feasible, the Pastoral Counselor or Spiritual Director should inform the person being counseled about the disclosure and the potential consequences.
c. Pastoral Counselors should keep minimal records of the content of sessions.
d. Knowledge that arises from professional contact may be used in teaching, writing, homilies, or other public presentations only when effective measures are taken to absolutely safeguard both the individual’s identity and the confidentiality of the disclosures.
e. While counseling a minor, if a Pastoral Counselor of Spiritual Director discovers that there is a serious threat to the welfare of the minor and that communication of confidential information to a parent or legal guardian is essential to the child’s health and well-being, the Pastoral Counselor or Spiritual Director is to:
• Attempt to secure written consent from the minor for the specific disclosure
• If content is not given, disclose only the information necessary to protect the health and well-being of the minor.
Consultation with the appropriate Church supervisory personnel is required before disclosure.
3. Conduct with Children
Church Personnel working with children shall maintain an open and trustworthy relationship between the child and adult supervisors.
Church Personnel can and should develop a good rapport with minors. They must also be vigilant to avoid the type of contact with children that could raise questions about the appropriateness of the contact, or which may lead to negative comments about the contact by reasonable people. Church Personnel must not only refrain from inappropriate/improper contact with children, but also refrain from engaging in any action that could give the appearance of inappropriate/improper contact.
a. Church Personnel must always exercise the highest degree of care in all of their interactions with children.
1. Children are not independent. When Church Personnel are with children, their parent(s) or guardian must always be explicitly informed of the child’s location and the purpose of the interaction.
2. Federal, state or local laws may limit or prohibit children from engaging in certain work activities. Church personnel must always ensure that any activities in which they engage with children are not prohibited by labor laws. All children are required to obtain working papers as a condition of employment.
3. Parishes may direct any inquiries regarding the employment of children to the Archdiocese’s Office for Human Resources.
b. Professional attitudes must always be observed in all interactions with minors.
c. Church Personnel are to avoid any unnatural or emotional attachment that a minor may have for them. Such attachments need to be recognized, acknowledged and properly addressed. In some instances, it may be necessary to terminate further contact with the child.
d. Church Personnel must always be aware of the “power” of their role/position.
e. When meeting with a minor, Church personnel should, whenever possible, have another adult present or nearby.
f. Discussions of a sexual nature should only occur, if necessary, to respond to a specific question. Any such discussion should use appropriate, professional language. Slang or street words or phrases should not be used.
g. Topics that could not be comfortably discussed with parents or another adult should not be discussed with children. Church Personnel should not use foul, offensive, or rough language in talking to children.
h. Meetings with children should occur on Church property if at all possible. Children should only be allowed in professional or public sections of Church property. Children should not be invited or taken into living quarters or private areas on Church property or private homes. Church Personnel should never have children in their rooms or spend their days off with children who are not related to them.
i. Church Personnel should avoid being alone with children.
j. Games or sporting activities should be engaged in only in the presence of at least two adults.
k. Alcohol, tobacco, or controlled substances are never to be supplied to children by Church Personnel.
l. Church Personnel are not to engage in physical discipline of children. Discipline problems should be handled in coordination with the parent(s) or legal guardian.
m. Church personnel are not to be alone with a minor in a residence, sleeping facility, locker room, restroom, dressing facility, or other closed room or isolated area that is inappropriate or inconsistent with a ministry relationship.
n. Youth groups are to have at least two adult chaperones for any activity. While on youth group trips, Church Personnel are to maintain a professional stature and socialize along with other adult chaperones. During such youth group trips, individual Church Personnel are not to sleep alone in the same room with a child.
o. Ordinarily, unsupervised children should not be given keys to Church facilities.
p. Church Personnel are never to take photographs of children while they are unclothed or dressing (e.g., in locker rooms or bathing facilities).
q. Church Personnel must be aware of their own and others’ vulnerability when working alone with youth. Use a team approach to managing youth activities.
r. Physical contact with youth can be misconstrued and should occur (a) only when completely nonsexual and other wise appropriate, and (b) never in private.
1. Sexual Conduct
Church Personnel must not, for sexual gain or intimacy exploit the trust placed in them by the faith community.
The Archdiocese strictly prohibits sexual misconduct by any Church Personnel. The Archdiocese strictly prohibits anyone from interacting with children on behalf of the Archdiocese who has a civil or criminal record of child sexual abuse, has admitted prior sexual abuse, or is known to have a diagnosis of pedophilia or ephebophilia as defined by the American Psychiatric Association. For the purpose of these Standards, sexual misconduct involving minors is defined as both sexual exploitation and sexual abuse of individuals both male and female under age 18 as defined by law.
a. Church Personnel who are committed to celibate lifestyle are called to be an example of celibate chastity in all relationships at all times.
b. Church Personnel who provide pastoral counseling or spiritual direction must avoid developing intimate relationships with persons that they counsel, other staff, or parishioners. Staff and volunteers must behave in a professional manner at all times.
c. Church Personnel may not exploit another person for sexual purposes.
d. All allegations of sexual misconduct against a minor by Church Personnel must be taken seriously, and reported to appropriate civil authorities.
e. Church Personnel shall review and know the contents of the child abuse regulations and reporting requirements for the Commonwealth of Pennsylvania and are to follow those mandates.
2. Harassment
Church Personnel must not engage in physical, psychological, written, or verbal harassment of staff, volunteers, or parishioners and must not tolerate such harassment by other Church Personnel.
a. Church Personnel are to provide a professional work environment that is free from physical, psychological, written, or verbal intimidation or harassment.
b. Some examples of behavior or environment that could be considered harassment:
1. any derogatory jokes, comments or slurs delivered in a manner that could be considered belligerent or threatening to another;
2. any unwanted touching, assault, deliberate blocking or any intimidating action that interferes with free movement.
3. any unwelcome touching and/or demands for sexual favors, and also any unwelcome sexually oriented behavior, comments or visually derogatory or demeaning posters, written words, drawings, novelties or gestures which create a hostile or offensive environment.
The Archdiocese prohibits all such conduct, whether committed by supervisory or non-supervisory personnel as well as by a third party (i.e., non-employee of the Archdiocese of Philadelphia) engaged in business with the Archdiocese of Philadelphia.
c. Harassment can be a single severe incident or a persistent pattern of behavior where the purpose or the effect is to create a hostile, offensive, or intimidating work environment.
d. Possession of any pornographic pictures, or other sexually oriented material, on church Property is strictly prohibited.
e. Allegations of harassment are to be taken seriously and reported immediately to the individual’s immediate supervisor, or other appropriate Church authorities.
3. Reporting Misconduct
Church Personnel have a duty to report their own ethical or professional misconduct and the misconduct of others.
a. Church Personnel must hold each other accountable for maintaining the highest ethical and professional standards. When there is an indication of misconduct by Church Personnel, the person who obtains knowledge of the misconduct should notify his/her supervisor or other appropriate Church authorities.
b. The obligation of Pastoral Counselors and Spiritual Directors to report misconduct of the persons they counsel is subject to the duty of confidentiality. However, any agreement or duty to maintain confidentiality must yield to the need to report misconduct that threatens the safety, health, or well-being of any of the persons involved.
These obligations are independent of the confidentiality of the confessional. Under no circumstances whatsoever can there be any disclosure-of information received through the confessional.
APPENDIX B
UNIVERSAL PRECAUTIONS
Safety Procedures
Universal Precautions
Because of the concern on the part of personnel that some very serious and life threatening illnesses can be spread through contact with blood and other bodily fluids when anent occurs, it is necessary to publish some precautions that must be inaugurated in our program. AIDS is one disease that can be spread in this manner but there are a wide variety of diseases that can be spread through contact with blood, drainage from scrapes and cuts, feces, urine, vomit, respiratory secretions (nasal discharge), and saliva. If you have contact with any of these bodily fluids, you are at risk of infection from these various diseases. The risk is very low and dependent upon the type of contact made and the type of fluid involved. It is simply good policy to treat all spills of bodily fluid as infectious in order to protect yourself and others from becoming infected.
I. HOW SHOULD BLOOD AND BODILY FLUIDS BE HANDLED
A. Disposable, waterproof gloves should be worn when you come into direct contact with body fluids (bloody nose, vomit, soiled clothing, cuts and scrapes, etc.). Gloves used for this purpose should be placed in a plastic bag or lined trashcan, secured and disposed of daily.
WASH HANDS FOR TEN SECONDS WITH SOAP AND WATER AFTER DISPOSING OF USED GLOVES
B. If no gloves are available and your hands come in contact with these fluids, you should wash your hands and other affected skin for ten seconds with soap and water after the direct contact has ended.
All materials used to clean the spill (tissues, paper towels, etc.) should be disposed of in the same manner as the plastic gloves.
II. HANDWASHING
A. Proper hand washing is important. This requires the use of soap and warm
water and vigorous washing under running water for approximately ten seconds. Rinse hands thoroughly and dry them with paper towels or hand dryer. Do not use a cloth towel.
III. DISINFECTANTS
A. A solution of ten parts water to one part household bleach will destroy HIV and should be used to clean all spills.
B. This solution should be used to wash all equipment involved in cleaning up a bodily fluid spill, including mops, buckets, dustpans, etc. Any surface involved must be cleaned with the above solution. This solution should then be disposed of by emptying it down a drainpipe.
C. Contaminated clothing must be laundered with soap and water to eliminate potentially infectious agents. The addition of bleach will reduce the risk of potential infection. Clothing soaked with body fluids should be washed separately from other clothing.
IV. STUDENTS
A. Many times students volunteer to clean up accidents or assist a friend who has fallen and is
bleeding. Please explain to them the necessity of not touching blood or any other bodily fluid with bare hands. Please do NOT ask a student to clean up any vomit, etc.
APPENDIX C
Shelter in Place
DEFINITION
Shelter in Place is an emergency response plan to the release of hazardous materials into the air. This response can only be called by the police or fire department. If our program were instructed to shelter in place, we would initiate our plan to protect the children. If a Shelter in Place is called, no one is permitted to leave or enter the building. It becomes our responsibility to care for the basic needs of the children until we are given permission to safely dismiss the students to their parents.
PLAN OF ACTION
Should our program be instructed to shelter in place, we would notify each classroom and building by cell phone. The announcement will be made twice and each catechist is asked to notify others in the building. The first priority in this plan is to move the students into a location that can be sealed off properly. Please move children away from windows. Roll will be taken to ensure that each student is accounted for.
Classroom doors and remaining exterior doors and windows will be sealed shut. These sealed entrances will not be opened until permission is given by the police or fire department. Supplies of plastic sheeting and duct tape have been purchased.
We have purchased a supply of bottled water. This water is stored in each classroom allowing for a quick delivery. Non-perishable food items have also been purchased.
Shelters in Place kits have been assembled. These kits include battery-operated radios, flashlights, walkie-talkies and first aid supplies. A sufficient supply of sanitary supplies is available. Our place allows for the use of toilets and urinals, where available. A supply of hand sanitizer has been purchased.
A staff person will remain with the students.
In time of crisis, it will be the first instinct of every parent to want to run to PREP to get their children and take them home. During most emergency situations, this instinct is correct. During a time when Shelter in Place has been called, this instinct is counterproductive. Our buildings will be sealed off and no one is permitted to leave or enter the building. Anyone who arrives at PREP is putting him or herself in danger and could add to the tension that would be a part of this situation. Please remember to obey the police and fire department and stay indoors until the “all clear” signal is given.
PHONES
During a crisis, it may be difficult for communications to go out or be received over the phone. The Shelter in Place requires the use of cell phones if possible. If phones are operational, it would be important for our phone lines to remain open to allow for communication between the police and fire department and our school. Phone calls from parents would only tie up those lines and interfere with this communication process. Our plan does allow for a call for parents to be notified that we have been instructed to shelter in place. This can be accomplished by our parish staff or Catechists or assistants present utilizing the information provided to each Catechist. It will also be posted on our website if possible.
DISMISSAL
Our plan requires that once a Shelter in Place is instituted, NO ONE may leave or enter the building. This is the most critical aspect of the plan. Once we receive the “all clear” signal from the police or fire department, we will invite parents to enter the building for dismissal. No student will be dismissed to anyone but a parent unless arrangements have been made with the program director.
MODIFICATIONS
It would be unwise to think that the plan in place will cover every possible eventuality. The need to make decisions within our buildings will follow the same protocol as any other emergency situation. The program director will make those decisions. In the event that the director is unable to make those decisions, the decision will rest with other members on staff.
APPENDIX D
FIRE DRILL PROCEDURE
PORTABLE
1. Children become quiet immediately and listen to the directions of their Catechist or person in charge at that time
2. Children should not take their belongings with them.
3. Children must be told to walk, orderly, out the nearest door if available.
4. If one exit is not available, than, all should proceed out of the exit that is open.
5. If possible, adults should shut all windows.
6. Adults should take the class folder if available.
7. Children are to remain quiet outside and attendance should be taken. Once the signal is given that it is ok to go back inside, the children should walk quietly back inside.
PARISH HALL
1. Children become quiet immediately and listen to the directions of their Catechist or person in charge at that time
2. Children should not take their belongings with them.
3. Children must be told to walk, orderly, out the nearest door that is available.
4. Adults should take the class folder if available.
5. Children are to remain quiet outside and attendance should be taken. Once the signal is given that it is ok to go back inside, the children should walk quietly back inside.
RECTORY BASEMENT
1. Children become quiet immediately and listen to the directions of their Catechist or person in charge at that time
2. Children should not take their belongings with them.
3. Children must be told to walk, orderly, out of the main staircase door, up to stairs, out the door, and up the outside stairs and onto the parking lot away from the building.
4. Adults should take the class folder if available and shut all windows and all doors.
CHURCH CRY ROOM
1. Children become quiet immediately and listen to the directions of their Catechist or person in charge at that time
2. Children should not take their belongings with them.
3. Children must be told to walk, orderly, out of the main door and out the main door of the church to the parking lot
4. Adults should take the class folder if available and shut all windows and all doors.
[pic]
A Catechist’s Prayer
Loving Father, Giver of all that is,
Help me to remember that every gift I have comes from you.
Expand my vision so that I can appreciate your goodness
in the world around me.
Jesus, our Redeemer,
You are the path to the treasures of my heart and soul.
Strengthen my commitment to be a Catechist
and deepen my capacity to share your truth with those in my care.
Holy Spirit, Love Divine,
All life and energy flows from you.
Illuminate my thoughts and intensify my desire
to grow ever deeper in my faith.
I lift up my prayer to you, God—Father, Son, and Spirit—in humility and hope. Amen.
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