ORGANIZATION:



ORGANIZATION: Mid-Willamette Valley Council of Governments

DATE: November 2020

LOCATION: Salem, Oregon

DEPARTMENT: Administration RANGE: 4 (non-exempt)

JOB TITLE: Accounting Clerk

PURPOSE OF POSITION: Perform a variety of general accounting functions, and office support activities within the finance department.

ESSENTIAL JOB FUNCTIONS:

Maintain vendor files and match vendor invoices and authorizing documents; verify quantities and prices billed. Investigate invoice discrepancies and notify appropriate department of problems. Enter invoice data into computer and prepare checks. Attach back-up material and forward for signature. Maintain records necessary for future reference and documentation of activities.

Record incoming cash on the cash receipts system. Maintain check registers and monitor cash flow.

Provide information to employees about various administrative procedures.

Prepare invoices and contact past due accounts as directed. Identify and resolve discrepancies, as necessary. Ensure proper coding of revenue and enter on accounting system.

Utilizing Microsoft Excel, prepare worksheets for summarizing and spreading costs to various departments for expenses such as copier, postage, office supplies, etc.

Prepare and make bank deposits. Disburse and reconcile petty cash fund and replenish as necessary. Reconcile bank statements.

Assists local governments with administrative and regulatory requirements associated with federal or

state funding programs.

Assemble and prepare reports to funding sources for review by supervisor.

Perform a variety of general office support activities as requested such as: filing, taking and distributing messages, photocopying, etc.

Establish and maintain cooperative, professional working relationships with other Agency staff, member organizations and the general public.

Other duties as assigned.

Follow all safety rules and procedures for work areas.

Job Title: Accounting Clerk DATE: November 2020

AUXILIARY JOB FUNCTIONS: Research financial information and prepare summaries for use by others. Design and update forms used within department. Provide assistance to other staff as workload and staffing levels dictate. Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility. Maintain work areas in a clean and orderly manner.

JOB QUALIFICATION REQUIREMENTS:

MANDATORY REQUIREMENTS: Basic knowledge of accounting practices/bookkeeping, secretarial practices and general office practices and procedures. Ability to operate standard office equipment such as computers, copiers, ten-key calculator, telephone system and fax machine. Able to create worksheets in Microsoft Excel and documents in Microsoft Word. Equivalent to high school diploma plus additional specialized training and one-year experience in performing similar duties, or any satisfactory combination of experience and training that demonstrates the knowledge, skills and abilities to perform the above duties.

SPECIAL REQUIREMENTS/LICENSES: None.

DESIRABLE REQUIREMENTS: Completion of two-year college program in accounting practices or similar financial practice training. Knowledge of the Grants Management System (GMS) software program.

PHYSICAL DEMANDS OF POSITION: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORKING CONDITIONS: Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.

SUPERVISORY RESPONSIBILITIES: Supervision is not a typical function assigned to this position. May provide training and orientation to volunteers, students and newly assigned personnel on site policies and practices.

SUPERVISION RECEIVED: Works under the general supervision of the Finance Director.

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