2015 Spring Art Fest Vendor Packet



Vendor Management by EWMedia Group6606 FM 1488, Ste 148-116, Magnolia, TX 77354832-413-2217, 866-875-8960 - Toll-Free Phone/FAXdon@?* ?2nd Sugar Land Art Center Spring FestivalDate: Sat., March 28, 2015Time: 10 AM – 5PMLocation: 104 Industrial Blvd, Suite Q, Sugar Land TX, 77478Information: All ages, Free to the public, More information at _______________________________________________________________________Fine art created by the members of the Sugar Land Art Center and Gallery, and other artists will be featured for sale at the 2nd Annual Arts Fest. The event will also feature an art show by Fort Bend County ISD Art Students, entertainment, a kids’ zone with art project participation, a silent auction, live auctions, and more. Proceeds from the event support the Sugar Land Art Center and Gallery (a 501(c)(3) nonprofit organization), and their many projects, such as their Children’s Art Camp.If you would like to become a vendor, sponsor, performer, or to find out more information, visit APPLY FOR THIS FESTIVALThe 3-page Vendor Application is included in this packet. Apply online or view a schedule of upcoming shows: featuredApplication begins on next page…?Spring Art Fest 2015 - Vendor ApplicationSat, March 28, 2015; 104 Industrial Boulevard, Sugar Land, TX 77478Contact: Don Schwarzkopf, 832-413-2217 * 866-875-8960-toll-free phone/fax don@Company: _______________________________ Contact Name: _________________________________Bus. Phone: __________________? Home: __________________ Cell (Required): ___________________Email (Required): _______________________________ Web: ___________________________________?Address: ______________________________________ City _______________ State_____ Zip________1-DAY BOOTH RENTAL FEES?Application can be filled out and paid online?at: ???????????????????? CheckOptionSpaceFee# NeededAmount DueGallery Member Artist space rental10’x10’$75Non-Gallery Member Artist space rental (Description of booth & activities10’x10’$100Non-Profit Free Activity (Must be approved-space is limited)10’x10’FREE12"x12" canvas (I will purchase 1 per space & paint it myself)$512"x 12" canvas (To be painted by a gallery member for me)$10NoteRefunds and credit will not be made for cancellation (for any reason) after 3/14/2015TOTALPAYMENT:?Make checks & money orders payable to:? EWMedia ?????1?? After 3/02/2015 – only credit cards, cash, cashier’s checks or money orders accepted.?????2.? Online Registration & Credit Card payments may be made at: Mail Application & Payment To:?? Don Schwarzkopf – EWMedia Group????????????????? ????????????????????????????????????? ? 6606 FM 1488, Ste 148-116, Magnolia, TX 77354DateTimeItem3/02/20155:00 PMRegistration Deadline3/21/20155:00 PM12’x12’ Art Due3/28/20158:00 – 9:45 AMBooth Set-Up3/28/20155:00 PMBooth Breakdown4/04/201510:00 AM – 5:00 PMRAIN DATESTATEMENT OF LIABILITY: The undersigned individual hereby agrees to save, indemnify and hold harmless: Sugar Land Art Center & Gallery, EWMedia, the property owners of 104 Industrial Blvd, and all such parties, officers, and employees from and against any and all claims of liability, judgments, or demands including those arising from injuries to or death or persons and damage to related participation in the Spring Art Fest 2015. I have read, understand and I complied with the Spring art Fest 2015 Vendor Guidelines. My signature accepts that I agree to all the terms and conditions listed above and in the Vendor Guidelines.?Print Name_______________________ Signature________________________ Date: ______? ____, 2015? Packet – Page 2 of 4 / Application – Page 1 of 3?? SLAC&G ART FEST 2015 VENDOR GUIDELINES Keep this information for your referenceIMPORTANT DATES & TIMES03-02-155:00 pm Registration deadline 03-14-15Cancellation Date: No Refunds after this date. 03-21-15 5:00 pm12"x12" canvas to SLAC&G 03-28-15Set Up Schedule Booth assignment & set up schedule delivered by email 8:00 am Artist set up according to schedule based on assigned set up time9:15 am No cars permitted to drive to the booth 9:30 am All cars removed from the art festival site 9:45am Booth set up to be complete 10:00 am - 5:00 pm Open to public 5:00 pm - 6:00 pm Artist Breakdown - Order of breakdown to be determined. 04-04-15Rain Date Mail Application & Payment To:?? Don Schwarzkopf – EWMedia Group????????????????? ????????????????????????????????????? ? 6606 FM 1488, Ste 148-116, Magnolia, TX 77354A. Artist Booth Space Information Artwork Information: If the Artist is selling prints or reproductions, it must be clearly labeled. Booth Information: Booth assignment is at the discretion of the Registration Committee. Notification registration processing will be sent by email within 3 days of receipt. Email booth information Notification of booth assignment will be sent by email by March 23rd. Notification of assigned set up time. Parking instructions. Rental of the booth space is for only space & participation in the Art Fest 2015. No tables, chairs, or tents provided. Artists & renters are responsible for table(s), chair(s), tent(s), all display stands, etc. Tent color is not restricted this year. Electricity is not available. We prefer that all artists or a representative be present on the site during the entire festival. Each booth renter is responsible for its contents and security. Sharing a Booth Multiple artists can share a booth paying the applicable space rental fee. There is no additional charge per artist, etc. All artists sharing a booth are bound & agree to the Festival guidelines. Packet – Page 3 of 5 / Application – Page 2 of 4SLAC&G ART FEST 2015 VENDOR GUIDELINES12"x12" Painting Donation to the SLAC &G Art Booth Each booth space rented is required to provide SLAC&G a 12"x12" painting. For example, a renter uses 2 10x10 booth spaces, then the renter is to provide SLAC&G with two (2) 12"x12"" canvas paintings. If a booth renter is a non-painter, then at registration, you can purchase a 12"x12" canvas for SLAC&G members to paint. SLAC&G has 12"x12" canvases available for $5. If you have pre-paid for 12"x12" canvases that you will paint, please email Crystal Bradbrook to coordinate pick up of the canvas. Deliver painted 12"x12" canvas to Crystal Bradbrook by March 21st. The SL Art Guild will sell the painted 12"x12" canvases for $25 as a fund raiser to help keep the SLAC&G's outreach programs and gallery operations going! Listing of Artists or Business' website on the Art Fest 2015 website page All participants will have their name listed on the SLAC&G webpage for the Art Fest 2015 For $10, SLAC&G is offering any non-member participant to have their website link from the Art Fest 2015 webpage. If an artist doesn't have a webpage, SLAC&G is able to provide a webpage on the for this event only for a $50 1-time development fee & $7 per month to be paid in advance. The contents can be: 5 images, with title, medium & size delivered in high resolution jpeg format. If the format is not high resolution the images will pixelate. 100 word artist bio and or artist statement written by the artist. Artist contact information: name, phone, email, & mediums worked in. Provide this information to Crystal Bradbrook at crvstal@Set Up Time No booth set up before 8:00 am - Artists & vendors cannot begin set up before 8:00 am Saturday morning. To facilitate smooth set up, artists & vendors will be assigned booth set-up times in the 03/23/15 email. To avoid blocking the pathways, you will not be permitted to enter the art festival grounds before your assigned time. For safety reasons, no cars will be permitted to the Art Fest area after 9: 15 am & all cars must be removed by 9:30 am. No late set up after 10:00 am will be permitted. In order to maintain a professional environment, it is important that your booth be ready for guests at 10:00 am. We regret, you will not be permitted to participate if you arrive after 9:45 am. Additionally, if you are late & unable to set up your booth then your registration fee will be forfeited. No returns or credits for any reason. Breakdown No booth breakdown before 5:00 pm. To breakdown earlier is prohibited & disrespectful to Art Fest participants & visitors. Booth space is to be left clean & free of debris. For safety reasons, we plan to provide a schedule for artists' cars to enter the Art Fest area to go to the booth for breakdown. We need to stagger the ability for cars/trucks to drive to the artists' booth for loading. More details to follow. Packet – Page 4 of 5 / Application – Page 3 of 4SLAC&G ART FEST 2015 VENDOR GUIDELINESArtist Parking a. There will be designated artist's parking. More details to follow. Food & Drinks Artists can bring their own refreshments, but are prohibited from selling them to the public. We plan on having food trucks and/or commercial food vendors at the festival. Artist Relief Volunteers SLAC&G hopes to have high school students available for Artist Relief. Things Artist Relief Volunteers Can Do: Sit in your booth while you get lunch or go to the bathroom (Please limit use of booth sitters to 30 minutes or less). Help carry patron purchases to their car, as long as they are accompanied by the patron. Things Artist Relief Volunteers Cannot Do: Carry art without the artist or patron present. Run errands off the premises. Sit in your booth for longer than 30 minutes Festival Toilet Facilities a. Restrooms in the Sugar Land Art Center and Gallery are not for Art Festival use. Please be respectful of this. Rain Date In the event of inclement weather that could force the Art Fest to be cancelled, cancellation will be posted on on the Events page. If possible, the Art Fest Committee will make every effort to contact participants by email or phone. If the Art Fest is cancelled, Saturday, April 4th, has been designated as the rain date. All other conditions remain unchanged & applicable. Sales Tax Information You will need to collect sales tax of 8.25 for anything that you sell. Houston has a city sales tax of 2, and Texas state sales tax is 6.25. City of Sugar Land and Texas state sales tax are not filed separately. All sales taxes are filed through the Texas Comptroller's Office. If you sell anything, you must have a valid Texas Sales Tax Permit, which can be obtained through the Texas Comptroller's Office. You can obtain one online by following this link: and clicking on the "Apply for a sales tax permit" link located towards the bottom of the list in the middle of the page. Artists are responsible for collecting and paying State Sales Tax. You can contact the Texas Comptroller's Office with questions at (800) 252-5555 or check their website at . Under the "I Want To ...” section of the Comptroller's Office website, the first link on the list, File/pay sales and other taxes with WebFile, allows you to file/pay your State Sales Tax online. Packet – Page 5 of 5 / Application – Page 4 of 4 ................
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