Texas Equitable Access Roadmap: A Toolkit to Support Texas ...



Texas Equitable Access Roadmap: A Toolkit to Support Texas Districts to Develop Local Equitable Access PlansProject Management Planning TemplatesThis project management planning tool provides district teams with two planning resources that can be used to support any and all of the steps in the Texas Equity Toolkit Roadmap process. The first resource is a planning template to consider the team you will form in your district to develop and implement your local equity plan. The second is a planning template to map out the roles and responsibilities. Project Management Template I: Building a District Internal Team and Defining RolesCompleting a district-level equity plan requires the expertise of multiple professionals within the district. Creating the plan will require a minimum of five meetings (one for each step); members must be able to commit to participating in the entire process and taking a leadership role on one or more steps. Consider including team members with a knowledge of or familiarity with the issues listed in the planning template below. (Note that in some instances, the same person can fill multiple roles.) Project Management Template I. Considering Membership for Your Internal District TeamIssue AreaCritical Area(s) for Member(s)District Team Member(s) with Knowledge of or Familiarity with this Issue AreaStakeholder Engagement & CommunicationData Review & AnalysisRoot Cause AnalysisSelecting StrategiesPlanning for ImplementationHuman ResourcesCultural SensitivityProfessional DevelopmentPublic Speaking/ FacilitationFundingInstructionData Assessment/ EvaluationOther:After you have assembled your team, plan for roles and responsibilities across the entire plan development. It may be helpful to create an RACI chart to consider team roles and responsibilities; in an RACI chart, each team member is assigned to be Responsible, Accountable, Consulted, or Informed for each task. An example is included on page 8 of the Center on Great Teachers and Leaders’ (GTL Center’s) Implementation Playbook. You may also find the GTL Implementation Playbook’s project management template to be helpful in planning your team’s roles and responsibilities. Project Management Template II: Timeline, Roles, and Responsibilities This tool was developed by adapting the GTL Center’s Implementation Planning Tool using the material provided in Step 5 of the Implementation Playbook, “Create a Project Management Plan.” Districts may find the other project management and implementation guidance in this tool to be helpful when considering early planning and implementation steps.The second project management template may be useful for your team in planning to develop your district’s equity plan and in carrying out the strategies that are put forth in your equity plan. This generic project management tool is meant to identify action steps required to carry out a given task or project, identify people responsible, and consider the overall timeline. Your team may wish to modify this template for use on particular elements of equity planning. DirectionsFor each task or strategy, use the project management template to plan the process,timeline, and team that will carry out the work.For each task or strategy, consider each step that would be required to take the task from early planning to completion. List these action steps in the column on the left. Every action step should have its own row.Assign each action step to a specific member of your team.Include due dates for each action step using the final four columns on the right of the planning tool.There are multiple online tools, apps, and websites to support project management planning processes. If your team prefers to use a shared Web-based planning tool to organize your work, you might consider such tools as:SmartSheetMicrosoft SharePoint or OutlookGoogle Docs HYPERLINK "" AsanaProject Management Template II. Timeline, Roles, and ResponsibilitiesStrategies, Tasks, and Action StepsPerson ResponsibleQ1Q2Q3Q4 ................
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