Bidding Requirements, Contract Forms and ... - Austin, Texas



City of Austin

Standard Contract Documents

Summary of Changes

Revisions made to the Bidding Requirements, Contract Forms, Conditions of the Contract, and General Requirements are as follows:

Document

Number Date Title

TOC 03/12/12 Table of Contents

Changed dates of revised documents.

Added 00631 Title VI Assurances Appendix A.

Added 00810A Standard Federal-Aid Assurances (federal projects only). Reserved Section (not available in standard documents).

00020 03/12/12 Invitation for Bids

Page 1 Bid Opening location changed to new address at 105 W. Riverside (Contract Procurement Division).

Page 2 Anti-Lobbying and Procurement Ordinance number and date changed to reflect newly-amended Article.

00020S 03/12/12 Invitation for Bids (Small Projects)

Page 1 Bid Opening location changed to new address at 105 W. Riverside (Contract Procurement Division).

Page 2 Under 1.11 Submission of Bid, item (h) added, requiring Section 00631 (Title VI Assurances form) to be completed and signed.

Page 3 Under 1.14 Award and Execution of Contract, added new 6th paragraph on stipulations for selecting local bidder, per legislative changes.

Page 3 Wording change under 1.16 Anti-Lobbying and Procurement to reflect changes to ordinance.

Page 18 Added Section 00631 (Title VI Assurances form) under 3.1 Other Bid and Contract Documents

Various Changed ‘Contract and Land Management Department’ to ‘Contract Management Department’ per new name, wherever mentioned.

00100 03/12/12 Instructions to Bidders

Pages 1-4 Updated language under Anti-Lobbying and Procurement section to reflect changes to Ordinance.

Page 7 Under 7. Submission of Bid, item (k) added, requiring Section 00631 (Title VI Assurances form) to be completed and signed. Item previously labeled (k) moved to (l).

Page 7 Address for bid submission updated to new bid opening location at 105 W. Riverside (Contract Procurement Division).

Page 8 Under 9. Rejection of Bids, item A.10 added for failure to submit signed copy of Section 00631 (Title VI Assurances form).

Page 10 Location of protest submission changed to new address at 105 W. Riverside (Office of Director).

Page 11 Under 12. Award and Execution of Contract, added new 5th paragraph on stipulations for selecting local bidder, per legislative changes.

Various Changed ‘Contract and Land Management Department’ to ‘Contract Management Department’ per new name, wherever mentioned.

00300U 03/12/12 Bid Form (Unit Price)

Pages 1-2 Removed ‘No.’ column on bid form.

Page 1-2 Bid form header limited to once per page instead of above every bid item line.

Page 3 Base bid line moved below Allowances, to include allowances. Total Bid line clarified to be base bid including allowances plus alternates.

Page 3 Under Notes, fourth bullet added to refer to Section 1020 for Allowances.

Page 8 ‘No.’ column on left end removed from Computer Printout Form.

00450 03/12/12 MBE/WBE No Goals Form, No Goals Utilization Form

Pages 1-2 Significant wording changes.

00500 03/12/12 Agreement

Page 1 1st Instruction box modified to ‘Contract Management Department’.

00631 03/12/12 Title VI Assurances Appendix A

Page 1-2 NEW SECTION. Applicable for ALL projects. Must be signed and submitted with bid per Section 00100 new requirements.

00650 03/12/12 Certificate of Insurance

Page 1-2 Major changes to language and format.

00670 03/12/12 Texas Sales and Use Tax Exemption Certificate

Page 1 Update signature block for new Acting CFO of Purchasing.

00700 03/12/12 General Conditions

Page 4 Under Definitions, 1.32 Owner’s Representative, rollover item from 00810 to add that Owner’s Representative will be identified at pre-construction conference.

Page 6 Revised text under 2.4.2.1 Baseline Schedule to refer to 01310 if applicable, or Section 01300.

Page 7 Rollover item from 00810: 2.4.2.15 requiring certificate for workers compensation insurance coverage as submittal item. Language revised to reflect requirements in Article 5.2.

Page 12 Under 5.1 Surety and Insurance Companies, language modified and added per legislative requirements.

Page 50 Under 16.5 MBE/WBE Program Progressive Sanctions, rollover item from 00810 to add paragraphs .5 and .6.

00810 03/12/12 Supplemental General Conditions

Various Changed ‘Contract and Land Management Department’ to ‘Contract Management Department’ per new name, wherever mentioned.

Page 2 Added definition for ‘Allowances’ (1.57).

Page 3 For Federally-funded projects, paragraph 3.1.3 added for Federal Aid Assurances.

Page 12 Instruction box text for 5.3.1.7 modified to insert the paragraph in all projects.

Page 18 Instruction box text for 5.4.2 corrected to delete paragraph if percentages are unchanged.

Page 28 Text in last instruction box after 15.3 corrected to reference paragraph 13.7.5.

00810A 03/12/12 Supplemental General Conditions – Federal-Aid Assurances

Various NEW SECTION. For use on Federally-funded projects only. Replacement for 00480. Project Manager to modify contents of section based on funding source requirements.

00820 03/12/12 Modifications to Bidding Requirements and Contract Forms

Page 2 Under 7. Submission of Bid for projects with No MBE/WBE Goals, item (k) added, requiring Section 00631 (Title VI Assurances form) to be completed and signed. Items previously labeled (k) and (l) moved to (l) and (m).

Page 2 Under 7. Submission of Bid for projects with No MBE/WBE Goals, added note to item (m), No Goals Form.

Page 2 Under 7. Submission of Bid for projects with No MBE/WBE Goals, address for bid submission updated to new bid opening location at 105 W. Riverside (Contract Procurement Division). Department name changed to ‘Contract Management Department’.

00830 03/12/12 Wage Rates and Payroll Reporting

Page 1 Under 1.B Minimum Wages, additional sentence added in last paragraph to require posting additional wage-related documents.

Page 2 Under 4.A Payrolls, item .4 added requiring Contractor to keep record of Payroll Deduction Authorization Forms.

Page 3 Under 6. Area Practice, item .C added to address split classifications and multiple wage rate schedules.

01010 03/12/12 Summary of Work

Page 4 Under Example #2, 1.22 Location of Project, item letter corrected to capitalized ‘A’.

01200 03/12/12 Project Meetings

Page 2 1.4.A Preconstruction Conference Attendees, updated .11 for correct department/division name, and to discuss wage compliance only; also added .12 for SMBR representative for M/WBE compliance.

Page 4 1.5.C Job Meeting Topics, added .10 and .11 to include ‘Status of SMBR Compliance Plan’ and ‘Status of Safety Training Certificates’, respectively. ‘Other’ moved to .12.

01380 03/12/12 Construction Photography & Videos

Pages 1-2 Pre-construction video and photographs: wording change to submit video and photographs within ten (10) calendar days of Notice to Proceed.

Page 4 Clarified wording in instruction box for 3.5.

Page 4 Corrected numbering: 3.4 Additional Asset Photographs should be 3.5.

01500 03/12/12 Temporary Facilities

Page 6 Under 3.21 Required Job Site Postings and Notices, added City of Austin Wage Contact and EEO posters in accordance with 00830 changes. Updated website link for Rest Break Ordinance Posters.

Page 7 Under Additional Postings Required for Federally Funded projects, changed references of Section 00480 to 00810A.

01900 03/12/12 Prohibition of Asbestos Containing Materials

Page 2 Add clarification of statement numbers and abbreviations under ‘The E/A has signed the following:’

Page 3 Under ‘Non Use of Asbestos Affidavits’, clarification in first two paragraphs for affidavit document names. Second paragraph changed to ‘Prior to final payment’ for submission of 00681.

Page 3 Under ‘Non Use of Asbestos Affidavits’, last paragraph modified to read ‘Final payment shall be withheld…’.

Page 3 Last instruction box corrected to read ‘shall insert E/A Statements into the manual’.

END

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