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Agenda of Texas State University College Panhellenic2.24.20The regular meeting was called to order by President Makenzie Horton at LBJSC 3-14.1. ROLL CALL: Alpha Delta Pi: Alpha Gamma Delta: Alpha Xi Delta: Chi Omega: Delta Gamma: Delta Zeta: Gamma Phi Beta: Zeta Tau Alpha: The Panhellenic CreedWe, as undergraduate members of women's fraternities, stand for good scholarship, for guarding of good health, for maintenance of fine standards, and for serving, to the best of our ability, our college community.Cooperation for furthering fraternity life, in harmony with its best possibilities, is the ideal that shall guide our fraternity activities.We, as fraternity women, stand for service through the development of character inspired by the close contact and deep friendship of individual fraternity and Panhellenic life.The opportunity for wide and wise human service, through mutual respect and helpfulness, is the tenet by which we strive to live.GUESTS: The directors for Bobcat Build:Registration is open for Bobcat Build on Saturday, April 4th, 2020. Registration closes on March 2nd, 2020. Bobcat Build has now turned into a Texas State University tradition and serves as the largest service project on campus. It is also one of?the?largest, one-day community service projects in the state of Texas.?Every spring semester, students volunteer their time to complete various service projects throughout the community such as landscaping, painting, or clean-ups at residents’ homes, local schools, parks, churches, and neighborhoods. For more information about Bobcat Build and how you can become involved, please e-mail at?bobcatbuild@txstate.edu?or call the office at (512)-245-4245.PREVIOUS MINUTES: The minutes of the 2-10-20 meeting was approved as distributed.TREASURER’S REPORT: The Treasurer reported as follows: Expected Income Fiscal Year 20: $52,125.00Actual Spring Income: $6,275.00Expenses to date: $2,756.00OFFICER REPORTSPresident [mrh196]:Philanthropy packets are due March 4th please make sure everyone buys tickets in advance it’s first come first serveWe will have a couple things to vote on today so please make sure to ask questions if you don’t understand it!Director of safety and communications Julia Saldavia offers discounted CPR classes a couple times a month for big groups here is her email if any of your members are interested juliesaldiva@txstate.eduThe Austin Area Panhellenic Alumnae (AAPA) Scholarship closes March 10th. For any woman that graduated high school in the Austin area here is the link to apply? institute annual conference this weekend Feb. 28th-29th in the LBJ student center?First Vice President [arf80]:NPC open applications for 2020-21 Student Advisory CommitteeThe SAC helps support the work of NPC to advance the sorority experience, represent the collegiate Panhellenic woman's perspective and provide suggestions to NPC leadership and professional staff on existing College Panhellenic campaigns and programs as well as ideas for new initiatives.While anyone can directly apply, we are asking that you reach out and encourage collegiate sorority women you believe would make good candidates to apply.?National Panhellenic Conference Student Advisory Committee Overview and ApplicationDelegate CalendarWe are going to start putting all big events for each sorority on the Delegate Calendar. Ex: Sisterhood, Date party, formals, and Profit chairs.?I can only see Chi-o on the calendarIf you have added to the calendar, you did not add it to the delegated calendar. The problem is Google syncs the events to your personal google calendar and I need to add your personal email to the admins to solve the problem. Once your admin, you will be able to see all the colors that I assigned to each sorority.We are voting on Scholarship and PR chairs based on what your chapter voted. For PR you will circle the name of the applicant your chapter voted for. For Scholarship, you will circle yes or no because there is only one applicant.?VP of Judicial Affairs [jrc353]:My office hours are still M/W from 1:30-3:30!My next round table is 3/30 @ 5:30 in LBJ 3-21.3I had four out of the eight sororities at my round tableI have sent TWO emails to ADPi, AXiD, and Gamma Phi, both chapter and personal email, and they still have not filled out the agenda I attached to the email. I have no other way to contact them other than email so it’s extremely frustrating when they aren’t responding and not filling out the agenda. Please tell them to be checking their emails.Bob has finalized the dates and times for the History and Strategic Future of Fraternity and Sorority Life presentation!I would like for ALL exec members from all the chapters to attend but it is up to the chapter to make the final decisionThere are 3 different times on 3 different daysTuesday, February 25th at 3:30 - 4:30 pm - LBJSC 3-5.1Wednesday, February 26th at 3:00 - 4:00 pm – LBJSC 3-5.1Tuesday, March 3rd at 5:00 - 6:00 pm – LBJSC 4-1.9This presentation will count for Educational Programming and Leadership Development for Civic EngagementIt is FIRST COME FIRST SERVE - RSVP linkI’m waiting on a response from Bob about recording him giving the presentation or voice recording him and creating notes for the chapters to present to the members that aren’t able to attendWhen you go to these presentations, it is not social hour. It is not for you to be on your phone. There is so much useful information that is going to be shared and what needs to be learned. It will make our community understand WHY things are the way they are which is something that has been missingGive Bob your utmost respect. He’s taking time out of his schedule to present this to our community in order to help it grow. He deserves every inch of your attention. Please, from the bottom of my heart, be. respectful.PLEASE MAKE SURE YOUR EXEC BOARD IS READING THESE MINUTE?VP Recruitment: [gge8]Shout out to all the Recruitment Chairs for coming to our first round table! It was very effective and we are all excited for what is to come this coming recruitment!?I need all Bid Day themes to me by April 10th, these are to be sent to me and Greer with inspo pics to check for cross themes and “appropriate-ness”We decided to go back to a more “presentation style” Day 0 for PNM’s. This will allow chapters to have an extra practice day at Embassy. We will send 2-3 members to orientation to give a brief PowerPoint about your chapter and who you all are. I will be sending out a template later in the semester for what all needs to be included and excluded from this presentation.?I sent out Recruitment room assignments last Thursday so your chapter can start planning accordingly, if your chapter is not receiving these emails please have the person who is supposed to be receiving these emails email me gge8@txstate.eduThis year during Philanthropy week we are going to have a ~friendly~ competition, the chapter with the most attendance during this week will get to pick their day one recruitment shirt color first! Philanthropy week packets due March 4th and Philanthropy Week is March 30th-April 4th.?VP of Scholarship:?VP of Membership Development [s_p383]:RC Interviews went so well thank you to everyone who came out!RC decisions have been made and I will be sending out emails later tonight!Our first RC training will be March 8th, 10am-5pm. Let me know if you will not be able to make it.I am planning that training currently?My next roundtable is March 2nd at 5:30pm in LBJ 3-11.1VP of Finance [ber79]:Thank you to everyone for paying your dues on time!For chapters that plan on taking New Member classes, be sure to turn in those numbers to Greer as soon as possible. That way I can bill those chapters correctly/accordingly.Had my first round table last week and it went very well! I will be sending out the minutes from that meeting by the end of this week if I haven’t already.?VP of Public Relations:VP of Women’s Empowerment [k_b497]:SXSW is looking for volunteers. Volunteers will not only get Civic Engagement hours but will also get a pass to SXSW. I’m putting the link to register below? March 17, the 35th Annual Great River Cleanup is going to be held. Organizers will be handing out t-shirts for volunteers, a breakfast, and lunch after the event.?I am going to start selling “women’s empowerment” and Panhellenic logo stickers soon. I will be giving the VP Philanthropies pre order forms when I have them, so please encourage your chapter to support. They are only going to be $1 and are going to a great cause.?Advisor [glv18]: The FSL staff is putting together several resources and trainings to help not only our member improve their academic standing, but to help the academic/scholarship chairs be better prepared to support their chapter members. To do this we will be holding a handful of exploratory/focus groups that will help us identify what skills our officers need help with. We will also be holding “Train the Trainer” sessions where we train academic/scholarship chairs on skills to help their members. Please share these dates and times with your Academic/Scholarship Chair and New Member Educators. All are welcome at these but we definitely want to see those two positions. They will use the information most often in their roles. Wednesday, February 26th, LBJ 4:30-6:00 3-10.1Chapter/Council Leaders Exploratory Group and Train the Trainer for Mid-Term Grade Checks/Professor Communication All Chapter leaders/officers are encouraged to attend. This will help us to identify what your members are experiencing and how we can help. This will be partnered with a Train the Trainer on Mid-Semester Grade Checks and Communicating Effectively with Professors. Thursday, February 27th, 2:00 – 3:00 pm, 3-21.2FSL Academic Exploratory Group for Members with GPAS LESS THAN 2.5This session will focus on individual members and the struggles they are facing. We will also be exploring Brilliant Bobcats, a free online resource that not only can help members develop better academic skills but also counts as Civic Engagement. Tuesday, March 3rd, 5:00 – 6:00 pm, 3-7.1FSL Academic Exploratory Group for Members with GPAS GREATER THAN 3.0Again, this session will focus on individual members and the resources and skills they use to be successful in their studies. Wednesday, March 25th, 4:30 – 6:00, 3-10.1Train the Trainer – Setting Your Schedule This session will go over university resources outside of your academic advisors that members should be using when they set their schedules. Wednesday, April 29th, 4:30 – 6:00 pm, 3-10.1Train the Trainer/Community Session – Practicing Self-Care While Acing FinalsThis session is in partnership with the Counseling Center and will go over ways for members to practice self-care leading up to and during finals, while still completing everything they need to do. This is open to officers AND members. Civic Engagement – Any outstanding hours for your chapter should be submitted as soon as possible to be counted for this year’s CAAP. Philanthropy Week Packet – Due March 4th Packets were sent out and handed out to delegates on Feb. 10th Checks should be made out to FSL Programming BoardFSL Awards Packet – Due March 11thChapters can nominate someone for each award, limit one nominee per award. Packets were sent to Presidents on Feb. 14th FVS Registration – Due March 11th Registration link sent via email to presidents – presidents are to register all attendees. Each chapter is guaranteed up to 9 spaces. If there is concern about the 9 spaces have your chapter president talk to me ASAP. After March 11th any unused spaces will be given to other community members who want to attend. There are a lot of moving parts going on in the community right now. Be sure to utilize your resources like checking minutes from delegate meetings, emails, talking with your presidents, and if all those fail, reaching out to FSL. You don’t want to miss anything!UNFINISHED BUSINESS: VP Scholarship and VP Public Relations vacancy. NEW BUSINESS: Voting for VP Scholarship and VP Public RelationsCHAPTER NEWS: Alpha Delta Pi [alexis.bmckinney13]:?Monday 2/24- Sisterhood Event: Pure Barre @5:30 (members)Tuesday 2/25 Chapter Meeting @Chapter Building @5:15 (members)Thursday 2/27 Tabling in Quad (Campus)Saturday 2/29 New Member Recruitment Workshop @11am-2pm (members)Sunday 3/1 Exec Meeting @Pi house @7pm (members)Tuesday 3/3 Formal Chapter Meeting @Chapter Building @5:15 (members)Thursday 3/5 Dodgeball Tournament w/ SAE *Philanthropy Event @TXST REC @7pm-9 (Public)Saturday 3/7 Date Party @Fiesta Bowling @8-10:30 (members)Sunday 3/5 Recruitment Workshop @Pi House @2pm-5pm (members)Sunday 3/5 Exec Meeting @pi house @7Alpha Gamma Delta [txstalphagamvpcr]:2/24 Chapter Meeting @ ASBN @6pm2/25 COR Pledge Service @LBJ @5pm2/27 School Fuel Event @ Location TBD? @5pm2/28 Sisterhood Game Night @ Location TBD @5pm3/2 Exec Meeting @President’s House @7pm3/3 Chapter meeting @ ASBN @6pm3/5 Sisterhood event @ Location TBD @5pm3/6 Delta Sig Mixer- Crawfish Boil @The Cottages @5pm3/7 New Member Retreat @John Newcombe Tennis Ranch @5pm3/8 New Member Meeting @LBJ @5pm??????????????????????????????????????????????????????Alpha Xi Delta [txstalphaxiphd]:2/24 New Member Meeting: @7pm @ Xi house?2/25 Exec Meeting: @5pm @Xi house?2/25 Ritual Workshop: @6:30pm @Xi house?2/26 Baseball sisterhood: @6pm @ Baseball fields2/29 80’s themed Date party: time TBD @ the Vault?3/2 New member meeting: @7pm @Xi house3/3 Exec meeting: @5pm @Xi house3/3 Chapter meeting: @6:30pm @Xi house3/4 Game night Panhellenic sisterhood: Alpha Xi’s can invite any panhellenic sister they’re friends with to come hangout and play games! @7pm @Xi house3/5 River clean up with Sig Nu: @3pm @place TBD3/6 Dean’s list ceremony: @6pm @Xi house3/8 New member meeting: @7pm @Xi houseChi Omega [txstchiomegapanhellenic]:2/24 Bid Day @ 7pm @ the XO Nest?2/28 Wish Kid Event/Cariel’s Send Off @ the XO Nest?3/1 Study Sunday @ the XO Nest?3/1 Executive Photoshoot @ Two P’s and Calli’s?3/6 Headshot Event @ the XO Nest?3/7 Dad’s Day @ Natural Bridge Caverns in San Antonio?3/8 Recruitment Workshop @ the XO Nest?Delta Gamma [zhvppanhellenic]:2/24 Sisterhood event @7 at the Deeg2/25 Formal Chapter @7?3/1 Study Party @1 at the deeg3/1 CMT meeting @7 at the deeg3/3 Chapter meeting @7?3/7 Founders day event @11 at Los Encinos Country EstatesDelta Zeta [txstdeltazetapanhellenic]:2/23 New member workshop @10am at the Deezer?2/23 New member pledge in @4pm at the Deezer?2/23 Exec meeting @7 at the Deezer?2/25 Chapter @6:30 at the Deezer?2/29 Spurs Date Party @5 at the AT&T Center?3/1 Exec meeting @7 at the Deezer?3/3 Chapter @6:30 at the Deezer?3/7 Dads Day @1pm at Stumpy’s Hatchet House?3/11 Profit share @11am at Blaze Pizza?Gamma Phi Beta [gpbtxstatepavp]:2/23 Exec Meeting @6:30 at the Phi2/23 Big/Little Mixer with new Spring GC @7 at the Phi?2/25 Ritual Chapter @6:30 at the Phi?2/26 Big/Little Mixer with the new Spring GC @7 at Summer Moon3/1 Exec Meeting @6:30 at the Phi??3/3 Formal Chapter @6:30 at the Phi?3/6 Big/Little Reveal with the new Spring GC at Viramedelli (Time TBD) Zeta Tau Alpha [txstateztapanhellenic]2/25 Chapter meeting @6:15 at the Z2/27 Skate Date Party @7:15 at the Z3/1 EC Meeting @8 at the Z3/3 Chapter meeting @6:15 at the Z3/4 Study Party @6 at the Z3/5 Lip Sync Battle Philanthropy event w Alpha Sig @7 at Embassy3/7 Mom’s Day @7 at Railyard??ANNOUNCEMENTS Next meeting will be 3/9/2020 in room LBJSC – 3-14.1 at 5:00 pm. ................
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