PERSONAL BUSINESS LETTER ASSIGNMENTS



Personal Business Letter Assignment

A big part of business is building personal relationships. One way to help build these relationships between employees, businesses and customers is to write a thank you letter to acknowledge that you appreciate someone.

Your task

• Using proper block letter format, create a personal thank you letter

• You could write to someone who was important in your life – a teacher, your parents or a coach or mentor (if you have other people you would like to thank – please run your idea by the teacher first)

The thank you letter should include:

a) All parts of a letter in personal business format. See the example below

1. Sender’s address

2. Date

3. Receiver’s address.

4. Proper salutation and punctuation

b) Three paragraphs.

1. The first paragraph should state the reason you are writing the letter. (to thank the recipient for something they’ve done) Include other details; for example the course that they taught you and something that was especially memorable about it)

2. The second paragraph should explain why you want to thank them. What they did for you that was so helpful.

3. The third paragraph should restate best wishes and thanks for their help in your life.

c) Appropriate closing and punctuation

d) Signature block

e) Edit the letter- spell check and proofread carefully.

f) Save the letter to your school account.

Tips when writing a thank you letter

• Be Specific while Thanking – mention something that happened or something specific that they did that’s helped you

• Thank Graciously – acknowledge what they would have done to help you specifically (ex. Worked hard, spent their personal time helping you, spent money etc.)

Sample of Body text # 1 (don’t forget all the other elements that need to be included!)

Thank you so much for everything you've done to make my junior year tolerable. I know I could be a "drama queen" at times, but you always saw the best in me and I really appreciate that.

It's thanks to you that I'm seriously considering majoring in exploring studying biology in the future when I go to college. You really make science accessible, and I know I'm not the only student who feels this way.

I hope you don't mind if I poke my head in your classroom to say "hi" next year. I am looking forward to Biology with Mrs. Turner, but I can't imagine she can top the challenges you presented to me and my classmates.

Thanks again for everything.

Sample of Body text # 2

Thank you so much for all your help this semester. I truly believe I would not have passed academic math without you meeting with me repeatedly to make sure I understood the material. There were times when I wanted to drop out and enroll in the regular math course instead, but you convinced me that I could succeed.

Thanks to you, I passed the final exam and got the credits I need take grade 10 math next year. My parents thank you, too, as they hope that I will follow in their footsteps to become an accountant and math is very important in their work.

Please know that even though we don't say it often enough, your students appreciate you and your dedication to our futures.

100 Sunset Blvd.

Cambridge, Ontario

N2J 3W5

Current date

Ms. Denise Laporte

Director, Public Relations Department

Laura Secord Incorporated

P.O. Box 1812, Station D

Scarborough, Ontario

M1R 4Z4

Dear Ms. Laporte

Thank you for arranging for my class to visit your chocolate factory. Your help in arranging a visit for my students so quickly and with such attention to detail made us all feel so welcome.

The visit and all the time you took to show us around and answer questions, really helped my students to learn about what makes a successful business run. You made time for us in your busy schedule and appreciated the delicious snacks that you provided for us at lunch and to take home to our families a tasty part of the day with them.

Thanks again for all your help and for making this field trip so wonderful for myself and the class.

Sincerely,

Ms. Blue

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Step #1

Leave 6 blank lines

Step # 2 Sender’s Address

a) Write your address

b) include 1 blank line after

Step # 3.

Include the current date

Step #4.

Leave 6 blank lines

Step # 5.

Inside Address

a) Write the address of the company you are writing to

b) include 1 blank line after

Step # 6.

Salutation

Dear + person’s name

Step # 7.

Body Text

Write what you want to say in clear short paragraphs

Step # 8.

Complimentary Closing

Write a sign off and leave 4-6 spaces to include your written signature

Step # 9.

Typed Signature

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