Constitution of Association of Residence Halls



Constitution of Illinois State University’s Association of Residence HallsArticle I: NameThe name of this organization shall be the Association of Residence Halls, hereby known as ARH.Article II: PurposeTo serve as the governing body for, but not limited to, on-campus students at Illinois State University, hereby known as ISU.To promote campus activities and serve as an informed source for the students and staff living in the residence halls.To provide an outlet for students to gain leadership opportunities.To review, formulate, and make recommendations to the departments of University Housing Services and Campus Dining Services.To affiliate and participate in state, regional, and national organizations for the residence halls.To serve as the umbrella organization for campus Area Governments and Diversity Coalitions.To coordinate and improve the cooperation between student, administration, and various registered student organizations.To encourage academic achievement and active involvement in political, economic, and service processes.To promote residence hall living and thereby improve our educational, cultural, and physical well-being.Article III: MembershipAny student residing in the residence halls or Cardinal Court at Illinois State University shall be considered a member of ARH.Article IV: Executive BoardSection 1: MembershipThe Executive Board members shall consist of the President, Vice-President, Secretary, Treasurer, Conference Coordinator, Programming Coordinator, Diversity Coalition Coordinator, Marketing Coordinator, Sustainability Coordinator, Resident/Community Assistant Liaison, and ARH Representative.The Executive Officers shall consist of the President, Vice-President, Secretary, and Treasurer.The Executive Board members shall have the power to appoint ex-officio members to the General Assembly with the approval of the General Assembly by a two-thirds (2/3) vote.Section 2: General Requirements of the Executive Board MembersMust live in the residence halls during their term in office.Must be in good academic and disciplinary standing with the University.Are responsible for attending all of the ARH Executive Board and General Assembly meetings.Must serve the appropriate amount of office hours as deemed by Article I of the Bylaws, of which 50% of the office hours must occur during the stated normal University operating hours (8:00am-4:30pm).Shall attend all of the ARH sponsored activities unless excused by the President, Vice-President, or Advisors.Excused absences shall be reported to the aforementioned members who were not contacted.Shall be responsible for the promotion of ARH at designated campus activities.Shall be responsible for the duties as delegated by the President, Vice-President, and/or the General Assembly.Shall facilitate a reasonable period of transition as defined in Article VII, Section 1 of the Bylaws.Section 3: Executive Officer DutiesPresidentShall call and preside over meetings of the General Assembly and of the Executive Board.Shall represent ARH at functions that require such representation, except where designated to the ARH Representative.Shall serve on the University Housing Services Room and Board Fee Review Committee.Shall be required to remain on campus for a minimum of thirty (30) days in the summer in addition to the week after the end of the spring academic semester and the two (2) weeks prior to Move-In to fulfill his/her summer duties as outlined in Article I, Section 2, Subsection D of the Bylaws.Shall only vote at a meeting of the General Assembly and/or Executive Board in the event of a tie.Shall maintain reasonable contact with the executive board members of each Area Government and Diversity Coalition.Shall be responsible for upholding and interpreting the Constitution and its Bylaws.Shall assume duties as outlined in Article I, Section 2 of the Bylaws.Vice-PresidentShall assume the duties of the President in the case where the President is unable to perform his/her duties or in the event the position is vacated.Shall serve as the Chairperson of the Constitutional Review Committee.Shall serve as the Director and main contact person for the ARH Move-In program.Shall be required to remain on campus for a minimum of thirty (30) days in addition to the week after the end of the spring academic semester and the two (2) weeks prior to Move-In to fulfill his/her summer duties as outlined in Article I, Section 3 of the Bylaws.Shall review the constitutions of the Area Governments and Diversity Coalitions to ensure that they are in accordance with the Constitution and Bylaws of ARH.Shall assume duties as outlined in Article I, Section 3 of the Bylaws.SecretaryShall be responsible for recording and filing accurate records of all ARH-affiliated meetings.Shall be responsible for the distribution of records to the Area Governments, Diversity Coalitions, ex-officios, and advisors through e-mail.Shall take attendance and report absences from the meetings of the General Assembly and the Executive Board.Shall assume duties as outlined in Article I, Section 4 of the Bylaws.TreasurerShall be responsible for the proper accounting of the receipts and disbursements of ARH, including all purchases, inventories, and supplies.Shall report on the financial condition and expenditures of ARH at the meetings of the General Assembly.Shall be responsible for the fiscal budget of ARH.Shall be responsible for examining trends in the spending of ARH by providing a report at the completion of his/her term.Shall develop the necessary bylaws to safeguard the financial security of ARH.Shall assume the responsibilities of coordinating miscellaneous fundraising efforts.Shall assume duties as outlined in Article I, Section 5, of the Bylaws.Shall create and maintain a record of all funding requests submitted to ARH for a given school year.Section 4: Terms of Office for the Executive BoardThe President and Vice-President shall assume their positions at the Passing of the Gavel Ceremony following their election and serve until the new President and Vice-President assume their office at the following Passing of the Gavel Ceremony.All other elected positions shall assume their office according to Article VII, Section 1 the Bylaws.Article V: Code of Conduct Section 1: Professionalism Each Executive Board member represents ARH at all University events; on campus and off.Each Executive Board member is required to wear their name badge at all ARH functions.Each Executive Board member shall uphold the University Student Code of Conduct.Article VI: The General AssemblySection 1: Membership of the General AssemblyShall consist of the ARH Executive Board as non-voting members, unless quorum is not met as defined by Article V of the ARH bylaws Shall consist of two (2) representatives from each Area Government and Diversity Coalition at the table.Shall consist of an On-Campus Senator from the Student Government Association, representing their Association. They shall be considered non-voting ex-officio members.Any other attendees will observe and not hold voting rights.Section 2: Duties of the General AssemblyShall serve as the policy-making body for ARH.Shall be responsible for electing all Executive Board members except for the President and Vice-President positions with the exception of a special election for either of those positions.Shall be responsible for approving all funding requests over $500, except for Move-In, ARH Government and Diversity Coalition Retreat, conference expenditures, and Passing of the Gavel.Section 3: Procedure of General Assembly MeetingsARH shall follow Robert’s Rules of Order as specified by the Parliamentarian.The motion to adjourn will be considered out of order until the officer’s reports and new business have been completed.Each Area Government and Diversity Coalition shall only contribute one (1) vote.No member shall hold more than one (1) voting position.Voting privileges will be suspended for an Area Government / Diversity Coalition for not having at least one representative present by the introduction of the item of business.Any member may motion to call for closed session for an item of business with approval of the General Assembly.Upon entering a closed session, the audience members must leave the room until the item of business has concluded for the current meeting.Discussion and voting for the item of business will be stricken from the rmation disclosed during the discussion of a closed session shall remain confidential.Article VII: Vacancies, Impeachment, and RemovalSection 1: Vacancies of Executive Board Members The duties of a vacant Executive Board position shall be assumed by the Vice-President until an election can be held.In the event that the Vice-President position is vacant, the Secretary shall assume the duties until a special election can be held.Section 2: ImpeachmentExecutive BoardAn Executive Board member may be impeached for negligence or irresponsibility in performing the duties described in the ARH Constitution and Bylaws.Impeachment ProcedureThe impeachment procedure shall begin upon the presentation of three (3) written and signed statements from on-campus students, including Executive Board members, to the General Assembly clearly outlining the alleged offense(s) as stated above in Subsection A.The letters will be turned into the highest-ranking non-accused Executive Board member. The accused Executive Board member will be notified with the protection of the letter writers and shown the letters no more than and no less than forty-eight (48) hours before the next General Assembly meeting.The letters will be presented at the next available General Assembly meeting under “New Business”.The letters will be presented to and reviewed by the Area Governments and Diversity Coalitions at the following General Assembly meeting.There will be a five (5) minute question and answer session to the accused Executive Board member.The accused Executive Board member will have five (5) minutes to address the General Assembly.The accused Executive Board member will be asked to leave the room for discussion.There will be a ten (10) minute discussion by the General Assembly about the accusations.There will be a closed vote following discussion.The people who wrote the letters may not serve as a representative for that meeting and will need to designate another representative from their Area Government or Diversity Coalition to vote in representation of their area. A two-thirds (2/3) vote is required of the General Assembly for removal from office.A member that has been removed through impeachment is ineligible to serve on the executive board for the remainder of the current academic year.Section 3: Means for Immediate RemovalTwo (2) unexcused absences from General Assembly/Executive Board meetings according to their position within ARH.Not living in the residence halls during their specified term in office.Not being in good academic standing by the University.Not being in good disciplinary standing by the University.A member that has been removed is ineligible to serve on the executive board for the remainder of the current academic semester.Article VIII: Amendments, Bylaws, and RatificationSection 1: Amendments to the ConstitutionThere must be a majority vote by the General Assembly for the call of the Constitutional Review Committee.The Constitutional Review Committee shall consist of 50% or more of the executive board with non-voting invitations extended to all members of ARH. Shall be responsible for revising and recommending changes to this Constitution and its Bylaws.Shall convene no less than fourteen (14) days before the seating of the newly elected officers.Shall be adjourned immediately after the ratification of the new Constitution.The Constitutional Review Committee will present their changes to the General Assembly at the next available General Assembly meeting during “New Business”.The General Assembly will take the proposed changes from the Committee to their respective general assemblies for discussion.Upon completion, the proposed changes of the Constitution are voted on at the next available General Assembly meeting.Section 2: Amendments to the BylawsAmendments to the Bylaws may be proposed by any member of the General Assembly or the Executive Board.The proposed amendment(s) must be submitted in writing to the Secretary of ARH, who shall prepare sufficient copies for all members of the General Assembly.The proposed amendment(s) must be discussed at a meeting of the General Assembly no less than one (1) week prior to the meeting at which it is voted upon.The proposed amendment(s) must be approved by a two-thirds (2/3) vote of the General Assembly.The Secretary of ARH, as directed by the President, shall have the authority to make any change(s) to the Bylaws that does not alter its meaning, i.e. spelling, grammar, obsolete, sexist terms, or outdated information.Section 3: RatificationRequirementsThe proposed changes of ratification must be made available to all ARH members one (1) week prior to voting. The ARH Constitution requires a two-thirds (2/3) vote from the General Assembly for ratification.The newly ratified Constitution takes effect the next administrative year.Ratified April 12, 2016 ................
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