Volunteer essentials - Girl Scouts of Greater Atlanta

[Pages:381]Volunteer Essentials

2018/2019

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Girl Scouts of Greater Atlanta, Inc.



1-800-771-1139

Emergency Procedures/Contacts

770-702-9100

770-702-9100 during normal business hours (Mon-Fri, 9 am-5 pm)

1-888-644-0511 after hours

Volunteer Service Centers

Mableton 5601 North Allen Road, Mableton, GA 30126 Badge and Sash Stores Mableton 5601 North Allen Road Mableton, GA 30126 800- 771-1139 Sandy Springs 7878 Roswell Road, Suite K Sandy Springs, GA 30350 770-702-9699 Tucker Inside the Tucker Recreation Center, Room 5 4898 LaVista Road Tucker, GA 30084 770-702-9799

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Contents

Quick Reference Guide

My Personal Support Team

5

There's a Department for That

8

We Are Girl Scouts

11

Who Can Join Girl Scouts--and How?

17

Adding New Girls to Your Troop

18

Girl Scouts' Organizational Structure

20

Annual Fund

25

Getting Started with the National Leadership Program 28

Planning in a Girl-Led Environment

29

Meeting with Girls for the First Time

30

Using Safety Activity Checkpoints

31

Understanding How Many Volunteers You Need

33

Following the Girl Scouts Safety Guidelines

34

Chapter 1: Sharing Your Unique Gifts

Understanding Your Role as a Girl Scout Volunteer 38

Your Responsibilities

39

Your Volunteer Support Team

41

Taking Advantage of Learning Opportunities

42

Knowing How Much You're Appreciated

42

Chapter 2: Policies and Procedures

45

Chapter 3: Girl Scouting as a National Experience

3

What Girl Scouting Does for Girls

82

Fun with Purpose

83

Girl Scout Participation with Other Scout Organizations 85

The National Program Portfolio

89

National Leadership Journeys

89

The Girl's Guide to Girl Scouting and National Proficiency

Badges

92

Emblems and Patches.

93

Girl Scout Bronze, Silver, and Gold Awards

94

Other Initiatives and Opportunities

95

Girl Scout Traditions and Celebrations

95

Girl Scout Calendar

96

Time-Honored Ceremonies

96

Signs, Songs, Handshake, and More!

98

Uniforms

99

Chapter 4: Engaging Girls at All Grade Levels

Arranging a Time and Space for Girl-Led Meetings. 108

Understanding Healthy Development in Girls

100

Creating a Safe Space for Girls

115

Recognizing and Supporting Each Girl

116

Promoting Fairness

116

Building Trust

116

Managing Conflict

117

Inspiring Open Communication

117

Working with Parents and Guardians

122

Creating an Atmosphere of Acceptance and Inclusion 127

Chapter 5: Safety-Wise

Knowing Your Responsibilities as a Volunteer

130

Responsibilities of Parents and Guardians

133

Responsibilities of the Girls

134

Knowing How Many Volunteers You Need

134

Transporting Girls

136

Checklist for Drivers

138

Approaching Activities

144

Health Histories

145

Girl Scout Activity Insurance.

146

Experts

146

Providing Emergency Care

147

First-Aid/CPR

148

Procedure for Accidents

153

Product Sales Program Safety

155

Computer Online Safety

159

Chapter 6: Managing Group Finances

Establishing an Account

162

Procedures for Managing Troop Accounts 164

Collaborating with Sponsors and Other

172

Organizations

4

Understanding the Girl Scout Cookie Program 174

Chapter 7: Trips, Travel and Events Travel Volunteers

Traveling with Girls

190

Planning Trips with Girls

194

Hosting a Girl Led Beyond the Troop Event

205

Chapter 8: Camping: Taking Leadership to the Outdoors

Sleepaway Camp

209

Day Camp

210

Outdoor Program Events

211

Overnight Troop/Group Camping

213

Campsite 411

218

Minimum Impact and Leave No Trace

221

Chapter 9 Troop Volunteers

Forming a Troop Committee

223

Holding Troop Meetings

224

Letting Girls Lead.

226

Looking at a Sample Troop Year

228

Appendix

Glossary

231

Quick Reference Guide

Welcome to the great adventure that is Girl Scouting! Thanks to volunteers and mentors like you, generations of girls have learned to be leaders in their own lives and in the world.

We know you're busy and need to be efficient with your time. For that reason, this Quick Reference Guide to Volunteer Essentials is designed to give you just what you need to know now as you plan your first troop meeting.

The rest of Volunteer Essentials is a reference for you to use as needed. When you have a question, simply look up the topic in the Table of Contents, and you'll find your answer. Think of Volunteer Essentials as your encyclopedia to Girl Scout volunteering: it's here when you need it, but there's no need to read it all today.

Ready to get started? Let's go!

My Personal Support Team

Along your adventure in Girl Scouting, you will come into contact with many people who can lend a hand. When you have questions or concerns about training, policies and procedures or event planning, your Service Unit Team is there to help and point you in the right direction. Your Service Unit Co-Director conducts your monthly service unit meetings and is your link to the other troops in your area. She can give you information on getting your troop started, fundraising, events and other important information. Please fill out the following and keep it updated.

My Service Unit Name is S

ervice Unit (SU)

My Troop Number is Director (SUD) is

My Service Unit Co-

E-mail

phone #

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My Service Unit Meeting Schedule

Date

Time

Location

My Service Unit Product Program Chair E-mail

My Service Unit Product Program Chair E-mail

My Service Unit Annual Fund Chair E-mail

My Troop Consultant E-mail

phone #

phone # phone # phone #

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Troop Trainer and Leader Coach

E-mail

phone #

My Area Executive

E-mail _____________________________________________________________________________

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There's A Department For That!

DEPARTMENT Customer Care - Call Center

Area Executive

SUPPORT

OTHER INFORMATION

Providing support and answers for all general questions that arrive at GSGATL by phone or email.

Hours of Operation* Monday ? Friday--------9am ? 5pm Saturday----------------10am-4pm

*Note that these are longer in peak months (Jan-Apr and Aug-Oct 9-8 pm) and are subject to change.

Providing in-person support for adults who work directly with other adult leaders so that each Service Unit provides quality experiences

Providing support to Service Unit Teams in recruiting more girls, volunteers and community partners to Girl Scouts!

Supporting and working with Troop Development Coordinators School

Service Unit Directors

helpline@

770-702-9100

Specific Responsibilities:

Girl & Adult Retention Support the team in carrying out the Service Unit annual plan Provide quality Volunteer Recognition and Appreciation events Assist in developing a strong Service Unit Team

Specific Responsibilities:

Recruit new girls and adults Provide community presence and engagement Provide recruitment materials Secure troop meeting sites

Girl Experience (Girl Program Specialist, STEM Specialist, Juliette

Coordinator)

GSprogram@

Providing programmatic support to adults who work directly with girls and to girls through council events so that they experience the benefits of the GSLE.

Specific Responsibilities:

Host council-wide girl program events Provide program and girl resources Provide support to girls earning high awards Create community Program Partners

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