ELIGIBILITY & APPLICATION REVIEW PROJECT - BC Housing



Eligibility & Application Review Project

Draft for discussion purposes only – May 2007

|Housing Development Database: Data Collection Form |

The housing development database provides descriptive information regarding the building profile for each housing development managed by members of The Housing Registry.

|Provider Name: |will be populated by BC Housing | |

|Completed by: |      | |

|Phone: |      |Date Completed: |      | |

| |

Section 1: Housing Provider Information

Section 1 provides basic information on the eligibility criteria used by the housing provider. This will ensure that The Housing Registry only waitlists eligible applicants and incompatible applicants do not appear on applicant lists run for available units.

Please complete Section 1 based on the general eligibility criteria used by your organization. If you have a development(s) with different criteria then the norm, this will be captured in Section #2.

Section 2: Development Information

Section 2: provides detailed information about specific developments. Where we already have information on file, we have tried to include it – please verify our data and fill in the blanks.

Section 2 should be completed for each development in your portfolio.

Legend:

Questions marked with the “information” symbol are designed to provide better data to Housing Registry staff, members and applicants. By answering these questions, applicants will be able to make more informed choices about where they want to live and Housing Registry staff and Housing Registry members will be better equipped to answer questions and provide guidance to applicants.

Questions marked with the “match” symbol signify those items where the Housing Connections database will apply a filter when presenting a list of matching applicants so that only those applicants whose needs will be met by the available unit will be presented.

Thank you! for taking the time to complete this form. Please return completed form as follows:

|due: |[Due date] |

|fax: |604 439-4729 |email: |thehousingregistry@ |

|mail: |The Housing Registry, 101 – 4555 Kingsway, Burnaby BC, V5H 4V8 |

If you have any questions, please contact [Person’s Name] at 604 433-1711.

|Section 1: Housing Provider Information |

|HOUSING PROVIDER Eligibility Criteria |

The Housing Registry has adopted the following default Housing Registry definitions for eligibility. Unless otherwise specified by Housing Providers the default definitions will be applied when applicants request a building in your portfolio.

The Housing Registry database allows for some components of the eligibility definitions to be modified in order to allow housing providers to create a customized definition.

1. Are the eligibility criteria for all developments in your portfolio the same?

| Yes | No |

If No, you will need to complete questions 1.2 to 1.6 for each development or group of developments with unique eligibility criteria.

|If the answers in questions 1.2 to 1.6 apply to only some of the developments in your portfolio. Please list the buildings that the criteria |

|applies to.. |

|Building Name |Building Name |

| | |

| | |

| | |

| | |

| | |

| | |

| | |

If you have Bachelor or One-bedroom units in your portfolio, please review the following four (4) Housing Registry default eligibility criteria below then answer question 1.2:

|Seniors |

| |Senior: defined as a single person age 55 or older, or a couple where at least one person is age 55 or older. |

|Persons with Disabilities |

| |Persons with Disabilities: defined as a single person in receipt of a recognized disability pension, or a couple where at least one person is |

| |in receipt of a recognized disability pension or are considered disabled for income tax purposes. (demonstrated by receiving the disability |

| |tax credit on their previous years income tax return). |

| |Recognized Disability Pensions include: |

| |( Ministry of Employment and Income Assistance – Persons with Disabilities |

| |( Ministry of Employment and Income Assistance – Persons with Persistent Multiple Barriers |

| |( Canada Pension Plan - disability |

| |( Workers Compensation Board (WorkSafe BC) – disability pension |

| |( Long Term Disability payments |

|Singles and Couples: |

| |Singles / Couples: defined as singles and couples, without children, who do not meet the minimum age requirement for a senior, or the |

| |definition of a Person with Disability. |

|Empty Nesters (Over Housed Transfers): |

| |Empty Nester: defined as a single parent or couples who resides in a subsidized unit (2 bedroom or larger) and their children have left the |

| |home. The single parent or couple does not meet the minimum age requirement for a senior or the definition of a Person with Disability but are|

| |at least 45 years of age and have resided in the unit for no less then one year. |

2. Based on the criteria above, please confirm who is considered for Bachelor or One-bedroom units in your portfolio. Select all that apply.

|Seniors | Yes age 55 | No | Yes but change age to :______ |

|Persons with Disabilities | Yes | No | | |

|Singles / Couples | Yes | No | | |

|Empty Nesters | Yes | No | | |

If you have 2 bedroom or larger units in your portfolio (2, 3, 4+ bedrooms), please review the following two (2) Housing Registry default eligibility criteria then answer question 1.3:

|Family: Standard Definition #1: |

| |A minimum of two people which includes one dependent child |

| |Dependent Child: defined as any unmarried child, stepchild, adopted child, or legal ward, mainly supported by the applicant who is a dependent |

| |for income tax purposes and who is: |

| |( under 19 years of age; or | |

| |( a child of any age who, because of mental or physical infirmity, is accepted as a dependent for income tax purposes; or | |

| | | |

| |( under 25 and in full-time attendance at a school, university, or vocational institution which provides a recognized diploma, certificate, or| |

| |degree. Full-time attendance means enrolment in the minimum of credit courses specified by the institution to be considered full-time, or if | |

| |not specified by the institution, enrolment in a minimum of 15 hours of classroom instruction per week in each school term. | |

| | | |

|Family – Housing Registry Standard Definition #2 |

| |Two people, both over age 19, not in a spousal relationship, one of whom is dependent on the other. |

| |Dependent on the other: defined as two people where one is the primary caregiver for the other. Examples include caring for a disabled or elderly |

| |parent or a single disabled individual who requires a live in caregiver. |

3. Based on the criteria above, please confirm who is considered for 2 bedroom or larger units in your portfolio (2, 3, 4+ bedrooms). Select all that apply.

|Family Standard Definition #1: | Yes | No | Yes, with modifications. See table below. |

|Family Standard Definition #2 | Yes | No | |

1.3 Continued – modifications to family definition #1 (if applicable).

|Family Definition #1: Dependent defined as: |Housing Provider Custom Definition |

|( under 19 years of age; or | Change to age:    | |

|( a child of any age who, because of mental or physical infirmity, is accepted as a | Change to age:      ; or | |

|dependent for income tax purposes; or | | |

| | Not applicable – must meet minimum age requirement stated | |

| |above. | |

|( under 25 and in full-time attendance at a school, university, or vocational | Change to age:      ; or | |

|institution which provides a recognized diploma, certificate, or degree. Full-time | | |

|attendance means enrolment in the minimum of credit courses specified by the institution| | |

|to be considered full-time, or if not specified by the institution, enrolment in a | | |

|minimum of 15 hours of classroom instruction per week in each school term. | | |

| | Not applicable – must meet minimum age requirement stated | |

| |above. | |

4. Do you provide housing for any other target group?

If Yes, please specify the nature of this target group:

|Housing Provider description of other target group: |

| |      | |

| | | |

| | | |

5. Asset Ceiling: Do you have a Maximum Asset Ceiling for applicants? (e.g. the development society will only consider applicants with less than $50,000 in assets)

| Yes | No |

|If Yes, what is the maximum asset level? |$ |      | |

6. Sorting & Ranking Applicants

What is the primary approach used at the development to select applicants for available units?

| Chronological |First come first served basis based on date of application |

| Point Score |Based on housing need point score. |

| Banding |Based on categories of housing need* (see information attached on this new ranking mechanism) |

7.

|Section 2: Development Information |

|Provider Name: |will be populated by BC Housing | |

|Development Name: |will be populated by BC Housing (separate form for each development) | |

|Hsg Registry Code: |will be populated by BC Housing | |

|Development specific eligibility criteria |

8. Is this development targeted to households with a specific disability (e.g. persons with a mental illness, HIV/AIDS, brain injury, etc.)?

| Yes | No |

|If Yes, please describe the target group: |      |

| |      |

| | |

| | |

9. Pet Policy

Are pets allowed in the development?:

| Yes | No |

|If Yes, maximum number of pets allowed: |      | |

| |

|If pets are allowed, the following types are permitted: |

| Dogs |Maximum number allowed: |      | |

| |Specify any breeds not permitted: |      | |

| Cats |Maximum number allowed: |      | |

| Other (specify): |      | |

|Please describe any rules related to pets: (for example: must be spayed or neutered, dogs only to 3rd floor, etc) |

|      |

| |

10. Non smoking units: Does this development have any non smoking units?

| Yes | No |If Yes, number of units: |      |

|Please describe any policies related to non-smoking units (e.g. non-smoking building, or non-smoking floors/units only, tenants must sign agreement |

|regarding permitted smoking areas, etc.) |

| |      | |

| |      | |

11. Patios or Balconies

If any of the units have Patios or Balconies please describe any special rules: (e.g. storage, barbecuing)

| | |

| |      | |

| |      | |

12. Additional tenant charges

Please check off any additional charges that tenants must pay:

| Damage deposit | Pet deposit |

| share purchase (co-ops) $____________ | Parking |

| Laundry | Heat |

| Utilities | Cable |

| Other: | | |

| |

13. Participation Requirements: (Housing Co-operatives Only):

’

|Please describe any participation requirements that prospective Co-op Members should be aware of. (e.g. number of hours a month, participation on |

|committees, etc) |

| |Number of Hours per month?       | |

| |Other requirements:       | |

14. Income Mix (CMHC devolved developments only)

Does the development include Rent-Geared-to-Income units?

| Yes | No |

|If Yes, what percentage of income is used to calculate rent contribution? |      |% |

| |

Does the development include Market Rent units?

| Yes | No |

|If Yes, what percentage of units in development are rented at market? (approximately) |      |% |

| |

|HIGH LEVEL Unit Information: |

The following information is designed to collect information on the types of units this development has to offer. In the future there will be an opportunity to provide more detailed information on individual units. The purpose of this form is to collect basic information on a typical unit in the development.

If the development includes a mixture of different structures, for example, a 3 storey walk up apartment and a townhouse complex please fill out a separate sheet for each different structure type

Sample:

Please select the option below that best describes the structure:

|X Apartment | Townhouse (Rowhouse) | Detached Home / Duplex | Other, Describe:_______________________________________________ |

If this is an Apartment Building: How Many Floors are there? 7

Is there an elevator? X Yes No

Describe the outside access to the apartment(s)

| Level access |X Wheelchair ramp |X Stairs, how many?___4__ | Other, Describe:_______________________________________________ |

Please complete the following chart.

|Office Use |Units Size (# Beds) |Wheelchair Accessible? |# Units |

1. If this is an Apartment Building: How Many Floors are there? _________

1. Is there an elevator? Yes No

2. Describe the outside access to the apartment(s)

| Level access | Wheelchair ramp | Stairs, how many?_____ | Other, Describe:_______________________________________________ |

|Office Use |Units Size (# |Wheelchair Accessible? |# Units |Square Footage|Outside Access? |

| |Beds) | | | |(if stairs how many?) |

| Modifications for deaf tenants | | | Units modified in other ways | | |

| Modifications for blind tenants | | | Describe modifications: |

15. Please select the option below that best describes the structure:

| Apartment | Townhouse (Rowhouse) | Detached Home / Duplex | Other, Describe:_______________________________________________ |

1. If this is an Apartment Building: How Many Floors are there? _________

1. Is there an elevator? Yes No

2. Describe the outside access to the apartment(s)

| Level access | Wheelchair ramp | Stairs, how many?_____ | Other, Describe:_______________________________________________ |

|Office Use |Units Size (# |Wheelchair Accessible? |# Units |Square Footage|Outside Access? |

| |Beds) | | | |(if stairs how many?) |

| Modifications for deaf tenants | | | Units modified in other ways | | |

| Modifications for blind tenants | | | Describe modifications: |

16. Please select the option below that best describes the structure:

| Apartment | Townhouse (Rowhouse) | Detached Home / Duplex | Other, Describe:_______________________________________________ |

1. If this is an Apartment Building: How Many Floors are there? _________

1. Is there an elevator? Yes No

2. Describe the outside access to the apartment(s)

| Level access | Wheelchair ramp | Stairs, how many?_____ | Other, Describe:_______________________________________________ |

|Office Use |Units Size (# |Wheelchair Accessible? |# Units |Square Footage|Outside Access? |

| |Beds) | | | |(if stairs how many?) |

| Modifications for deaf tenants | | | Units modified in other ways | | |

| Modifications for blind tenants | | | Describe modifications: |

|Common Areas and other facilities |

17. Describe the vehicle parking typical of the development:

Parking is available:

| On-site | Street parking | No parking available |

|If On-site: |# stalls______ | Included in rent | Extra cost | |

|Reserved parking spots are available: | Yes | No | Waitlist | |

18. Scooter facilities:

1. does the development have parking spaces for scooters?

| Yes, If yes, In unit? , or On site? | No |

2. Does the development charging facilities for scooters?

| Yes, If yes, In unit? , or On site? | No |

19. Is there an outdoor play area available? (family developments only)

| Yes | No |

|If Yes, please describe: |      | |

| |      | |

| |

20. Laundry Facilities

Does the development have a common laundry room(s) on site?

| Yes | No |

|If Yes, where is it/are they located? | Each floor | Basement | Other |

|If Other, please specify: |      | |

|Are the laundry room(s) wheelchair accessible? | Yes No | |

| |

21. Storage facilities

Does the development have storage lockers for tenants?

| Yes | No |

|If Yes, what location? | Each floor | Basement | Other |

|If Other, please specify: |      | |

| |

22. Common spaces

Identify any common spaces available for residents (e.g. meeting rooms, lounges, exercise rooms, media rooms, etc.)

|#of meeting rooms______ |# of common lounges______ |# of exercise rooms______ |

|# of media rooms______ |# of common kitchens______ |# of public bathrooms______ |

|Other (describe, for example guest suites): |

|Other |

23. Safety and Security

Please describe any building security features for the development (e.g. video surveillance cameras, secure parking, etc.):

| |      | |

| |      | |

| |      | |

| |      | |

| |

24. Services and Programs

Does the development offer any services and programs for residents? These may be provided directly or through partnership agreements with other agencies. Examples of services and programs include: cluster home care, mental health supports, on-site meal programs, homework clubs, after-school youth programs, etc.

| Yes | No |

|If Yes, please specify who delivers these services, and describe:: |      | |

| |      | |

| |      | |

| |      | |

| |      | |

| |

25. Site Staff

Does your development offer staff available on-site?

| Yes | No |

|If Yes, please describe: |      | |

| |      | |

| |      | |

| |      | |

| |

26. Grounds and Neighborhood

Please describe the grounds and immediate neighborhood, noting any considerations that may impact the suitability of the development for an applicant (e.g. a hilly site that may not be suitable for applicants with mobility limitations):

| |      | |

| |      | |

| |      | |

| |      | |

| |      | |

| |      | |

| |

27. Building repairs and improvements

Are there any major projects and/or upgrades planned or underway at your development (e.g. elevator upgrades, seismic upgrades, building envelope repairs)?

| Yes | No |

|If Yes, please describe and provide the timeframe for completion: |      | |

| |      | |

| |      | |

| |      | |

| |      | |

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