Deception Pass Park Foundation



Deception Pass Park FoundationRetreat MinutesNovember 02, 2013Call to order / Roll Call / Agenda Retreat began at 9am on 2Nov13 at the Park office. Present were Liz Merriman, Barry Wenaas, Barb Shaw, Matt Klope, Karen Rye, and Brian Shelly.Our vision for the next 20 years: A) What you value about the parkB) How the park can look in another 20 yearsC) What inspires you to be a board member A) Recognition of Samish NationA) Historical valueB) Not much changeC) Personal historyC) For the futureA) Hands on projectsC) There’s so much more to your parkC) The storiesC) ChildrenB) Interpretive Center completedA) What your park has to offerA) QualityA) DiversityB) Passion continuesB) Multi-useB) Education (all parks)B) Cabins/yurtsB) More involvement of the NavyB) Playground in main parkReview our mission – all agreed….we’re good!Board Capacity – review for action: Board ResponsibilitiesBoard Member Job DescriptionBoard Member AgreementBoard Officer Job DescriptionsCommittee Chair Job DescriptionCommittees and Responsibilities: Finance – Policies/Procedures, Budget, Financial Statement(s), apply for grants and/or enlist the help of a grant writer Project – need list of completed in 2013 projects and projects for 2014 with budget!Fundraising – Decided on Deception Pass ChallengeFix-It DaysAnnual “Theme” celebrationRecognition and celebration of members and volunteersNavy appreciation DayGift shop – open in the spring? Estelle working on business plan to present to the StateEnlisting/networking with Corporations and businesses toSponsor wine tasting/arts-in-the-park/silent auction MembershipMembers: Board members (officers), voting (Board) members, and general membershipGeneral membership = active volunteers and donors Actively seek qualified members and “replacements” for officersDevelop and keep current membership/donor contact list Marketing & PromotionEstablish a “Speakers” teamCreate press release events/stories/reminders – keep us in front Maintain DPPF Newsletters, website, etc – promote and link in others’ websites/newsletters Work closely with the Fundraising and Membership Committee to ensure cohesiveness of messageDevelop talking points Business Plan: Introduction to the OGSP (Objectives, Goals, Strategies and Plans)Goals – Long and short term: Create the Deception Pass InstituteFund and/or build an Interpretive CenterFund Interpreter positionsEffective and Divers BoardOutstanding reputationPrioritize strategies and plans for 2014Committees:Projects: Education and Protection - need list and budget Fundraising goals/priorities – need budgetMembership goals/priorities – need budgetMarketing & Promotion goals/priorities – need budgetBudget: 2013 Financial Report2014 Financial Forecast2013 Interpretive budget vs expenditures evaluation2014 Interpretive budget ................
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