GUIDELINES FOR Attendance Improvement and Truancy Reduction

[Pages:186]GUIDELINES FOR

Attendance Improvement and Truancy Reduction

IN CHICAGO PUBLIC SCHOOLS

A RESPONSIVE APPROACH

2 A RESPONSIVE APPROACH

CITY OF CHICAGO

Rahm Emanuel MAYOR

CHICAGO BOARD OF EDUCATION

Frank M. Clark PRESIDENT Jaime Guzman VICE PRESIDENT

MEMBERS

Mark F. Furlong Rev. Michael J. Garanzini, S.J. Mahalia Hines Arnaldo Rivera Gail D. Ward

CHICAGO PUBLIC SCHOOLS

Forrest Claypool CHIEF EXECUTIVE OFFICER Dr. Janice Jackson CHIEF EDUCATION OFFICER Alan Mather CHIEF OFFICER, OFFICE OF COLLEGE AND CAREER SUCCESS Mary Burke EXECUTIVE DIRECTOR, STUDENT SUPPORT AND ENGAGEMENT Dr. Zakieh Mohammed SENIOR MANAGER, ATTENDANCE AND TRUANCY

01 GUIDELINES FOR Attendance Improvement and Truancy Reduction IN CHICAGO PUBLIC SCHOOLS

Table of Contents

04 20 66

INTRODUCTION 04 - The Next Generation: Our Framework for Success for Chicago's Children 04 - Office of College and Career Success Mission Statement 04 - Attendance Guidelines Glossary of Acronyms 05 - Why Attendance Matters 05 - Best Practice Solutions for Increasing Attendance: What the Research Says 06 - What We Know About Attendance 07 - CPS Attendance and Truancy Strategy 08 - Root Causes of Absenteeism 08 - Two Core Strategies for Absenteeism Prevention and Intervention 09 - CPS Core Strategies for Absenteeism Prevention and Intervention 10 - Grades K-12: Critical Attendance Metrics for Schools and Networks 12 - Grades PE/PK: Critical Attendance Metrics for Schools and Networks 14 - CPS Attendance Goals 15 - Internal Partners 16 - External Partners 17 - Who Are the Stakeholders and What Are Their Roles?

PRACTICES 20 - Multi-Tiered Systems of Support (MTSS) for Attendance and Truancy 26 - Creating an Attendance Culture 28 - School Attendance Teams 29 - Attendance Team Roles Form 30 - Attendance Team Calendar Form 31 - Agenda Topics for Attendance Team Meetings Form 33- Agenda Topics for Attendance Team Meetings 37 - Attendance Team Meeting Agenda 38 - Network Level Attendance Meetings 46 - Chicago Public Schools' Attendance Process Protocol 48 - Early Childhood: Supporting Good and Improved Attendance 56 - Attendance Guide for Students in Temporary Living Situations (STLS) 58 - Tracking Attendance of STLS Students 62 - Attendance Guide for Student Health and Wellness

DATA 66 - Attendance Reports Overview 68 - Guidance for Attendance Monthly Reports 71 - Guidance for Attendance Priority Group Deep Dive Reports 74 - Universal Steps to Ensure Your School Data is Accurate 76- Correcting a CPS Dashboard Unverified Out-of-District Transfer DQI Error 78 - Attendance Dashboard Toolkit

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88 133

PROTOCOL 88 - First School Week Attendance Management Priorities 92 - Procedures 92 - Attendance Coding Guidance for CPS Elementary and High Schools 104- Enrollment and Withdrawal Status Codes 112 - Elementary School Attendance Clerk Recoding for Tardy Students and Early Dismissals 119 - Attendance Procedures Review Form 127 - Attendance and Truancy and the CIWP

APPENDICES 133 - Appendix A: Resources for Attendance and Truancy 146 - Appendix B: Early Childhood Education 146 - Exhibit B.1: CPS Dashboard Training 148 - Exhibit B.2: Weekly Attendance Sign In/Out Log 149 - Exhibit B.3: Chronic Preschool Absenteeism Teacher Self-Assessment 150 - Exhibit B.4: Attendance Classroom Observation Tool 152 - Exhibit B.5: Attendance Flyer 154 - Exhibit B.6: Parent Agreement Form 155 - Exhibit B.7: Resources for Families 156 - Exhibit B.8: "We Missed You" Postcard 158 - Exhibit B.9: When and When Not to Keep Sick Child Home 160 - Exhibit B.10: Attendance Certificate of Achievement 161- Exhibit B.11: Absence Letter 162 - Exhibit B.12: Enrollment Vacancy Letter 163 - Exhibit B.13: Attendance Success Plan 163 - My Child's Attendance Success Plan 165 - Appendix C: Forms 166 - Exhibit C.1: Attendance Policies and Procedures Overview 168 - Exhibit C.2: Home School Registration 169 - Exhibit C.3: Reason for Absence Note 171 - Exhibit C.4: Attestation of Enrollment and Residency 172 - Exhibit C.5: Consent to Withdraw from School 174 - Exhibit C.6: Early Dismissal of Students Log 175 - Exhibit C.7: Lost Child/Unable to Locate Report 180 - Exhibit C.8: Parent Conference Notification

03 GUIDELINES FOR Attendance Improvement and Truancy Reduction IN CHICAGO PUBLIC SCHOOLS

INTRODUCTION

The Next Generation: Our Framework for Success for Chicago's Children

Office of College and Career Success Mission Statement

The Office of College and Career Success (OCCS) works with schools, networks and communities to ensure that every student at every grade level is provided individualized supports and opportunities to keep them engaged, on-track and accelerating toward success in college, career and life.

Attendance Guidelines Glossary of Acronyms

YTD: Year-to-Date EOY: End of Year MTSS: Multi-Tiered Systems of Support ILT: Instructional Leadership Team OSS: Out of School Suspension STLS: Students in Temporary Living Situations

DNA: Did Not Arrive SOAR: Student Outreach and Reengagement Center

DQI: Data Quality Index CIWP: Continuous Improvement Work Plan

BHT: Behavioral Health Team LSC: Local School Council

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What We Know About Attendance

Chicago Public Schools strives to support students and their specific needs. It is important to have unified procedures so everyone has the same resources and access to better support and connect with their school.

IF WE PROVIDE:

--A data-driven, decision-making framework to construct vertical and horizontal alignment of standards.

--Clear and concise rules and expectations.

--Targeted strategies, regular reviews and specific criteria to evaluate progress.

--Protocols and tools to support families. and schools around attendance needs.

THEN:

--Students, teachers, school administrators and communities will synchronize their work towards clear goals and expectations of achievement.

--Schools and networks will engage in regular qualitative- and quantitativebased dialogues that focus on identifying students in need of attendance interventions, as well as identifying students who may need intervention to prevent escalating attendance issues.

--Schools will identify areas of need and areas with potential for growth.

--The school and family will be a cooperative unit on behalf of the student.

RESULTING IN:

--A schoolwide culture that revolves around student-centered, positive and professional behaviors. --Holistic and transparent measures of school growth. --The reduction of absenteeism and truancy. --Established and effective professional learning communities that continually strive to increase

student achievement.

05 GUIDELINES FOR Attendance Improvement and Truancy Reduction IN CHICAGO PUBLIC SCHOOLS

CPS Attendance and Truancy Strategy

CORE BELIEFS ABOUT ATTENDANCE

Low attendance is a symptom of deeper student need. A systems approach targeting whole-child responsiveness is critical to improving attendance and preventing drop-outs. Whole-child diagnosis is highly complex and requires a review of current practices and the development of strategic solutions. Whole-child responsiveness requires the collaboration of families and community. The district alone cannot solve our attendance challenges.

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