Best Practices in Counselor Advocacy: Writing Letters and E-mails That ...
Best Practices in Counselor
Advocacy: Writing Letters and
E-mails That Get Results
Stephanie T. Burns
CSI Professional Advocacy Committee
? 2013, Chi Sigma Iota, All Rights Reserved
1
Contents
? Rationale: Why write letters?
? Best Practices in Advocacy Letter Writing
? Overview, addressing legislators, telling your
story, being concrete, being informative, being
timely, calls-to-action and checklists
? When to write, who to write, how to write¡
and much more!
? 2013, Chi Sigma Iota, All Rights Reserved
2
Rationale:
Why Take the Time to Write
? Often the best way to get results is to write
a letter that will be mailed
? Letters provide a written record
? Letters can be shared between multiple staff
members
? Letters communicate serious intent
? Personal or organizational letterhead conveys
professionalism
? 2013, Chi Sigma Iota, All Rights Reserved
3
Best Practices in Advocacy
Letter Writing: Overview
? Write approximately a one single-spaced page
letter or a two page double spaced letter.
? Use personal or business stationery.
? Include your name, return address, and
telephone number including the area code on
the letter. This helps to identify you as a
constituent.
? Hand write letters if they are exceptionally
legible; otherwise, type.
? 2013, Chi Sigma Iota, All Rights Reserved
4
Addressing the Letter
? Name the bill's sponsoring Member(s).
? Visit your state legislative page to find the
bill¡¯s sponsoring member(s)
? For bills introduced into Congress visit
? Spell the legislator¡¯s name correctly.
? Use appropriate title (Representative, Senator).
Elected officials are addressed as "Honorable.¡±
? 2013, Chi Sigma Iota, All Rights Reserved
5
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