SOUTHERN AFRICAN VEHICLE RENTING AND LEASING …



SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION

CAR RENTAL SECTION

MINUTES OF THE ANNUAL GENERAL MEETING

OF THE MEMBERS OF THE CAR RENTAL SECTION OF

THE SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION

HELD AT THE JOHANNESBURG COUNTRY CLUB, NAPIER ROAD, AUCKLAND PARK

ON FRIDAY, 22 OCTOBER 2004 AT 10h00

PRESENT :

Mr W Duvenage General Manager

Mr P Pauwen 080 Car Hire (Chairman)

Mr G Smith Avis Rent a Car

Mr D Porteous Avis Rent a Car

Mr T Gregor Budget Rent a Car

Mr T Langley Budget Rent a Car

Mr K Lombard Budget Rent a Car

Ms P van Oudtshoorn DaimlerChrysler SA

Mr P Jacobs Europcar SA

Mr D Maltby General Motors SA

Mr T Jones General Motors SA

Ms D Jones Imperial Car Rental

Ms L Roesch Imperial Car Rental

Ms K Gray Key Delta Airport

Ms S van Zyl Key Vehicle Management

Ms E Heyns Key Vehicle Management

Ms S Mellett Key Vehicle Management

Mr J Naidoo Khaya Car Hire

Ms N Perry Khaya Car Hire

Ms A Frank Kia Motors SA

Ms C Terbruggen National Alamo

Mr L Matthews Tempest Car Hire

Ms S Aaron Tempest Car Hire

Mr M Corcoran Tempest Car Hire

Ms G Nolan Thrifty Car Rentals

Ms C Rheeder Toyota SA Marketing

Mr P Smallman Volkswagen SA

APOLOGIES :

Mr L Hillary Nissan South Africa

Ms R Tolken Nissan South Africa

Mr D Robilliard Nissan South Africa

Mr C Camera Renault

Ms E Tryon Sizwe Car Rental

Mr S Staley Control Instruments (Pty) Ltd

BY INVITATION :

Ms S Fletcher Alchemy Financial Management (Pty) Limited

The Chairman welcomed all members present to the meeting. He then declared the proceedings in session.

| |Action |

|1. NOTICE OF THE MEETING | |

| | |

|The notice convening the meeting was taken as read. | |

| | |

|2. CONFIRMATION OF MINUTES | |

| | |

|The minutes of the previous quarterly meeting of the members of the Car Rental Section, held on 29 July 2004 | |

|(copies of which having been previously circulated) were accepted and signed by the Chairman as a true reflection | |

|of the proceedings. | |

|3. MATTERS ARISING FROM PREVIOUS MINUTES | |

| | |

|There were no matters arising from the previous minutes. | |

|CHAIRMAN’S REPORT | |

| | |

|Paul Pauwen presented the Chairman’s report in respect of the rental section (copy attached). The report was |For Info |

|adopted by the meeting. | |

| | |

|5. ELECTION OF OFFICE BEARERS | |

| | |

|Nominations had been called for via e-mail and a vote was only taken of those members who had indicated their | |

|willingness to stand. After a show of hands the following office bearers were appointed for the year ahead : | |

| | |

|Sectional Chairman – Gary Smith | |

|Sectional Vice Chairman – Leslie Matthews | |

| | |

|6. PRIORITIES FOR 2004/2005 | |

| | |

|6.1 Savrala Index | |

| | |

|Wayne Duvenage would send the template to all members and once everybody was in agreement, he would then contact |WD/ALL |

|RGT. | |

| | |

|6.2 Ndot; Gauteng Transport and Bulk Registration | |

| | |

|With regard to Gauteng Transport, there were currently two proposals on the table, one being to replace the permit| |

|system with an operating license and the other to all rented vehicles to automatically eligible for use by tour |For Info |

|operators. | |

| | |

|With regard to Bulk Registration, SAVRALA is represented, and Wayne Duvenage is in contact with the persons | |

|concerned. The next meeting is to be held on 10 November in Pretoria. | |

| |For Info |

| |Action |

|7.3 Risk Management | |

| | |

|7.3.1 BAC | |

| | |

|BAC had now contacted all members and needs contributions to their operating budget. Paul Pauwen urged everybody |ALL |

|to chip in. | |

| | |

|7.3.2 Vehicle Identification | |

| | |

|See chairman’s report. | |

| | |

|7.3.3 Abusers Database | |

| | |

|See chairman’s report. The cost involved would be R150 per member per month. | |

| | |

|7.3.4 Credit Cards / Merchant Agreements | |

| | |

|Wayne Duvenage stated that they found that the credit card companies did not want to deal with an association but | |

|rather with the individual companies. However, he still felt that there was merit in approaching them as an | |

|association. He had requested meetings with both VISA and Mastercard, but they had refused. | |

| | |

|Dawn Jones raised the issue that possibly the association should go to the press, but Wayne Duvenage said this | |

|would not be possible until such time as there was absolute proof of what was currently happening. | |

| | |

|The issue of approaching one bank and agreeing that all rental companies would use one bank (if the bank then | |

|looked after the car rental companies in return) was also discussed. No final decision was made in this regard. | |

|7.4 General Terms and Conditions of Rental | |

| | |

|The document was submitted to the Competitions Commission during the week commencing 11 October 2004. |For Info |

| | |

| |Action |

|7.5 Tourism South Africa | |

| | |

|SAVRALA is a member of TBCSA and Wayne Duvenage has been invited to serve on the board of directors. | |

| | |

|A few members had already given feedback on the BEE Scorecard matter. The ideal is to have one scorecard for | |

|tourism. A draft document is currently on the internet (DTI), but still needs to be finalised. The scorecard | |

|proposal is going to be presented to the Minister on the 16th of December. | |

| | |

|ASATA | |

|See Chairman’s report | |

| | |

|7.8 Other Priorities | |

| | |

|To upgrade the website and make it accessible to the general public, more user friendly and more informative. | |

| | |

| | |

|8. GENERAL | |

| | |

|2010 World Cup Soccer | |

| | |

|This would be a one month event and Paul Pauwen stated that members should co-operate as an Association. Dawn | |

|Jones felt that it would not generate a huge amount of business for the car rental companies. Paul Pauwen agreed | |

|to invite Danny Jordaan to speak at the next meeting to discuss this matter |PP |

| | |

|Golf Day | |

| | |

|The golf day was set for 9 February and Hospice would be arranging this event. It would be a good opportunity for | |

|the Association to get exposure and for members to get closer to their suppliers. The golf day would be held at | |

|Houghton. | |

There being no further business to discuss, Ms Dawn Jones thanked the outgoing chairman on behalf of all the members for his work and commitment to the Association over the past three years. The meeting terminated with a vote of thanks to the Chair.

DATE : ___________________________ CHAIRMAN : __________________________

PLACE : __________________________

Ref : SAVRALA/Minutes – Rental 22 October 2004

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