TOWN OF WESTBROOK, CONNECTICUT REQUEST FOR …

TOWN OF WESTBROOK, CONNECTICUT

REQUEST FOR QUALIFICATIONS KIRTLAND LANDING

Project Number: 4101 Document Length: 19 pages Issue Date: December 14, 2018

Due Date: January 14, 2019 Contact: Noel Bishop, First Selectman

866 Boston Post Road Westbrook, CT 06498 nbishop@westbrookct.us

860-399-3040

TABLE OF CONTENTS

I Request for Qulifications........................................................................................................ 3 II Summary of Project ................................................................................................................ 3 III Scope of Project...................................................................................................................... 3 IV Compliance Requirements...................................................................................................... 3 V Deliverables ............................................................................................................................ 4 VI Evaluation Criteria.................................................................................................................. 5 VII Submission Requirements ...................................................................................................... 5 VIII Acceptance of Response ...................................................................................................... 6 IX Award of Contract .................................................................................................................. 6 X Standard Financial and Procurement Requirements............................................................... 6

1 Freedom of Information Act ........................................................................................... 6 2 Required Disclosures....................................................................................................... 7 3 Legal Status ..................................................................................................................... 7 4 Tax Exemptions............................................................................................................... 7 5 Insurance Requirements .................................................................................................. 7 6 Affirmative Action and Equal Opportunity .................................................................... 8 7 Non-Collussion Affidavit ................................................................................................ 8 8 Contract Terms ................................................................................................................ 8

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I. Request for Qualifications The Town of Westbrook is seeking qualifications statements from engineering consulting firms licensed in the State of Connecticut to provide professional engineering services to the Town in regard to the Kirtland Landing Boat Launch Upgrade Project (the Project).

The Town is following the Qualifications-Based Selection (QBS) process established by Public Law 92-582 (40 ISC 1101 et seq.) for the selection of engineering services for this Project. The Town invites engineering consulting firms to submit qualifications to the Town.

II. Summary of Project The purpose of the project is to restore and enhance an existing small craft boat launch facility known as Kirtland Land, located on CT Route 145 in the Town of Westbrook, CT. The facility, owned by the Town of Westbrook, is located approx. 2000 feet upstream of USFWS (Service) property and provides the only public access to and through the Stewart B. McKinney National Wildlife Refuge via the Menunketesuck River. The boat launch, which is listed in the state's official coastal access guide and on its website, is in poor condition due to lack of maintenance, uncontrolled storm water runoff, and heavy use. The unorganized and inadequate parking creates a safety hazard on CT Route 145. The stream bank is severely eroded and in need of stabilization. Overgrown shrubs and invasive plants are reducing the useable area of the site. See attached Location Map, Site Map and Site Photos.

III. Scope of Project In 2015 the Town of Westbrook received funding through the Eastern Federal Lands Access Program to rehabilitate and enhance Kirtland Landing.

The restoration and enhancement project will consist of the following: 1. Expansion and re-surfacing of parking area using pervious pavement 2. Replacement and modernization of existing boat ramp 3. Stabilization of approx. 2,000 square feet of river bank to address erosion and safety issues 4. Creation of approx. 8,000 square feet of riparian buffer to address storm water quality issues 5. General landscaping to beautify the facility and to create a more park-like setting as a gateway to the Refuge.

The project includes all design work and permitting necessary to accomplish the above. Design work will adhere to 2004 CT Storm water Quality Manual, 2002 CT E&S Guidelines, ADA accessibility requirements and best engineering practices.

IV. Compliance Requirements All portions of the project will comply with all local, State, and Federal regulations, normally enforced by the jurisdiction having authority over private construction in the local community.

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V. Deliverables The performance period for this contract expires on June 30, 2019. The contractor will provide construction plans and specifications for the Kirtland Landing rehabilitation and enhancement project, as well as the application for the CT Department of Energy and Environmental Protection and ready them for the Town of Westbrook to file.

This Contract Requires the Following Deliverables: 1. Site meeting with the Town and Service staff to provide the contactor with concepts and features to be used in the conceptual design plans provided by the contractor. The contractor will survey the parcel to establish the site location and project boundary. 2. 30% general construction plans for the project. Specific plans shall include; parking, riverbank stabilization, boat ramp and riparian buffer. a. 30% Design Sheets: 3 Sets b. Scale: 1" = 100' scale on 11" x 17" c. Plan and profile sheets d. Site plan e. Parking (quantities) f. Riverbank stabilization (quantities) g. Boat Ramp (quantities) 3. Town and Service staff will provide feedback to the contractor to be incorporated into the 60% construction plans. 4. 60% construction plans and specifications parking, riverbank stabilization boat ramp, riparian buffer, and landscaping. a. 60% Design Sheets: 3 Sets b. Scale: 1" = 100' scale on 11" x l7" c. Plan and Profile Sheets d. 1 site plan e. 1 specific boat ramp/construction sheets (cross section and quantities) f. 1 specific bank stabilization (quantities) g. 1 specific parking (cross section and quantities) h. 1 specific riparian buffer/landscape (quantities) 5. The contractor will organize, advertise, and conduct a public scoping meeting to solicit public input on the project using the 60% design as a base of discussion and review. The contractor is also responsible to record public input from the meeting and comments received by email, and regular post. All persons will be allowed to provide comments up to 15 days after the public meeting. 6. The contractor will use input from the Town and Service, which will include items identified during the scoping meeting, and incorporate them in the final design of the project. 7. 100% construction plans and specifications for parking, riverbank stabilization boat ramp, riparian buffer, and landscaping.

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a. 100% Design Sheets: 3 Sets b. Scale: 1" = 100' scale on 11" x 17" c. Plan and Profile Sheets d. 1 specific boat ramp/construction sheets (cross section and quantities) e. 1 specific bank stabilization (quantities) f. 1 specific parking (cross section and quantities) g. 1 specific riparian buffer/landscape (quantities)

VI. Evaluation Criteria Evaluation of responding firms will be based on the following criteria: 1. 20% will be based on current staff experience related to the project. 2. 20% will be based on the experience and qualifications needed to design and prepare construction plans and specifications for structures and facilities in tidal wetland environments, including storm water and erosion management. 3. 20% will be based on qualifications and experience for comprehensive municipal consulting. Capacity of the firm to perform the work on schedule. Include qualifications and experience for anticipated specialty work (i.e. Professional Engineers, Licensed Environmental Professionals, Licensed Operators, GIS professionals, field personnel, landscape architects, planners, etc.) 4. 20% will be based on the Firm's familiarity and experience with the Town of Westbrook and the services it requires. Please describe any previous project work and services that you have provided to the Town. 5. 20% will be based on location of Firm relative to the Town of Westbrook.

VII. Submission Requirements Interested consultants/firms should submit the following material:

1. A Letter of Interest for the Project. 2. Profile of the firm, its principals, key personnel, equipment and facilities, and financial

condition. 3. Evidence of the firm's ability to perform the work, including lists of complete and

current projects of a similar nature, outside consultants and associates usually retained. 4. Description of the experience of the firm's current staff as it applies to the Project

requirements (Staff Resumes). 5. Demonstration of understanding of the project, including staff available and proposed for

assignment to the project. 6. References, including names and addresses of previous clients with similar projects. 7. Federal GSA Form 330, Exhibit A, Required Disclosures and Exhibit B, Legal Status

Disclosure.

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