Position Description Template



Position Description/Job Requisition Template This template can be used by managers, HR consultants and HR business partners to collect and prepare the information needed to create a quality position description. Complete the template prior to initiating the Create Job Requisition (for new position) or Edit Position Restrictions (for an existing position) in Workday. This can be used for faculty, staff, graduate associate and student hourly jobs. See the job aid sample worksheet for complete instructions.SECTION 1: POSITION NUMBERPosition Number (existing)Check here if this is a new positionSECTION 2: CONTACT INFORMATIONCollege/unit nameDepartment nameContact nameContact phone numberContact email addressManager’s name (who will this position reports to)Manager’s phone numberManager’s email addressSECTION 3: POSITION CHANGE REASONCheck one of the following:New PositionUpdate Existing Position (for Posting). In Workday, select from the following:Change Restrictions for Replacement – Position Restrictions ChangesUpdate Existing Position (not for Posting). In Workday, select from the following:Employee Position Change – Change Position Description/ResponsibilitiesEmployee Position Change – Title ChangeReclassification. In Workday, select from the following:Job Reclassification – Change Academic Pay TypeJob Reclassification – Education AdvancementJob Reclassification – Faculty PromotionJob Reclassification – Reclassification DemotionJob Reclassification – Reclassification FLSA StatusJob Reclassification – Reclassification LateralJob Reclassification – Reclassification PromotionJob Reclassification – Student Title ChangeSECTION 4: RECRUITING INFORMATIONNumber of OpeningsReasonSelect one of the following: Create Job Requisition – Planned – Backfill of Existing PositionCreate Job Requisition – Planned – Change to Existing PositionCreate Job Requisition – Planned – New PositionCreate Job Requisition – Unplanned – GrowthCreate Job Requisition – Unplanned - PlacementReplacement for Recruiting InstructionRecruiting Start DateTarget Hire Date Target End DateReferral Details – SECTION 5: JOB DETAILSPosition DescriptionJob Posting TitleJustification (for the Job Posting Title) Job Profile Additional Job ProfilesJob Description SummaryJob Description Job DescriptionMinimum Education RequiredAdditional Education DesiredRequired QualificationsAdditional Job DescriptionJob Families for Job ProfilesAdditional Job DetailsWorker TypeWorker Sub-Type.Primary LocationPrimary Job Posting LocationAdditional LocationsAdditional Job Posting LocationsScheduled Weekly HoursWork ShiftSelect from the following:First Shift Rotating ShiftSecond ShiftThird ShiftVarying ShiftsWeekend ShiftLink to Evergreen RequisitionCompensation DetailsQuestionnairesAssessmentsSECTION 6: QUALIFICATIONSSkills (section not in use at this time)Required SkillsOptional SkillsEducation DegreeField of StudyRequired (Yes or No)Language (section not in use at this time) LanguageAbilityRequired (Yes or No)Certifications CountryCertificationCertification (Not Predefined)Issuer (Not Predefined)Required (Yes or No)Work Experience (section not in use at this time)Work ExperienceExperience LevelRequired (Yes or No)Competency (section not in use at this time)CompetencyTarget RatingRequired (Yes or No)Responsibilities (Duties)Responsibility Required (Yes or No)YesResponsibility Required (Yes or No)YesResponsibility Required (Yes or No)YesTraining (section not in use at this time)TrainingTraining TypeDescriptionSECTION 7: ORGANIZATIONOrganization CompanyCost CenterBalancing UnitAdditional Organization InformationTime Entry MethodFor hourly positions, select one of the following:External Time ClockKronos Web Clock (Health System only)Workday Time ClockMeal Length (Health System Positions Only)Select one of the following:30 Minute Lunch60 Minute LunchNo LunchFederal Work Study (FWS)Faculty Group Practice (FGP) Split RetirementDisaster DesignationSelect from one of the following:AlternateEssentialStandbyRefer to Weather or Other Short-Term Closing policy 6.15 for details on these designations. AreaFederal Work Study FundingSECTION 8: ATTACHMENTSPlease attach documentation if needed and/or required. SECTION 9: MANAGEMENT INFORMATION AND POPULATION SERVEDNumber of faculty or staff that this position will manage/supervise (directly or indirectly)Number of graduate associate students this position will manage/supervise (directly or indirectly)Number of hourly students this position will manage/supervise (directly or indirectly)Indicate the populations that are served by this position.SECTION 10: COMPENSATIONTotal Base Pay and GuidelinesTotal Base PayTotal Base Pay Range Compensation Package Grade ProfileGradeStep Progression Start DatePosition Specific Base Pay Details SalaryHourlyTarget Hiring RangeAmountCurrencyFrequencyExpected End DateActual End DateCompensation ElementGradeGrade ProfileAllowanceSECTION 11: ASSIGN ROLESRole Assigned ToSECTION 11: COSTING ALLOCATIONCosting Allocation (must total 100)PercentageCompanyCost CenterCostingBalancing UnitFunctionProgramGrantSECTION 12: SIGNATURESI agree that the information in this document represents the position accurately.SignatureDateManagerHR ConsultantHR Business PartnerUnit LeaderCost Center Manager ................
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